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Home My WebLink About2024-01-25 Regular Meeting,GRAPEVINE, T El Y 9 5� `0.. AGENDA GRAPEVINE HOUSING AUTHORITY BOARD OF COMMISSIONERS MEETING THURSDAY, JANUARY 25, 2024 AT 4:00 P.M. GRAPEVINE HOUSING AUTHORITY OFFICE 131 STARR PLACE, GRAPEVINE, TEXAS CALL TO ORDER - EXECUTIVE SESSION: 1. Commissioners to recess to the Housing Authority Conference Room to conduct a closed session relative to update the Board of Commissioners regarding pending investigation (Galutza v. Grapevine Housing Authority case number TWCCRD # 2200853-HU), pursuant to Section 551.071, Texas Government Code. REGULAR MEETING CITIZEN COMMENTS 2. Any person who is not scheduled on the agenda may address the Board of Commissioners under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the Executive Director. A member of the public may address the Board of Commissioners regarding an item on the agenda either before or during the Board's consideration of the item, upon being recognized by the Chair of the Board or upon the consent of the Board. Citizens will have 3 minutes to address the Board of Commissioners. In accordance with the Texas Open Meetings Act, the Board is restricted in discussing or taking action during Citizen Comments. REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY) 3. Status of Grapevine Housing Authority A. Rent Delinquency and Information Sheet B. Capital Funds Report and Work in Progress C. Report of Public Housing Activity and Issues through January 22, 2024 D. Update from the Resident Advisory meetings held on January 19, 2024 E. Quarterly Investment Report for Quarter 4 2023 NEW BUSINESS 4. Consideration of the minutes from the December 28, 2023, meeting and take any necessary action. 5. Consideration and approval of Resolution No. 24-01 approving the balance on the uncollectable accounts to be a Write-off to Collection Losses 6. Consideration and approval of Resolution No. 24-02 to authorize the Executive Director to enter into a contract with Covar Construction. 7. Consideration and approval of Resolution No. 24-03 approving an update of signers on all banking and investment accounts. 8. Consideration and acceptance of the November and December 2023, monthly financial statements and take necessary action. 9. Report by the Ex Officio member of the Senior Citizens Advisory Board on the January 09, 2024 meeting. ADJOURNMENT In accordance with the Open Meeting Law, Texas Government Code, Chapter 551, 1 hereby certify that the above agenda was posted on the official boards at Grapevine City Hall, 200 S Main Street and on the City's website on January 22, 2024, by 4:00 p.m. Ja verett Executive Director If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the Grapevine Housing Authority at 817- 488-8132 ext 5 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. State of Texas County of Tarrant City of Grapevine The Board of Commissioners of the Grapevine Housing Authority met in Executive and Regular Sessions on this the 25th day of January 2024, in the Conference Room of the Grapevine Housing Authority, 131 Starr Place, with the following members present to wit: Bonnie McHugh Vice Chair/ Finance Bruce Woodward Commissioner Ron Moxom Resident Commissioner Absent: Linda Troeger Chair Teri Rhodes -Cantu Commissioner Constituting a quorum, with the following also present: Duff O'Dell City Council Liaison Jane Everett Executive Director REGULAR MEETING Vice -Chair McHugh called the regular meeting to order at 4:00 p.m. Item #1 - EXECUTIVE MEETING Vice -Chair McHugh announced the Board of Commissioners would recess to the Grapevine Housing Authority conference room to conduct a closed session regarding: Consultation with and legal advice regarding pending investigation (Galutza v. Grapevine Housing Authority case number TWCCRD #2200853-HU), pursuant to Section 551.071, Texas Government Code. The Board of Commissioners recessed to the Housing Authority Conference Room and began the closed session at 4:00 p.m. The closed session ended at 4:14 p.m. NO ACTION TAKEN Item #2 - Citizen Comments No Citizen comments submitted. Item # 3 - ReDort of the Executive Director (Informational Only) A. Rent Delinauencv and Information Sheet The Executive Director reported to the Board on the rent delinquencies, number of empty units, work orders and statistical information for the waiting list for Public Housing through January 25, 2024. B. Capital Funds Report and Work in Proaress The Executive Director reported to the Board on the current Capital Funds and corresponding projects. C. Report of Public Housing Activitv and Issues The Executive Director provided an update to the Board on the completion of the replacement water line on Texas Street. There is a water leak on Worth Street that the staff has been trying to locate. D. Update from the Resident Advisory meetings held on January 19, 2024 Emily Chavez Program Director, from Valiant Hearts was the speaker. Susanna Alonso and Aide Ferrer won BINGO and Carol Miller won the $20 Wal-Mart gift card donated by the Bereans. During the meeting the residents enjoyed coffee, tea and Krispy Kreme donuts. City Council Member Duff O'Dell volunteered to speak with the Grapevine Rotary Club about a donation to help feed the residents at the RAB meetings. E. Quarterly Investment Report for Quarter 4 2023 The Executive Director presented the Board with the Quarterly Investment Portfolio Report for Quarter 4 2023. NEW BUSINESS Item #4 - Consideration of the minutes from the December 28. 2023, meeting and take any necessary action. The Board was provided the minutes from the December 28, 2023, meeting for approval. Commissioner Moxom moved and Commissioner Woodward seconded to accept December 28, 2023, minutes as presented. Ayes: McHugh, Woodward and Moxom Nays: None Absent: Troeger and Rhodes -Cantu Motion passed: 3-0 Item #5 - Consideration and approval of Resolution No. 24-01 approving the balance on the uncollectable accounts to be a Write-off to Collection Losses The Board was presented with the uncollectible account receivable balance spreadsheet of $325.00 for 2023. Commissioner Woodward moved and Commissioner Moxom seconded to approve Resolution No. 24 — 01 authorizing the Executive Director to direct Allen Cornell, CPA to write off the 2023 accounts receivable owing of $325.00 Ayes: McHugh, Woodward and Moxom Nays: None Absent: Troeger and Rhodes -Cantu Motion passed: 3-0 Item #6 - Consideration and approval of Resolution No. 24-02 to authorize the Executive Director to enter into a contract with Covar Construction. The Executive Director presented to the Board the plans to update the front and back entrances of 303 and 305 Worth Street to improve the ADA accessible features. It was recommended to approve a contract with Covar Construction, the lowest bid of $16,900. Commissioner Woodward moved and Commissioner Moxom seconded to approve Resolution No. 24-02 to approve the Executive Director to enter into a contract with Covar Construction to modify 303 and 305 Worth Street entrances to make them better ADA accessible. Ayes: McHugh, Woodward and Moxom Nays: None Absent: Troeger and Rhodes -Cantu Motion passed: 3-0 Item #7 - Consideration and approval of Resolution No. 24-03 aporovinq siqners on all Grapevine Housing Authoritv bankina and investment accounts. The Executive Director explained the signers on the bank accounts have not been updated in several years. It was proposed the following individuals be approved as signers: Linda Troeger, Chair; Bonnie McHugh, Vice Chair; and Bruce Woodward, Financial Officer; and Jane Everett, Executive Director. Commissioner Moxom moved and Commissioner Woodward seconded to approve the signers on Grapevine Housing Authority banking and investment accounts:: Linda Troeger, Chair; Bonnie McHugh, Vice Chair; and Bruce Woodward, Financial Officer; and Jane Everett, Executive Director. Ayes: McHugh, Woodward and Moxom Nays: None Absent: Troeger and Rhodes -Cantu Motion passed: 3-0 Item #8 - Consideration and acceptance of the November and December 2023, monthly financial statements and take necessary action. The Executive Director presented the Board with an electronic copy of the November 2023 financial statements for their review. The December financial statements were not ready for review and approval. Commissioner Woodward moved and Commissioner Moxom seconded to approve the November 2023 financial statements. Ayes: McHugh, Woodward and Moxom Nays: None Absent: Troeger and Rhodes -Cantu Motion passed: 3-0 Item #9 - Report by the Ex Officio member of the Senior Citizens Advisory Board on the January 09. 2024 meeting No update was given. No action was taken. ADJOURNMENT Commissioner Woodward moved and Commissioner Moxom seconded that the meeting be adjourned. Ayes: McHugh, Woodward and Moxom Nays: None Absent: Troeger and Rhodes -Cantu Motion passed: 3-0 Meeting adjourned at 4:25 p.m PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE GRAPEVINE HOUSING AUTHORITY ON THE 29th DAY OF MARCH 2O24. APPROVED: Linda Troeger, Chair ATTEST: J py4:-verett Executive Director