HomeMy WebLinkAboutItem 16 - Network EquipmentMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: JUNE 21, 2016
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF
NETWORK EQUIPMENT
RECOMMENDATION:
City Council to consider approval of a resolution for the purchase of network equipment
from Netsync Network Solutions through three annual contracts established by the State
of Texas Department of Information Resources (DIR) Cooperative Contracts Program.
FUNDING SOURCE:
Funding for this purchase will be available in account 177-42210-101-002-160001-9
(Computer Equipment and Supplies), 177-43465-101-002-160001-9 (Miscellaneous
Equipment Maintenance), 177-44500-101-002-160001-9 (I.T. License and Maintenance
Fees), 177-44540-101-002-160001-9 (Professional Services) and 177-48860-101-002-
160001-9 (Machinery and Equipment) in the amount not to exceed $2,451,388.03. The
I.T. Data Center was approved in the FY 2015-2016 budget in the amount of $2,502,496,
with proceeds originating from the issuance of Public Property Finance Contractual
Obligations, Series 2015 approved and appropriated by City Council on December 1,
2015.
BACKGROUND:
This purchase request is for network hardware, software, and professional services to be
installed at the new public safety building.
This purchase will be made in accordance with three contracts established with Netsync
Network Solutions by the State of Texas Department of Information Resources (DI'R)
Cooperative Contracts Program. Purchases through this program are authorized under
Texas Local Government Code, Chapter 271, Subchapter D and Texas Government Code
Chapter 2054, Section 2054.0565 (b).
Bids were taken by the cooperative and three contracts were awarded to Netsync Network
Solutions. The Purchasing and IT staff reviewed the contract for departmental specification
compliance and pricing and determined that the contract would provide the best service,
product and pricing for meeting the needs of the City.
Staff recommends approval.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGERS' DESIGNEE TO PURCHASE
NETWORK EQUIPMENT THROUGH A STATE OF TEXAS
DEPARTMENT OF INFORMATION RESOURCES (DIR)
COOPERATIVE CONTRACTS PROGRAM AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Chapter 271,
Subchapter D and Texas Government Code Chapter 2054, Section 2054.0565 (b) to
make purchases under a state contract therefore satisfying any state law requiring local
governments to seek competitive bids for the purchase of the item; and
WHEREAS, the State of Texas Department of Information Resources (DIR)
Cooperative Contracts program is a qualified purchasing program; and
WHEREAS, the City of Grapevine, Texas can participate in the State of Texas
Department of Information Resources (DIR) Cooperative Contracts Program through
membership in the Program and wishes to utilize the contract meeting all State of Texas
bidding requirements; and
WHEREAS, the State of Texas DIR has established annual contracts, DIR-TSO-
2634, DIR-TSO-2542 and DIR-TSO-3151, with Netsync Network Solutions for IT
Products and Related Services; and
WHEREAS, The City has a need for network equipment for the new public safety
building; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
resolution have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this resolution to be in the best
interests of the health, safety, and welfare of the public.
NOW, •- RESOLVED BY THE CITY COUNCILOF
OF R • •
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the
purchase with Netsync Network Solutions for network equipment for an amount not to
exceed $2,451,388.03.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of said network equipment.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 21St day of June, 2016.
F.11as
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
John F. Boyle, Jr.
City Attorney
Resolution No. 2