HomeMy WebLinkAboutItem 17 - Inflow and Infiltration ProjectMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: JANUARY 16, 2024
SUBJECT: 2019 INFLOW AND INFILTRATION PROJECT AND APPROPRIATION
ORDINANCE
RECOMMENDATION: City Council to consider approving a contract with Douglas Dailey
Construction, LLC for the construction of the 2019 Inflow and Infiltration
Project and an ordinance appropriating the funds.
FUNDING SOURCE: Upon approval of the above recommendation, funds will be available in
the Utility Enterprise Fund in the estimated amount of $5,803,306.
BACKGROUND: Council approved the contract with Burgess & Niple, Inc. on September 3,
2019 for the design of the 2019 Wastewater and Drainage System
Improvements in the amount of $260,000.
The plans and contract documents prepared by Burgess & Niple were
used to advertise and bid the project for two areas: Northeast Outfall and
Snakey Lane (see attached). The project includes over 8,000 linear feet of
water and sanitary sewer main replacements including new valves,
manholes, and service taps This project will replace clay lines that are
over 50 years old.
A Request for Competitive Sealed Proposals was advertised to consider
not only the bid pricing (90%), but also bidder's qualifications (4%),
construction experience (4%), and safety record/litigation history (1 %) and
project closeout (1%)
Bids were opened on September 18, 2023 with one bid received as
follows:
Contractor Bid Amount Score
Douglas Dailey Construction LLC $5,223,306 N/A
Burgess & Niple reviewed the bid for accuracy and completeness, and as
such, recommends this firm for award of contract. Staff concurs with the
selection.
Staff has also included $580,000 or 11 % in construction related costs [(5%
construction contingency, 4% inspection and 2% materials testing
(rounded to 580,000.00)]. This brings the total construction phase
appropriation to $5,803,306.00. The contractor has 310 calendar days to
complete the project after the Notice to Proceed is issued.
Staff recommends approval.
ORDINANCE NO. 2024-004
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION
OF $5,803,306 IN THE UTILITY ENTERPRISE CAPITAL
FUND; DECLARING AN EMERGENCY AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City Council of the City of Grapevine desires to complete the 2019
Inflow and Infiltration project; and
WHEREAS, funding is available in the Utility Enterprise Capital Fund; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
ordinance have been met, including but not limited to the Open Meetings Act and Chapter
211 of the Local Government Code; and
WHEREAS, the City Council deems the adoption of this ordinance to be in the best
interests of the health, safety, and welfare of the public.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council hereby authorizes an estimated amount of
$5,803,306 be appropriated from the Utility Enterprise Capital Fund for the 2019 Inflow
and Infiltration project.
Section 3. That a copy of the revised FY 2023-2024 annual budget document
shall be kept on file in the office of the City Secretary.
Section 4. That the terms and provisions of this ordinance shall be deemed to be
severable, and that if the validity of any section, subsection, word, sentence or phrase
shall be held to be invalid, it shall not affect the remaining part of this ordinance.
Section 5. That the fact that the present ordinances and regulations of the City of
Grapevine, Texas, are inadequate to properly safeguard the health, safety, morals, peace
and general welfare of the inhabitants of the City of Grapevine, Texas, creates an
emergency for the immediate preservation of the public business, property, health, safety
and general welfare of the public which requires that this ordinance shall become effective
from and after the date of its final passage, and it is accordingly so ordained.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 16th day of January, 2024
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
Matthew C.G. Boyle
City Attorney
Ordinance No. 2024-004 2
vuG yi 2019 Inflow and Infiltration
E X A S Project
Project Location
elIc Wow Prepared for January 16th, 2024 Council Meeting
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