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HomeMy WebLinkAboutItem 20 - MinutesSTATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 31st day of May, 2016 in the Event Hall at The REC of Grapevine, 1175 Municipal Way, Grapevine, Texas with the following members present: William D. Tate Darlene Freed Sharron Spencer Mike Lease Chris Coy Duff O'Dell Paul Slechta Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Call to Order Mayor Tate called the meeting to order at 5:41 p.m. City Council to hold strategic planning workshop to determine direction and planning for the future of the City. Dr. Mike Mowry with Strategic Government Resources facilitated the strategic planning workshop with City Council. In small groups, City Council discussed how they see the City today. As a group, City Council discussed innovation and how they see the City of Grapevine in ten years and in 2035. ADJOURNMENT City Council adjourned the Special Meeting at 8:00 p.m. Passed and approved by the City Council of the City of Grapevine, Texas on this the 21St day of June, 2016. • �R William D. Tate Mayor ATTEST: Tara Brooks City Secretary May 31, 2016 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 2nd day of June, 2016 in the Event Hall at The REC of Grapevine, 1175 Municipal Way, Grapevine, Texas with the following members present: William D. Tate Darlene Freed Sharron Spencer Mike Lease Chris Coy Duff O'Dell Paul Slechta Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Call to Order Mayor Tate called the meeting to order at 5:45 p.m. City Council to hold strategic planning workshop to determine direction and planning for the future of the City. Dr. Mike Mowry with Strategic Government Resources facilitated the strategic planning workshop with City Council. In small groups, City Council prioritized their goals for the next three to five years and the next five to ten years. As a group, City Council discussed the goals and determined the top five goals and identified the steps to accomplish them. ADJOURNMENT City Council adjourned the Special Meeting at 7:57 p.m. Passed and approved by the City Council of the City of Grapevine, Texas on this the 21 st day of June, 2016. William D. Tate Mayor ATTEST: Tara Brooks City Secretary June 2, 2016 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in a Special Meeting on this the 6th day of June, 2016 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate Darlene Freed Sharron Spencer Mike Lease Chris Coy Duff O'Dell Paul Slechta Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow Tara Brooks Call to Order City Manager City Secretary Mayor Tate called the meeting to order at 6:04 p.m. Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: Item 1. Executive Session A. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:09 p.m. Mayor Tate called for a break at 7:43 p.m. Mayor Tate reconvened the meeting in closed session at 7:49 p.m. The closed session ended at 8:19 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Section 551.087. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Section 551.087, Texas Government Code. June 6, 2016 ADJOURNMENT Motion was made to adjourn the meeting at 8:21 p.m. Motion: Coy Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 21st day of June, 2016. ATTEST: Tara Brooks City Secretary U --K• s William D. Tate Mayor 4 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 7th day of June, 2016 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate Darlene Freed Sharron Spencer Mike Lease Chris Coy Duff O'Dell Paul Slechta Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow John F. Boyle, Jr. Tara Brooks Call to Order City Manager City Attorney City Secretary Mayor Tate called the meeting to order at 5:33 p.m. Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: Item 1. Executive Session A. Real property relative to deliberation to the purchase, exchange, lease, sale or value of City facilities (Fire Station) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 5:36 p.m. The closed session ended at 7:27 p.m. June 7, 2016 Mayor Tate recused himself from a portion of the discussion in Executive Session relative to Section 551.087. Mayor Tate joined the closed session at 5:50 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Section 551.072 or Section 551.087, City Manager Bruno Rumbelow requested City Council authorize the acquisition of approximately 2.74 acres known as 3091 Dove Road for the appraised value plus closing costs and authorize the City Manager to execute all associated documents. Motion was made to approve the acquisition of approximately 2.74 acres known as 3091 Dove Road for the appraised value plus closing costs and authorize the City Manager to execute all associated documents. Motion: Freed Second: Lease Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 NOTE: City Council continued with the Regular portion of the Agenda in open session in the City Council Chambers. Call to Order Mayor Tate called the meeting to order at 7:33 p.m. in the City Council Chambers. Item 2. Invocation. Council Member Duff O'Dell delivered the invocation. Item 3. Posting the Colors and Pledge of Allegience. Boy Scout Troop 632 Posted the Colors and led the Pledge of Allegiance. Item 4. Citizen Comments No one spoke during the citizen comments. Item 5. Fort Worth Transportation Authority to present Tex -Rail update Mayor Tate introduced Paul Ballard, President and CEO of the Fort Worth Transportation Authority who announced that the Tex -Rail project is on budget and on schedule. Mr. Ballard introduced John Michael Franks, Fort Worth Transportation Authority Board Member and Bob Baulsir, Vice President of Rail and Procurement. Mr. Baulsir presented the update on the Tex -Rail project that will run from downtown Fort Worth to DFW Airport with a stop at the corner of Main Street and Dallas Road in Grapevine. The projected opening for operations is the end of 2018. 6 June 7, 2016 Item 6. Tree City USA Arbor Day Foundation to present Arbor Day Foundation award to the City for 30 years as a Tree City USA City. Courtney Blevins, Urban State Forester with the Texas Forest Service presented the Arbor Day Foundation award to Mayor Tate and congratulated the City on receiving the award for thirty years. Item 7. Texas Recreation and Park Society to present Gold Medal City Award Recreation Facility Desiqn Excellence Award and the Lone Star Recreation Programming Award to the City. Vickie Loftice, Texas Recreation and Park Society Managing Director of Community, presented the Recreation Facility Design Excellence Award for The REC of Grapevine, the Lone Star Recreation Program Award for Fossil Fest, and the Gold Medal City Award for excellence in the field of recreation, park management, long range planning, resource management and innovation to Mayor Tate. Item 8. Executive Director of the Convention and Visitor's Bureau to introduce culinary students from Sister City West Lothian Scotland Executive Director P.W. McCallum introduced Russell Neilson, Kayleigh Witherspoon, Jordan McMichael, and Molly Frampton who are participating in a culinary exchange with West Lothian, Scotland. Consent Agenda Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. No items were requested to be removed. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 9. Consider a resolution authorizing the purchase of storage area network support from Netsvnc Network Solutions through an annual contract established by the State of Texas Department of Information Resources (DIR) Cooperative Contracts Program. City Manager Rumbelow recommended approval of the purchase of storage area network support in an amount not to exceed $21,203.11. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 3 June 7, 2016 RESOLUTION NO. 2016-042 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGERS' DESIGNEE TO PURCHASE STORAGE AREA NETWORK SUPPORT THROUGH A STATE OF TEXAS DEPARTMENT OF INFORMATION RESOURCES (DIR) COOPERATIVE CONTRACTS PROGRAM AND PROVIDING AN EFFECTIVE DATE Item 10. Consider renewal of an additional one year contract option for outside audit services with Pattillo Brown & Hill LLP Chief Financial Officer Greg Jordan recommended approval of the renewal of the contract to perform the City's annual audit services in an amount not to exceed $155,500. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 11. Consider the renewal of an annual contract for bank depository services with Legacy Texas Bank. Chief Financial Officer Jordan recommended approval of the annual contract for bank depository services. There is no funding required for the banking services as Legacy Texas Bank has waived all depository service fees for the contract period. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 12. Consider renewal of annual contracts for safety supplies with U & D Enterprises Inc. and WW Grainger Industrial Supply. Chief Financial Officer Jordan recommended approval of the contracts for the purchase of various types of safety products and supplies to be purchased on an as -needed basis in an estimated annual amount of $25,000. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta In June 7, 2016 Nays: None Approved: 7-0 Item 13. Consider a resolution expressing intent to finance expenditures to be incurred relative to designing, developing constructing improving extending and expanding streets, thoroughfares, sidewalks, -bridges and other public ways of the City,_including streetscaping, streetlighting right-of-way protection utility relocation and related storm drainage improvements; and acquiring rights-of-way. Chief Financial Officer Jordan recommended approval of the resolution to allow the option to issue TIF debt at Council's direction for public owned infrastructure expenditures related to the 185 acres for a prior 60 day period and for a three-year term into the future. This resolution allows for expenditure of funds occurring prior to the debt sale to be reimbursed from the proceeds of the bonds. The future sale of obligations has a reasonable expectation of maximum principal amount of $20,000,000. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2016-043 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE REIMBURSEMENT OF EXPENDITURES TO BE INCURRED FROM FUTURE TAX-EXEMPT OBLIGATIONS AND PROVIDING AN EFFECTIVE DATE Item 14. Consider a resolution authorizing --a sole source purchase of concrete deck safety grooving from Diamond Safety Concepts Parks and Recreation Director Mitchell recommended approval of the purchase of concrete deck safety grooving for the aquatic center at The REC of Grapevine for an amount not to exceed $27,795. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 5 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE CONCRETE DECK SAFETY GROOVING FROM A SOLE SOURCE VENDOR, DIAMOND SAFETY CONCEPTS, AND PROVIDING AN EFFECTIVE DATE Item 15. Consider a resolution authorizing the purchase of a pavilion from Site Source Inc. through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Bu Bird). Parks and Recreation Director Mitchell recommended approval of the purchase of a pavilion in an amount not to exceed $155,551 to replace the damaged pavilion at The Vineyards Campground and Cabins due to flooding. Funding is provided through the insurance process from the 2015 flood. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2016-045 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A PAVILION THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 16. Consider a resolution authorizing the purchase of playground equipment from The PlavWell Group, Inc. through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Bu Board). Parks and Recreation Director Mitchell recommended approval of the purchase of playground equipment for Hazy Meadows Park in an amount not to exceed $63,974.80. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Ii. June 7, 2016 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE PLAYGROUND EQUIPMENT THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 17. Consider award of a Landscape Architecture contract to Dunaway Associates Inc. for the conceptual landscape plan for Kubota Drive Parks and Recreation Director Mitchell recommended approval of a Landscape Architecture contract for a total amount not to exceed $19,875. The scope for the project is Kubota Drive/Ring Road, entry areas at State Highway 121 and Grapevine Mills Boulevard. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 18. Consider a contract with Goodwin and Marshall for the submission of a Letter of Map revision to FEMA. Public Works Director Stan Laster recommended approval of a contract for the submission of a Letter of Map revision which officially amends the floodplain map for the MBUSA site (50 acre City owned tract north of Denton Creek). The submittal package prepared by Goodwin and Marshall will include documentation of the final fill area volumes and the necessary HEC -RAS modelling reflecting the final conditions. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 19. Consider a resolution authorizing the First Amendment to the Ground and Tower Lease Agreement with T -Mobile West LLC for the purpose of installing operating and maintaining a communications facility on the Peach Street Water Tower, 224 Peach Street. Public Works Director Laster recommended approval of the resolution authorizing the First Amendment to the Ground and Tower Lease Agreement for the Peach Street Water Tower. 7 June 7, 2016 Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2016-047 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROVING THE FIRST AMENDMENT TO THE GROUND AND TOWER LEASE AGREEMENT WITH T -MOBILE WEST LLC, FOR THE INSTALLATION OF COMMUNICATIONS EQUIPMENT INCLUDING ANTENNAS, CABLES AND OTHER COMMUNICATION INSTRUMENTS ON THE PEACH STREET WATER TOWER AND PROVIDING AN EFFECTIVE DATE Item 20. Consider an ordinance amending the Grapevine Code of Ordinances Chapter 23 Traffic, by adding Section 23-37 Pedestrian Crossing Red Beacon Display authorizing the installation of a high intensity activated crosswalk — HAWK pedestrian crossing signal at 625 Westport Parkway. Public Works Director Laster recommended approval of the ordinance amending the Code of Ordinances authorizing the installation of a red beacon display pedestrian crossing signal at 625 Westport Parkway. GameStop has deposited $49,400 with the City for the installation of this signal which will be operated and maintained by the City. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 5''� �' • 1'• 1•� AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING THE GRAPEVINE CODE OF ORDINANCES CHAPTER 23, TRAFFIC, SECTION 23- 37, PEDESTRIAN CROSSING RED BEACON DISPLAYS; REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00); PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE June 7, 2016 Item 21. Consider declaring certain property namely a portable cement silo as surplus and authorizing the direct sale of said property. Public Works Director Laster recommended approval to declare a portable cement silo as surplus property since it is no longer needed for City operations. A buyer has been identified who will pay almost the original purchase price for the silo. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 22. Consider renewal of an annual personal services contract with Regent Services for janitorial services. Public Works Director Laster recommended approval of the annual contract for janitorial services to be performed at various City facilities in an estimated annual amount of $317,000. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 23. Consider the minutes of the May 17 2016 Regular City Council meeting. City Secretary Tara Brooks recommended approval of the minutes as presented. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Motion was made to adjourn the meeting at 8:20 p.m. Motion: Lease Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 M June 7, 2016 Passed and approved by the City Council of the City of Grapevine, Texas on this the 21 st day of June, 2016. ATTEST: Tara Brooks City Secretary 2% William D. Tate Mayor ii