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HomeMy WebLinkAbout2024-02-06 Regular Meeting CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING AGENDA TUESDAY, FEBRUARY 6, 2024 GRAPEVINE CITY HALL, COUNCIL CHAMBERS 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 6:30 p.m. Dinner - City Council Conference Room 7:00 p.m. Call to Order of City Council Meeting - City Council Chambers 7:00 p.m. Executive Session - City Council Conference Room 7:30 p.m. Regular Meeting - City Council Chambers CALL TO ORDER: 7:00 p.m. - City Council Chambers EXECUTIVE SESSION: 1. City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, historic preservation, downtown parking, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. - City Council Chambers 2. Invocation: Doug Page, Pastor at First Baptist Church 3. Posting of the Colors and Pledges of Allegiance: Boy Scout Troop 7 CITIZEN COMMENTS 4. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the City Secretary. A member of the public may address the City Council regarding an item on the agenda either before or during the Council’s consideration of the item, upon being recognized by the Mayor or upon the consent of the City Council. Citizens will have three (3) minutes to address Council. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. PRESENTATIONS 5. GRACE Chief Executive Officer Rebecca Cox to provide a report on GRACE services. 6. City Manager Bruno Rumbelow and Market Research Manager Steven Jones to provide a report on the 2023 Christmas Capital of Texas. NEW BUSINESS 7. Consider an architectural design contract for the Grapevine City Hall lobby renovations and safety improvements with Architexas, and take any necessary action. 8. Consider a design contract for Grapevine Public Library interior floorplan design with 720 Design, and take any necessary action. 9. Consider the purchase of fleet vehicles that were proposed in the Fiscal Year 2024 Budget through interlocal purchasing cooperatives or Buy-Board agreements, and take any necessary action CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 10. Consider the yearly community distribution allocation to GRACE. City Manager recommends approval. 11. Consider renewal of a contract and additional services from CivicPlus government software. City Manager recommends approval. 12. Consider the renewal of annual Adobe Pro software licenses for all City users. Chief Financial Officer recommends approval. City Council February 6, 2024 Page 2 13. Consider the approval to utilize the funds received from the FY2024 Office of the Governor, Public Safety Office Criminal Justice Division Grant with the Readiness Group, LLC for the Peer Support Team on behalf of the Northeast Fire Department Association (NEFDA). Fire Chief recommends approval. 14. Consider the purchase of VMware vSphere Enterprise support and subscription services from SHI Government Solutions. Chief Information Officer recommends approval. 15. Consider the purchase of software and equipment for the lightning warning system from Perry Weather Consulting. Parks and Recreation Director recommends approval. 16. Consider the award of an informal request for quote for concrete installation at The Vineyards Campground and Cabins from Lasso 9 Construction. Parks and Recreation Director recommends approval. 17. Consider an annual contract for lighting repairs, supplies and equipment from Facility Solutions Group. Public Works Director recommends approval. 18. Consider a contract for the purchase of water tank inspections and cleaning from Consor Engineers, LLC. Public Works Director recommends approval. 19. Consider the purchase of feeder wires for high service pumps for the Water Treatment Plant from Graybar. Public Works Director recommends approval. 20. Consider the purchase of three Flygt submersible pumps for the Hilton Lift Station from Xylem Water Solutions USA, Inc. Public Works Director recommends approval. 21. Consider Resolution No. 2024-002 calling the 2024 City Officers Election to be held on Saturday, May 4, 2024, designating the polling place and, if necessary, a run-off election to be held on June 15, 2024. City Secretary recommends approval. 22. Consider the minutes of the January 16, 2024 Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. ADJOURNMENT City Council February 6, 2024 Page 3 In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City’s website on January 12, 2024 by 5:00 p.m. Tara Brooks, TRMC, CRM City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary’s Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. This meeting can be adjourned and reconvened, if necessary, the following regular business day. City Council February 6, 2024 Page 4 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 6th day of February, 2024 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Rogers Council Member Chris Coy Council Member Duff O’Dell Council Member Paul Slechta Council Member Leon Leal Council Member constituting a quorum, and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew C.G. Boyle City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 7:00 p.m. in the City Council Chambers. Item 1. Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, historic preservation, downtown parking, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 7:04 p.m. The closed session ended at 7:27 p.m. City Council February 6, 2024 Page 2 Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.072 or 551.087. City Manager Bruno Rumbelow stated there was no action needed.   REGULAR MEETING Mayor Tate called the regular meeting to order at 7:31 p.m. in the City Council Chambers. Item 2. Invocation Associate Pastor Doug Page with First Baptist Church gave the invocation. Item 3. Posting of the Colors and Pledges of Allegiance Boy Scout Troop 7 posted the colors and led the Pledge of Allegiance. Item 4. Citizen Comments Sayeda Bilqees Syed, 6705 Sapphire Circle North, Colleyville, introduced herself and requested Council’s support for her election to the Tarrant Appraisal District Board of Directors. PRESENTATIONS Item 5. GRACE Chief Executive Officer Rebecca Cox to provide a report on GRACE services. Chief Executive Officer Rebecca Cox from GRACE updated Council on the GRACE programs provided to the community in 2023 which included housing stability assistance, utility aid, health care, the GRACE pantry, Christmas Cottage, and free summer lunches for kids. In total 10,301 individuals received services with 104,621 service units provided. Ms. Cox answered questions from Council. Council did not take any action on this item. Item 6. City Manager Bruno Rumbelow and Market Research Manager Steven Jones to provide a report on the 2023 Christmas Capital of Texas. Market Research Manager Steven Jones reported on the Main Street foot traffic statistics during the Christmas Capital of Texas season and answered questions from Council. City Manager Rumbelow reported that staff is currently conducting an analysis and review of the 2023 Christmas Capital of Texas and will seek Council’s input to compile the plans for 2024. He also answered questions from Council. City Council February 6, 2024 Page 3 Council discussed this item, raised issues they witnessed and/or heard about, and offered suggestions for the 2024 plans. Council did not take any action on this item. NEW BUSINESS Item 7. Consider an architectural design contract for the Grapevine City Hall lobby renovations and safety improvements with Architexas, and take any necessary action. Public Works Director Bryan Beck presented the main elements of the architectural design contract that will include the design of new counters for Public Works, Building Service and Utility Billing; demolition of the vault in the Public Works area; design of a new mail area; expansion of Building Services Inspection offices; and design of an entry vestibule at the Barton Street entrance. The architectural design contract will be for an estimated amount of $45,000. Director Beck answered questions from Council. Motion was made to approve the architectural design contract for the Grapevine City Hall lobby. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 8. Consider a design contract for Grapevine Public Library interior floorplan design with 720 Design, and take any necessary action. Assistant Library Director Chad Hetterley presented this item and explained that it will allow for reimagining of the current Library floor plan for possible future needs. The design contract will be for an estimated amount of $47,400. Motion was made to approve a design contract for the Grapevine Public Library interior floorplan design. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 9. Consider the purchase of fleet vehicles that were proposed in the Fiscal Year 2024 Budget through interlocal purchasing cooperatives or Buy-Board agreements, and take any necessary action. City Council February 6, 2024 Page 4 Chief Financial Officer Jeff Strawn explained that approval of this item will allow for the purchase of fleet vehicles that were proposed in the Fiscal Year 2024 budget on an as- available or per order basis. All purchases will be cash funded. Motion was made to approve the purchase of fleet vehicles that were proposed in the Fiscal Year 2024 budget through interlocal purchasing cooperatives or Buy-Board agreements. Motion: Freed Second: O’Dell Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. No one requested to remove any items from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 10. Consider the yearly community distribution allocation to GRACE. City Manager recommends approval. City Manager Rumbelow recommended the annual community distribution allocation to GRACE in the amount of $35,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 11. Consider renewal of a contract and additional services from CivicPlus government software. City Manager Rumbelow recommended approval of the contract with CivicPlus, including the addition of the CivicReady mass notification software, for an amount not to exceed $59,671. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal City Council February 6, 2024 Page 5 Nays: None Approved: 7-0 Item 12. Consider the renewal of annual Adobe Pro software licenses for all City users. Chief Financial Officer Strawn recommended approval of Adobe licenses for an amount not to exceed $45,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 13. Consider the approval to utilize the funds received from the FY2024 Office of the Governor, Public Safety Office Criminal Justice Division Grant with the Readiness Group, LLC for the Peer Support Team on behalf of the Northeast Fire Department Association (NEFDA). Fire Chief Darrell Brown recommended approval of the authorization of the use of grant funds to establish a resiliency program and mindset in all NEFDA municipalities. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 14. Consider the purchase of VMware vSphere Enterprise support and subscription services from SHI Government Solutions. Chief Information Officer Tessa Allberg recommended approval of the purchase of support and subscription services for the virtual server infrastructure environment for an amount not to exceed $27,377. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 15. Consider the purchase of software and equipment for the lightning warning system from Perry Weather Consulting. City Council February 6, 2024 Page 6 Parks and Recreation Director Chris Smith recommended approval of the purchase of software and equipment for the lighting warning system at the parks and sports fields for an amount not to exceed $22,001. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 16. Consider the award of an informal request for quote for concrete installation at The Vineyards Campground and Cabins from Lasso 9 Construction. Parks and Recreation Director Smith recommended approval of the award of an informal request for quote for concrete installation at four RV sites at The Vineyards Campground and Cabins for an amount not to exceed $48,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 17. Consider an annual contract for lighting repairs, supplies and equipment from Facility Solutions Group. Public Works Director Beck recommended approval of an annual contract to establish fixed annual pricing for lighting controls, lighting fixtures and ballasts to be purchased on as needed basis for an annual estimated amount of $100,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 18. Consider a contract for the purchase of water tank inspections and cleaning from Consor Engineers, LLC. Public Works Director Beck recommended approval of the contract for the purchase of water tank inspections and cleaning of the Dove Elevated Tank and two well tanks at the Water Plant for an amount not to exceed $39,600. City Council February 6, 2024 Page 7 Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 19. Consider the purchase of feeder wires for high service pumps for the Water Treatment Plant from Graybar. Public Works Director Beck recommended approval of the purchase of feeder wires for the Water Treatment Plant for an amount not to exceed $63,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 20. Consider the purchase of three Flygt submersible pumps for the Hilton Lift Station from Xylem Water Solutions USA, Inc. Public Works Director Beck recommended approval of three submersible sewage pumps for the Hilton Lift Station for an amount not to exceed $325,300. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 21. Consider Resolution No. 2024-002 calling the 2024 City Officers Election to be held on Saturday, May 4, 2024, designating the polling place and, if necessary, a run-off election to be held on June 15, 2024. City Secretary Tara Brooks recommended approval of the resolution to call an election to be held on May 4 to elect a Mayor, City Council Place 1 and City Council Place 2. The resolution also appointed the Tarrant County Elections Administrator as the Early Voting Clerk. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal City Council February 6, 2024 Page 8 Nays: None Approved: 7-0 RESOLUTION NO. 2024-002 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, CALLING FOR THE 2024 GENERAL ELECTION OF OFFICERS TO BE HELD ON MAY 4, 2024; DETERMINING THE POLLING PLACE; PROVIDING SPECIFIC INSTRUCTIONS FOR THE CONDUCTING OF SAID ELECTION; REPEALING INCONSISTENT RESOLUTIONS AND PROVIDING AN EFFECTIVE DATE Item 22. Consider the minutes of the January 16, 2024 Regular City Council meeting. City Secretary Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 8:17 p.m. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 20th day of February, 2024. APPROVED: ___________________________ William D. Tate Mayor ATTEST: ___________________________ Tara Brooks City Secretary