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HomeMy WebLinkAbout1997-09-16 Joint Meeting � AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, SEPTEMBER 16, 1997 AT 6:30 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET DINNER AT 6:00 P.M. CALL TO ORDER 1. Discuss proposed bond projects. ADJOURNMENT � IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 410-3182 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE SPECIAL CITY COUNCIL MEETING WORKSHOP AGENDA WAS PREPARED AND POSTED ON THIS THE 12TH DAY OF SEPTEMBER, 1997 AT 5:00 P.M. � i Lind Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 16th day of September, 1997 at 6:30 p.m. in City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Jerry L. Pittman Council Member � Clydene Johnson Council Member Roy Stewart Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 6:30 p.m. ITEM 1. WORKSHOP City Manager Roger Nelson stated that Public Works Director Jerry Hodge would continue review of the proposed 1997 bond projects relative to streets. Those presented were Parr ' Road, Hudgins Street- Bellaire Street, Business 114/Loop 382, and various sidewalk and signal locations throughout the City. Mr. Hodge stated that after review, Staff would revise the projects per City Council comments and bring the proposal back to Council for final comments. There was no action taken by the City Council. ADJOURNMENT Council Member Pittman, seconded by Mayor Pro Tem Ware, offered a motion to adjourn the workshop at 7:05 p.m. The motion prevailed by the following vote: . 09/16/97 Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None PASSED AND APPRQVED BY THE CiTY C{7UNCIL QF THE GITY OF GRAPEVlNE, TEXAS on this the �th day of October , 1997• APPR4VED: ' William D. Tate Mayor ATTEST: �inda Huff City 5ecretary 2 - AGENDA CITY OF GRAPEVINE, TEXAS : SPECIAL CITY COUNCIL MEETING TUESDAY, SEPTEMBER 16, 1997 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Pending or contemplated litigation relative to the (1) Dallas/Fort Worth International Airport Board's decision relative to proposed Runway 16/34 West and (2) contractor claim by Austin Bridge and Road Inc. relative to Grapevine Mills Utilities Contract under Section 551.071, Texas Government Code. B. Real property relative to (1) contemplated real estate transaction relative to 409 South Main Street and (2) right-of-way acquisition on State Highway 26 at Mustang Drive under Section 551.072, Texas Government Code. C. Conference with City Manager and Staff to receive information relative to economic development prospects under Section 551.075, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to pending or contemplated litigation, real property and conference with employees under Sections 551.071, 551.072 and 551.075, Texas Government Code. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY � THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 410-3182 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE SPECIAL CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 12TH DAY OF SEPTEMBER, 1997 AT 5:00 P.M. � , � Linda Huff . City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session (Executive Session) on this the 16th day of September, 1997 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Jerry L. Pittman Council Member Clydene Johnson Council Member Roy Stewart Council Member � constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:05 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding (A) pending or contemplated litigation relative to (1) Dallas/Fort Worth International Airport Board's decision relative to proposed Runway 16/34 West and (2) contractor claim by Austin Bridge and Road Inc. relative to Grapevine Mills Utilities Contract; (B) real property relative to (1) contemplated real estate transaction relative to 409 South Main Street and � (2) right-of-way acquisition on State Highway 26 at Mustang Drive; and (C) conference with City Manager and Staff to receive information relative to economic development prospects under Sections 551.071, 551.072 and 551.075, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Roger Nelson stated there was no action necessary relative to (A) pending or contemplated litigation relative to (2) contractor claim by Austin Bridge and Road Inc. relative to Grapevine Mills Utilities Contract; (B) real property relative to (1) contemplated real estate transaction 09/16/97 relative to 409 South Main Street and (2) right-of-way acquisition on State Highway 26 at Mustang Drive; and (C) conference with City Manager and Staff to receive information . relative to economic development prospects under Sections 551.071 and 551.075, Texas - Government Code. NOTE: Item (A)(1) relative to pending or contemplated litigation relative to Dallas/Fort Worth International Airport Board's decision relative to proposed Runway 16/34 West was not discussed during Executive Session. NOTE: City Council continued with the Regular City Council meeting in open session in the Council Chambers. ADJOURNMENT Council Member Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the meeting at 8:45 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the �th day of October , 1997. APPROVED: William D. Tate Mayor ATTEST: Lin a Huff City Secretary 2 AGENDA : � CITY OF GRAPEVINE, TEXAS REGULAR JOINT CITY COUNCIL & PLANNING & ZONING COMMISSION MEETING TUESDAY, SEPTEMBER 16, 1997 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR , 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION: Commissioner Chris Coy JOINT PUBLIC HEARINGS 1. City Council and Planning & Zoning Commission to conduct a public hearing � relative to Conditional Use Application CU97-44 filed by Sign-Lite Corporation requesting a waiver to specific requirements of Section 47E.2 pursuant to Section 47F of Ordinance No. 82-73, as amended, and requesting a conditional use permit to amend a site plan approved by Ordinance No. 93-21 relative to signage for Tia's Tex-Mex. The subject property is located at 600 State Highway 114 West and is zoned "HC" Highway Commercial District Regulations for a planned commercial center with the possession, storage, retail sale and on-premise consumption of alcoholic beverages (beer, wine and mixed beverages) in conjunction with the operation of restaurants. 2. City Council and Planning & Zoning Commission to conduct a public hearing relative to Conditional Use Application CU97-45 filed by Club Concepts I, Ltd. requesting a waiver to specific requirements of Section 47E.2 pursuant to Section 47F of Ordinance No. 82-73, as amended, and requesting a conditional use permit to allow the possession, storage, retail sale, and on-premise consumption of alcoholic beverages (beer, wine and mixed beverages) in conjunction with the Dallas/Fort Worth International Airport. The subject property is located at 1000 International Parkway, Terminal 3E, Third Level, Columns 59-80 and is zoned "GU" Governmental Use District. 3. City Council and Planning & Zoning Commission to conduct a public hearing relative to Conditional Use Application CU97-46 filed by Instep, Inc. requesting a waiver to specific requirements of Section 47E.2 pursuant to Section 47F of Ordinance No. 82-73, as amended, and requesting a conditional use permit to amend a site plan approved by Ordinance No. 97-12 to reconfigure building locations, increase building square footage and extension of the masonry wall. The subject property is located at 601 East Northwest Highway and is zoned "CC" Community Commercial District Regulations. 4. City Council and Planning & Zoning Commission to conduct a public hearing relative to Special Use Application SU97-08 and application for the final plat of Lot 1 R, Block 1, Fellowship of Las Colinas Addition being a replat of the Las Colinas Addition. The applications were filed by Fellowship of Las Colinas requesting a waiver to specific requirements of Section 47E.2 pursuant to Section , 47F of Ordinance No. 82-73, as amended, and requesting a special use permit to amend a site plan approved by Ordinance No. 96-103 to allow construction of Phase II Children's Education Building and increase the number of auditorium fixed seating. The subject property is located at 2450 State Highway 121 North and is zoned "CC" Community Commercial District Regulations and "PID" Planned Industrial Development District. 5. City Council and Planning & Zoning Commission to conduct a public hearing relative to the application filed by Grapevine Village #1, LLP for the final plat Lot 1 R, Block 10, Starr Addition being a replat of Lots 1 and 2, Block 10 and Lot 2, Block 9 of the Starr Addition. The subject property is located on the north side of Northwest Highway, west of Barton Street. END OF JOINT PUBLIC HEARINGS Planning &Zoning Commission to recess to Planning & Zoning Commission Conference Room, Second Floor to consider published agenda items. , City Council to remain in session in the Council Chambers to consider published business. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 410-3182 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE REGULAR JOINT CITY COUNCIL AND PLANNING & ZONING COMMISSION MEETING AGENDA WAS PREPAR.ED AND POSTED ON THIS THE 12TH DAY OF SEPTEMBER, 1997 AT 5:00 P.�,1. _ > Linda Huff City Secretary AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, SEPTEMBER 16, 1997 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CITIZEN COMMENT PUBLIC HEARING 6. Conduct a public hearing relative to the proposed Storm Drainage Utility System and take any necessary action. 7. Conduct a public hearing relative to the proposed fee structure to be imposed under a Storm Drainage Utifity System and take any necessary action. NEW BUSINESS 8. Consider an ordinance establishing a Storm Drainage Utility System and fee structure and take any necessary action. 9. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 16 � Parks and Recreation relative to Grapevine Municipal Golf Course fees and take any necessary action. 10. Consider an engineering design services contract for the Realignment of Ira E. Woods Avenue (State Highway 26)/Mustang Drive Intersection to Transystems Corporation Consultants and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City ; Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 11. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 25 Utilities and Services, Article III, Solid Waste and Disposal to adjust commercial and residential solid waste collection rates and take any necessary action. 12. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 18 Personnel relative to the Texas Municipal Retirement System. Administrative Services Director recommends approvaL 13. Consider renewal of an Interlocal Agreement with the cities of Colleyville, Southlake, Trophy Club and Carroll and Grapevine/Colleyville Independent School Districts for the Teen Court Program. Administrative Services Director recommends approvaL 14. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic relative to Stop Intersections in the Grapevine Mills Addition. Public Works Director recommends approvaL 15. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic Relative to No Parking Zones in the vicinity of Grapevine Mills Mall. Public Works Director recommends approvaL 16. Consider Change Order No. 2 to the Grapevine Mills Off-Site Traffic Signalization Project and authorization for Staff to execute said change order. Public Works Director recommends approvaL 17. Consider Change Order No. 5 to the Grapevine Mills Utilities Contract and authorization for Staff to execute said change order. Public Works Director recommends approvaL 18. Consider renewal of the second year of the contract for Bid 96-651 Fire Uniforms to R & R Uniforms. Fire Chief recommends approvaL 19. Consider award of Bid 7055 Telescopic Boom Excavator to the lowest and best bidder meeting specifications, A. I. S. Continental. Public Works Director recommends approvaL 20. Consider award of annual contract for Bid 7048 Concrete Construction to lowest and best bidders meeting specifications: E. R. Aslin as primary vendor and Randall . & Blake as secondary vendor. Public Works Director recommends approval. 21. Consider award of Bid 7054 Dump Trucks to the lowest and best bidder meeting specifications, Fort Worth Freightliner, for three dump trucks. Public Works Director recommends approvaL 22. Consider award of Bid 7056 Pickup Truck to the lowest and best bidder meeting specifications, Payton Wright Ford. Public Works Director recommends approvaL 23. Consider a resolution authorizing purchase of one rubber tire loader and one backhoe loader through the Houston-Galveston Area Council Contract. Public Works Director recommends approval. � 24. Consider renewal of the second year of the contract for Bid 96-669R Tree Maintenance to the lowest and best bidders meeting specifications: Asplund Tree Expert and Rimrock Enterprises. Parks & Recreation Director recommend approval. 25. Consider a resolution awarding a sole-source contract to Schlumberger Industries, Inc. for upgrade of water meter reading software and hardware. Staff recommends approvaL 26. Consider Change Order No. 1 to the 1997 Golf Course Cart Trail Rehabilitation Project to Brock Paving. Public Works Director recommends approvaL 27. Consider a resolution authorizing the purchase of one 1998 E-One Fire Pumper : through the Houston-Galveston Area Council contract. Fire Chief recommends approval. 28. Consider authorizing payment to Sculptor Placement Limited for J. Stewart Johnson's Sidewalk Judge. Convention & Visitors Bureau Director recommends approvaL 29. Consider the minutes of the September 2, 1997 City Council meetings. City Secretary recommends approval as published. PURSUANT TO THE TEXAS OPEN MEETINGS ACTS, TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ONE OR MORE OF THE ABOVE ITEMS MAY BE CONSIDERED IN EXECUTIVE SESSION CLOSED TO THE PUBLIC. ANY DECISION HELD ON SUCH MATTER WILL BE TAKEN OR CONDUCTED IN OPEN SESSION FOLLOWING THE CONCLUSION OF THE EXECUTIVE SESSION. PLANNING & ZONING COMMISSION RECOMMENDATIONS 30. Consider the recommendation of the Planning & Zoning Commission relative to Conditional Use Application CU97-44 (Sign-Lite Corporation) and a subsequent ordinance, if applicable. 31. Consider the recommendation of the Planning & Zoning Commission relative to Conditional Use Application CU97-45 (Club Concepts I, Ltd.) and a subsequent ordinance, if applicable. 32. Consider the recommendation of the Planning & Zoning Commission relative to Conditional Use Application CU97-46 (Instep, Inc.) and a subsequent ordinance, if applicable. 33. Consider the recommendation of the Planning & Zoning Commission relative to Special Use Application SU97-08 (Fellowship of Las Colinas) and a subsequent ordinance, if applicable. 34. Consider the recommendation of the Planning & Zoning Commission relative to the final plat of Lot 1 R, Block 1, Fellowship of Las Colinas Addition and take any necessary action. 35. Consider the recommendation of the Planning & Zoning Commission relative to the . final plat of Lot 1 R, Block 10, Starr Addition and take any necessary action. 36. Consider the recommendation of the Planning & Zoning Commission relative to the final plat of High Point Farms Addition and take any necessary action. 37. Consider the recommendation of the Planning & Zoning Commission relative to final plat of the D/FW Trade Center, Trade Center Drive Right-of-Way and take any necessary action. MISCELLANEOUS REPORTS AND/OR DISCUSSION ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 410-3182 AT LEAST 24 HOURS W ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. � IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE REGULAR CITY COUNClL MCETING AGENDA WAS PREPARED AND POSTED ON THIS THE 12TH DAY C�� SEPTFMBER, 1997 AT 5:00 P.M. � _ �.:: Linda Huff City Secretary CITY OF GRAPEVINE SPECIAL BRIEFING SESSION PLANNING & ZONING COMMISSION TUESDAY, SEPTEMBER 16, 1997 AT 7:00 P.M. PLANNING & ZONING CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER WORK SESSION 1. Planning & Zoning Commission to conduct a briefing session to discuss items scheduled to be heard in the September 16, 1997 public hearing. ADJOURNMENT IF YOU PLAN TO ATTEND THIS BRIEFING SESSION AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE OFFICE OF DEVELOPMENT SERVICES AT (817) 410-3154 AT LEAST 24 HOURS IN ADVANCE. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. � IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et. seq. ACTS OF THE 1993 TEXAS LEGISLATURE, THE PLANNING AND ZONING BRIEFING SESSION AGENDA WAS PREPARED AND POSTED ON THIS THE 12TH DAY OF SEPTEMBER, 1997 AT 5:00 P.M. •- t � � Lind Huff City Secretary AGENDA CITY OF GRAPEVINE, TEXAS REGULAR PLANNING & ZONING COMMISSION MEETING TUESDAY, SEPTEMBER 16, 1997 AT 7:30 P.M. � PLANNING & ZONING COMMISSION CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET NEW BUSINESS 1. Consider Conditional Use Application CU97-44 (Sign-Lite Corporation) and make � a recommendation to the City CounciL 2. Consider Conditional Use Application CU97-45 (Club Concepts I, Ltd.) and make . a recommendation to the City Council. 3. Consider Conditional Use Application CU97-46 (Instep, Inc.) and make a recommendation to the City CounciL 4. Consider Special Use Application SU97-08 (Fellowship of Las Colinas) and make a recommendation to the City CounciL 5. Consider the final plat application of Lot 1 R, Block 1, Fellowship of Las Colinas Addition and make a recommendation to the City Council. 6. Consider the final plat of Lot 1 R, Block 10, Starr Addition and make a recommendation to the City CounciL 7. Consider the final plat of High Point Farms Addition and make a recommendation to the City CounciL 8. Consider the final plat of the D/FW Trade Center, Trade Center Drive Right-of- Way and make a recommendation to the City Council. CONSIDERATION OF MINUTES 9. Consider the minutes of the August 19 and September 2, 1997 Planning & Zoning Commission meetings and take any necessary action. MISCELLANEOUS REPORTS AND/OR DISCUSSION ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 410-3182 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACC�MMODATIONS WI�L BE MADE TC3 ASSIST YOUR NEEDS. IN ACCORDANCE WITN TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE REGULAR PLANNING & ZONING ' COMMISSION MEETING AGENDA WAS PREPARED AND Pt�STED ON THIS THE 12TN DAY OF SEPTEMBER, 1997 AT 5:40 P.M. , � Lin a Huff ' City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Planning & Zoning Commission of the City of Grapevine, Texas met in Regular Joint Session on this the 16th day of September, 1997 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members of the City Council present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Jerry L. Pittman Council Member Clydene Johnson Council Member . Roy Stewart Council Member constituting a quorum, with the following members of the Planning & Zoning Commission: Larry Oliver Chairman Darlene Freed Vice Chairman Marvin Balvin Member Kathy Martinez Member Stephen Newby Member Chris Coy Member Herbert Fry Member Paul Dunn 1 st Alternate Cathy Martin 2nd Alternate constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:35 p.m. INVOCATION Commissioner Chris Coy delivered the Invocation. 09/16/97 ITEM 1. PUBLIC HEARING. CONDITIONAL USE APPLICATION CU97-44. SIGN- LITE CORPORATION Mayor Tate declared the public hearing open. Development Services Director H. T. Hardy reported Conditional Use Application CU97-44 had been filed by Sign-Lite Corporation requesting a waiver to specific requirements of Section 47E.2 pursuant to Section 47F of Ordinance No. 82-73, as amended, and requesting a conditional use permit to amend a site plan approved by Ordinance No. 93-21 relative to signage for Tia's Tex-Mex Restaurant. The subject property is located at 600 State Highway 114 West and is zoned "HC" Highway Commercial District Regulations for a planned commercial center with the possession, storage, retail sale and on-premise consumption of alcoholic beverages (beer, wine and mixed beverages) in conjunction with the operation of restaurants. Mr. Hardy advised the request reduces the sign height from � 40 feet to 30 feet, 8 inches and replaces the face of the existing sign with a new sign face measuring 197.647 square feet. Ms. Pam Altic, representing Sign-Lite Corporation, was available for questions regarding the application. There were no questions from the City Council or the Planning & Zoning Commission. . Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Coy, seconded by Commissioner Martinez, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Freed, Balvin, Martinez, Newby, Coy & Fry Nays: None � Council Member Pittman, seconded by Council Member Stewart, offered a motion to close . the public hearing. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None ITEM 2. PUBLIC HEARING. CONDITIONAL USE APPLICATION CU97-45. CLUB CONCEPTS I. LTD. Development Services Director Hardy reported Conditional Use Application CU97-45 had been filed by Club Concepts I, Ltd. requesting a waiver to specific requirements of Section 47E.2 pursuant to Section 47F of Ordinance No. 82-73, as amended, and requesting a conditional use permit to allow the possession, storage, retail sale, and on-premise 2 09/16/97 consumption of alcoholic beverages (beer, wine and mixed beverages) in conjunction with the Dallas/Fort Worth International Airport, specifically the "Admiral's Club." The subject property is located at 1000 International Parkway, Terminal 3E, Third Level, Columns 59- 80 and is zoned "GU" Governmental Use District. Mr. Howard Shofinrell, representing the applicant, was available for questions regarding the . application. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Balvin, seconded by Commissioner Fry, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Freed, Balvin, Martinez, Newby, Coy & Fry Nays: None Council Member Wilbanks, seconded by Council Member Johnson, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None ITEM 3. PUBLIC HEARING. CONDITIONAL USE APPLICATION CU97-46. INSTEP. INC. Mayor Tate declared the public hearing open. Development Services Director Hardy reported Conditional Use Application CU97-46 had been filed by Instep, Inc. on behalf of Aardvark Boat requesting a waiver to specific requirements of Section 47E.2 pursuant to Section 47F of Ordinance No. 82-73, as amended, and requesting a conditional use permit to amend a site plan approved by Ordinance No. 97-12 to reconfigure building locations, increase building square footage and extension of the masonry wall. The subject property is located at 601 East Northwest Highway and is zoned "CC" Community Commercial District Regulations. Mr. Hardy stated the applicant had submitted a request to withdraw the application. Commissioner Freed, seconded by Commissioner Newby, offered a motion to approve the � withdrawal request of the applicant. The motion prevailed by the following vote: Ayes: Oliver, Freed, Balvin, Martinez, Newby, Coy & Fry � Nays: None 3 09/16/97 Council Member Stewart, seconded by Council Member Spencer, offered a motion to approve the withdrawal request of the applicant. The motion prevailed by the following vote: . Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None item 4. PUBLIC HEARING. SPECIAL USE APPLICATION SU97-08. FELLOWSHIP OF LAS COLINAS FINAL PLAT. LOT 1 R. BLOCK 1. FELLOWSHIP OF LAS COLINAS ' ADDITION. REPLAT OF THE LAS COLINAS ADDITION Mayor Tate declared the public hearing open. Development Services Director Hardy reported that Fellowship of Las Colinas had filed Special Use Application SU97-08 and application for the final plat of Lot 1 R, Block 1, Fellowship of Las Colinas Addition being a replat of the Las Colinas Addition. The property is being replatted to add more acreage to the existing lot. The special use application requests a waiver to specific requirements of Section 47E.2 pursuant to Section 47F of Ordinance No. 82-73, as amended, and requests a special use permit to amend a site plan _ approved by Ordinance No. 96-103 to allow construction of an 87,300 square foot Phase II Children's Education Building and increase the number of auditorium fixed seating from � 2,837 to 4,092. The subject property is located at 2450 State Highway 121 North and is ' zoned "CC" Community Commercial District Regulations and "PID" Planned Industrial Development District. Mr. John Paul DeFrank, representing the applicant, was available for questions regarding the applications. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the applications. No one wished to speak. City Secretary Huff reported City Council and Planning & Zoning Commission : had been copied on the one letter of support. Commissioner Newby, seconded by Commissioner Coy, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Freed, Balvin, Newby, Martinez, Coy & Fry Nays: None � Mayor Pro Tem Ware, seconded by Council Member Johnson, offered a motion to close the public hearing. The motion prevailed by the following vote: 4 09/16/97 ° Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None ITEM 5. PUBLIC HEARING. FINAL PLAT. LOT 1 R. BLOCK 10 STARR ADDITION. REPLAT OF LOTS 1 AND 2. BLOCK 10 AND LOT 2. BLOCK 9. STARR ADDITION Mayor Tate declared the public hearing open. Senior Civil Engineer Scott Dyer reported an application had been filed by Grapevine Village #1, LLP for the final plat Lot 1 R, Block 10, Starr Addition being a replat of Lots 1 and 2, Block 10 and Lot 2, Block 9 of the Starr Addition. The subject property is located on the north side of Northwest Highway, west of Barton Street. Mr. Dyer advised the applicant had requested the public hearing be continued to the October 21, 1997 meeting . due to the concept plan not being properly submitted. Commissioner Fry, seconded by Commissioner Martinez, offered a motion to continue the public hearing to the October 21, 1997 meeting. The motion prevailed by the following vote: Ayes: Oliver, Freed, Balvin, Martinez, Newby, Coy & Fry Nays: None Council Member Spencer, seconded by Mayor Pro Tem Ware, offered a motion to continue the public hearing to the October 21, 1997 meeting. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None RECESS AND RECONVENE � Mayor Tate announced the Planning & Zoning Commission would recess to Conference Room #204 to consider published business. The City Council remained in session in the Council Chambers to consider published business. 5 09/16/97 ITEM 6. PUBLIC HEARING. PROPOSED STORM DRAINAGE UTILITY_SYSTEM ITEM 7. PUBLIC HEARING. PROPOSED FEE STRUCTURE. STORM DRAINAGE UTILITY SYSTEM Mayor Tate declared the public hearings open for Items 6 and 7. Public Works Director Hodge reviewed the proposed Storm Drainage Utility System and the proposed fee structure to be imposed under a Storm Drainage Utility System. He stated the development of the utility is authorized by State Statute to provide funding for drainage related capital improvements projects, sta�ng of drainage maintenance crews, and equipping in-house drainage maintenance and drainage capital improvements crews. The establishment of the utility will provide a funding source which will enable the City to address drainage issues and will be imposed upon property owners throughout the City in direct relationship with the impact that each developed tract has upon the City wide � drainage systems. He noted that the fee can be imposed only upon developed property served by City water, wastewater or solid waste and will be billed through the City's existing : Utility Billing system. The funds collected will be available for drainage projects only. Mr. Stan Laster, Assistant Director of Public Works, Engineering, stated the schedule of charges is based on methodology that is nondiscriminatory, reasonable and equitable. The properties are established as a class unless individual calculation is believed to be .: necessary. He noted the source of the land area data is the Tarrant Appraisal District (TAD) and the stormwater runoff factors are based on engineering quantifications. The fee for all properties is computed using the same formula, which places all properties on the basis of a single-family living unit equivalent. He noted the fee for single-family residential, condominium and townhome classifications is $4.00 per month per utility customer and the highest fee for commercial properties is $27.20 per acre per month based on the land area of the property as shown on the TAD records. There will not be any fees for undeveloped property. Mayor Tate invited guests present to comment regarding the proposed Storm Drainage Utility System and proposed fee structure. Ms. Glenda Fisher, property owner on Peach Street, expressed support for the program that will address the various drainage issues in the Peach Street vicinity and other areas within the City. Mr. Jack Rose, 2922 Creekwood, representing the Creekwood East Homeowners ' Association, expressed their support of the program. Mr. Marvin Balvin, 3531 Barberry Road, as both a citizen and a business owner, expressed his support for the proposed Storm Drainage Utility System and that the proposed fees will be a shared expense with businesses and residents. . 6 09/16/97 Brief comment was made that the only exemptions allowed were to the United States Corps of Engineer property. Council Member Spencer, seconded by Council Member Pittman, offered a motion to close the public hearing. The motion prevailed by the following vote: � Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None ITEM 8. ORDINANCE. ESTABLISH STORM DRAINAGE UTILITY SYSTEM AND FEE STRUCTURE Public Works Director Hodge requested approval of an ordinance establishing a Storm Drainage Utility System (SDUS) and fee structure within the City of Grapevine. The establishment of the SDUS will provide funding for drainage related capital improvements projects and staffing of drainage maintenance crews. City Council discussion continued relative to hardship provisions that could be incorporated into the proposed ordinance. City Attorney John F. Boyle, Jr. stated that the State statue sets out specific areas that the City has discretion to allow for exemptions, i.e. State, City, county, school, churches. He noted there was no statutory authority to provide for over 65 years of age exemption. Mr. Boyle stated that it had always been his opinion that on any rate type ordinance, the City Council had the ability to incorporate hardship provisions. He stated Staff could be instructed to incorporate provisions that would be acceptable to the � City Attorney that allow for application for hardship exemptions. Council could also require that the City Administration report regularly exactly what the basis for hardship has been and then instruct Administration to be more, or less, stringent. During discussion that churches be allowed an exemption, Council Member Spencer noted that she could not support exempting churches as everyone that contributes to the churches are not Grapevine residents. She commented the fees should be consistent with all developed properties, not the use of the property. Council Member Pittman, seconded by Mayor Pro Tem Ware, offered a motion to adopt the ordinance establishing the Storm Drainage Utility System and the fee structure with the addition to provide for exemptions for all churches and provide for hardship cases under the direction of the City Manager and the Utility Committee. The motion prevailed by the following vote: Ayes: Tate, Ware, Wilbanks, Pittman, Johnson & Stewart Nays: Spencer 7 09/16/97 ORDINANCE NO. 97-101 E AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, CREATING A MUNICIPAL STORMWATER DRAINAGE UTILITY � SYSTEM (SDUS); PROVIDING FOR STATUTORY REQUIREMENTS TO SATISFY THE IMPLEMENTATION STEPS NECESSARY TO ESTABLISH SUCH SDUS; APPROVING A SCHEDULE OF FEES AND CHARGES; ESTABLISHING AN EFFECTIVE DATE; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; PROVIDING A SEVERABILITY CLAUSE AND DECLARING AN EMERGENCY The following items were discussed after Item 37. ITEM 9. ORDINANCE. AMEND CHAPTER 16 PARKS & RECREATION, GRAPEVINE MUNICIPAL GOLF COURSE FEES , � Administrative Services Director Bill Gaither recommended approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 16 Parks and Recreation relative to increasing the Grapevine Municipal Golf Course fees to help defray the costs for upcoming service enhancements, help maintain adequate fund balances and the upcoming golf course expansion and renovation. The proposal includes the following increases: $4.00 over the current weekend green fee, $3.00 in the current weekday fee, $2.00 for the weekend twilight fee and $1.00 for the weekday finrilight fee. The proposed increases would generate approximately $108,800.00 in additional revenues, assuming 69,000 rounds of golf annually. The proposed rate increases would become effective January 1, 1998, after approval by the Corps of Engineers. Council Member Stewart, seconded by Council Member Johnson, offered a motion to adopt the ordinance. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None ORDINANCE NO. 97-102 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE 8 09/16/97 CODE OF ORDINANCES CHAPTER 16, PARKS AND RECREATION, SECTION 16-32(A) RELATIVE TO GRAPEVINE MUNICIPAL GOLF COURSE FEES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF FIVE HUNDRED DOLLARS ($500.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 10. ENGINEERING DESIGN SERVICES CONTRACT. REALIGNMENT OF IRA E. WOODS AVENUE (STATE HIGHWAY 26) AT MUSTANG DRIVE Public Works Director Hodge recommended approval of an engineering design services contract for the Realignment of Ira E. Woods Avenue (State Highway 26) at Mustang Drive Intersection to Transystems Corporation Consultants in the amount of $45,530.00 and authorization for Staff to execute said contract. He stated that over the past year, Staff has , worked with TxDOT, DART, City of Southlake, TranSystems Corporation, affected property owners and various oil companies, who utilize the fuel farm facilities located off Ira E. Woods Avenue immediately west of the DART railroad, to address the concerns of multiple access points to Ira E. Woods Avenue. Currently, there are four separate crossings over the DART railroad for access to the oil company facilities. The oil companies have agreed to fund the design of the realignment of the Mustang Drive/Ira E. Woods Avenue intersection and the new controlled access crossing to Mustang Court and to relocate their driveways to access off Mustang Court. The construction of the improvements will be paid by TxDOT funds programmed for Ira E. Woods Avenue (State Highway 26) improvements. Additional funding will be provided by the City of Southlake for public improvements located to the west of the railroad tracks. The oil companies will be responsible for the construction of their private drives. Mr. Hodge reported the roadway design is to be completed by February, 1998, with award of the project in August/September, 1998. � Mr. Hodge expressed his appreciation to the oil companies and DART for working with City Staff to alleviate the shared safety concerns of the City Council as well as many outside entities in the traffic flow of Ira E. Woods Avenue at Mustang Drive. On behalf of the City Council, Mayor Tate congratulated City Staff for their accomplishments in working with the various entities involved to improve traffic safety along Ira E. Woods Avenue (State Highway 26). Council Member Johnson, seconded by Mayor Pro Tem Ware, offered a motion to approve the award of the design services contract. The motion prevailed by the following vote: 9 09/16/97 Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None CONSENT AGENDA The next order of business for the City Council was to consider the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who : wished to remove an item from the consent agenda for full discussion. There were none. Item 11. Ordinance. Amend Chapter 25 Utilities and Services. Article III Solid Waste and Disposal Public Works Director recommended approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 25 Utilities and Services,Article III, Solid Waste and Disposal to adjust commercial and residential solid waste collection rates that will be effective October 1, 1997. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve r as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None ORDINANCE NO. 97-103 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE OF ORDINANCES, CHAPTER 25 UTILITIES AND SERVICES, ARTICLE III SOLID WASTE DISPOSAL, ' SECTION 25-97 SERVICE RATES--SCHEDULES; � PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 12. Ordinance. Amend Chapter 18 Personnel. Texas Municipal Retirement System Administrative Services Director recommended approval of an ordinance amending the � Grapevine Code of Ordinances, Chapter 18 Personnel relative to the Texas Municipal Retirement System to increase the employee deposit rate from 6% to 7% and a provision to allow for 20 year/any age retirement eligibility for employees. 10 09/16/97 Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None ORDINANCE NO. 97-104 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING CHAPTER 18 PERSONNEL, ARTICLE II, DIVISION 2, TEXAS MUNICIPAL RETIREMENT SYSTEM; AUTHORIZING AND ALLOWING, UNDER THE ACT GOVERNING THE TEXAS MUNICIPAL RETIREMENT SYSTEM, "UPDATED SERVICE CREDITS" IN SAID SYSTEM ON AN ANNUAL BASIS FOR SERVICE PERFORMED BY QUALIFYING MEMBERS OF SUCH SYSTEM WHO AT THE EFFECTIVE DATE OF THE ALLOWANCE ARE IN THE EMPLOYMENT OF THE CITY OF GRAPEVINE; PROVIDING FOR INCREASED PRIOR AND CURRENT SERVICE ANNUITIES FOR RETIREES AND BENEFICIARIES OF DECEASED RETIREES OF THE CITY; TO INCREASE THE RATE OF DEPOSITS TO THE TEXAS MUNICIPAL RETIREMENT SYSTEM � BY THE EMPLOYEES OF THE CITY; AFFECTING PARTICIPATION OF CITY EMPLOYEES IN THE TEXAS MUNICIPAL RETIREMENT SYSTEM GRANTING THE ADDITIONAL RIGHTS AUTHORIZED BY SECTION 854.202(g) OF TITLE 8, TEXAS GOVERNMENT CODE,AS AMENDED; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY; AND PROVIDING AN EFFECTIVE DATE Item 13. Renew Interlocal Agreement. Metroport Teen Court Pro.qram Administrative Services Director recommended a one year renewal of an Interlocal Agreement with the cities of Colleyville, Southlake and Trophy Club and Carroll and Grapevine/Colleyville Independent School Districts for the Metroport Teen Court Program. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: 11 09/16/97 Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart � Nays: None Item 14. Ordinance. Amend Chapter 23 Traffic. Stop Intersections ; Public Works Director recommended approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic relative to Stop Intersections in the Grapevine Mills Addition. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None ORDINANCE NO. 97-105 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE OF ORDINANCES BYAMENDING CHAPTER 23 TRAFFIC, SECTION 23-30 RELATIVE TO STOP INTERSECTIONS; REPEALING CONFLICTING ORDINANCES; PROVIDING A � PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE ' DATE Item 15. Ordinance. Amend Chapter 23 Traffic. No Parking Zones Public Works Director recommended approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Tra�c Relative to No Parking Zones in the vicinity of Grapevine Mills MaIL Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None 12 09/16/97 ORDINANCE NO. 97-106 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDWG THE GRAPEVINE CODE OF ORDINANCES BYAMENDING CHAPTER 23 TRAFFIC, SECTION 23-30 RELATIVE TO STOP INTERSECTIONS; REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITfED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE � DATE Item 16. Change Order No. 2. Grapevine Mills Off-Site Traffic Sianalization Project Public Works Director recommended approval of Change Order No. 2 to the Grapevine Mills Off-Site Traffic Signalization Project in the amount of$137,334.25 and authorization for Staff to execute said change order. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Item 17. Change Order No. 5. Grapevine Mills Utilities Contract Public Works Director recommended approval of Change Order No. 5 to the Grapevine � Mills Utilities Contract in the amount of$350,000.00 and authorization for Staff to execute said change order. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None 13 09/16/97 Item 18. Renew Contract. Bid 96-651 Fire Uniforms Fire Chief recommended approval of the renewal of the second year of the contract for Bid 96-651 Fire Uniforms to R & R Uniforms. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Item 19. Award Bid 7055 Telescopic Boom Excavator Public Works Director recommended award of Bid 7055 Telescopic Boom Excavator to the � lowest and best bidder meeting specifications, A. I. S. Continental, in the amount of ' $160,105.00. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Item 20. Award Contract. Bid 7048 Concrete Construction . Public Works Director recommended award of the annual contract for Bid 7048 Concrete Construction to lowest and best bidders meeting specifications: E. R. Aslin as primary vendor and Randall & Blake as secondary vendor. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: � Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Item 21. Award Bid 7054 Dump Trucks Public Works Director recommended award of Bid 7054 Dump Trucks to the lowest and best bidder meeting specifications, Fort Worth Freightliner, for three dump trucks in the amount of$216,051.00. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve 14 09/16/97 as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Item 22. Award Bid 7056 Pickup Truck Public Works Director recommended award of Bid 7056 Pickup Truck to the lowest and best bidder meeting specifications, Payton Wright Ford, in the amount of$20,387.00 for one 7,700 GVWR pickup truck. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote:. Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Item 23. Resolution. Purchase One Rubber Tire Loader. One Backhoe Loader Public Works Director recommended approval of a resolution authorizing purchase of one rubber tire loader in the amount of$96,481.33 and one backhoe loader in the amount of $54,980.65 through the Houston-Galveston Area Council Contract. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None RESOLUTION NO. 97-45 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING THE CITY MANAGER TO ENTER INTO AN INTERLOCAL AGREEMENT WITH THE HOUSTON-GALVESTON AREA COUNCIL FOR THE PURCHASE OF ONE RUBBER TIRE LOADER AND ONE BACKHOE LOADER FOR THE PUBLIC WORKS DEPARTMENT; AUTHORIZING CITY MANAGER TO EXECUTE SAID AGREEMENT AND PROVIDING AN EFFECTIVE DATE 15 09/16/97 Item 24. Renew Contract. Bid 96-669R Tree Maintenance Parks & Recreation Director recommended renewal of the second year of the contract for Bid 96-669R Tree Maintenance to the lowest and best bidders meeting specifications as follows: Asplund Tree Expert for Items 4 and 6, and Rimrock Enterprises for Items 1, 2, 3 and 5. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Item 25. Resolution. Award Sole-Source Contract. Schlumberger Industries. Inc.. Water Meter Readin�Software and Hardware Staff recommended approval of a resolution awarding a sole-source contract to Schlumberger Industries, Inc. for upgrade of water meter reading software and hardware in the amount of$26,960.00. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart � Nays: None RESOLUTION NO. 97-46 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS MAKING FINDINGS OF CERTAIN FACTS RELATIVE TO THE PURCHASE OF THE UPGRADE SCHLUMBERGER WATER METER READING SOFTWARE AND HARDWARE; DETERMINING THAT THE ITEM IS AVAILABLE FROM ONLY ONE SOURCE; DETERMINING THAT THE PURCHASE OF THE UPGRADE SCHLUMBERGER WATER METER READING SOFTWARE AND HARDWARE IS NECESSARY TO PRESERVE AND PROTECT THE PUBLIC HEALTH AND SAFETY OF THE CITY'S RESIDENTS; � AUTHORIZING PURCHASE FROM SCHLUMBERGER INDUSTRIES, INC., IN THE AMOUNT OF $26,960.00 . AND PROVIDING AN EFFECTIVE DATE 16 09/16/97 Item 26. Change Order No. 1. 1997 Golf Course Cart Trail Rehabilitation Project Brock Pavina Public Works Director recommended approval of Change Order No. 1 to the 1997 Golf Course Cart Trail Rehabilitation Project to Brock Paving in the amount of $7,947.00 to address an increase in quantities during construction. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Item 27. Resolution. Purchase 1998 E-One Fire Pumper Fire Chief recommended approval of a resolution authorizing the purchase of one 1998 E- One Fire Pumper in the amount of $235,883.00 through the Houston-Galveston Area Council contract. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None RESOLUTION NO. 97-47 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING THE CITY MANAGER TO ENTER INTO AN INTERLOCAL AGREEMENT WITH THE HOUSTON-GALVESTON AREA COUNCIL FOR THE PURCHASE OF ONE 1998 E-ONE FIRE PUMPER FOR THE FIRE DEPARTMENT; AUTHORIZING THE CITY MANAGER TO EXECUTE SAID AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 28. Authorize Payment. Sidewalk Judae Convention & Visitors Bureau Director recommended approval of payment to Sculptor Placement Limited in the amount of$70,000.00 for J. Stewart Johnson's Sidewalk Judge. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve 17 � 09/16/97 as recommended prevailed by the following vote: � Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Item 29. Consideration of Minutes City Secretary recommended approval of the minutes of the September 2, 1997 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart . Nays: None The following items were discussed after Item 8. ITEM 30. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU97-44. SIGN-LITE CORPORATION Development Services Director Hardy reported the Planning & Zoning Commission voted 7-0 for approval of Conditional Use Application CU97-44 filed by Sign-Lite Corporation ' granting a waiver to specific requirements of Section 47E.2 pursuant to Section 47F of Ordinance No. 82-73, as amended, and granting a conditional use permit to amend a site plan approved by Ordinance No. 93-21 relative to signage for Tia's Tex-Mex located at 600 State Highway 114 West. Council Member Wilbanks, seconded by Council Member Stewart, offered a motion to accept the Commission's recommendation and approve the ordinance granting the waiver and the conditional use permit. The motion prevailed by the following vote: � Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart ' Nays: None ORDINANCE NO. 97-107 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY: (1) GRANTING A 18 09/16/97 ' WAIVER TO SPECIFIC REQUIREMENTS OF SECTION 47E.2 PURSUANT TO SECTION 47F OF ORDINANCE NO. 82-73; (2) GRANTING CONDITIONAL USE PERMIT CU97-44 FOR AN AMENDMENT TO THE SITE PLAN APPROVED BY ORDINANCE NO. 93-21 RELATIVE TO SIGNAGE IN A DISTRICT ZONED "HC" HIGHWAY COMMERCIAL DISTRICT REGULATIONS WITH A CONDITIONAL USE FOR A "PCC" PLANNED COMMERCIAL CENTER TO ALLOW THE POSSESSION, STORAGE, RETAIL SALE AND ON-PREMISE CONSUMPTION OF ALCOHOLIC BEVERAGES (BEER, WINE AND MIXED BEVERAGES) IN CONJUNCTION WITH THE OPERATION OF A RESTAURANT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. � 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS � CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 31. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU97-45. CLUB CONCEPTS I. LTD. Development Services Director reported the Planning &Zoning Commission voted 7-0 for approval of Conditional Use Application CU97-45 filed by Club Concepts I, Ltd. granting a waiver to specific requirements of Section 47E.2 pursuant to Section 47F of Ordinance No. 82-73, as amended, and granting a conditional use permit to allow the possession, storage, retail sale, and on-premise consumption of alcoholic beverages (beer, wine and mixed beverages) in conjunction with the Dallas/Fort Worth International Airport on property located at 1000 International Parkway, Terminal 3E, Third Level, Columns 59-80. 19 09/16/97 Council Member Johnson, seconded by Council Member Pittman, offered a motion to accept the Commission's recommendation and approve the ordinance granting the waiver and the conditional use permit. The motion prevailed by the following vote: Ayes : Tate, Ware, Wilbanks, Pittman, Johnson & Stewart Nays : None � Abstain: Spencer : ORDINANCE NO. 97-108 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY: (1) GRANTING A WAIVER TO SPECIFIC REQUIREMENTS OF SECTION 47E.2 PURSUANT TO SECTION 47F OF ORDINANCE NO. 82-73; (2) GRANTING CONDITIONAL USE PERMIT CU97-45 TO ALLOW THE POSSESSION, STORAGE, RETAIL SALE AND , ON-PREMISE CONSUMPTION OF ALCOHOLIC BEVERAGES (BEER, WINE AND MIXED BEVERAGES) IN CONJUNCTION WITH THE OPERATION OF A RESTAURANT AT DALLAS/FORT WORTH INTERNATIONAL AIRPORT, IN A DISTRICT ZONED "GU" GOVERNMENTAL USE DISTRICT REGULATIONS ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE 20 09/16/97 ITEM 32. PLANNING & ZONING COMMISSION RECOMMENDATION GONDITIONAL USE APPLICATION CU97-46. INSTEP. INC. There was no action taken on this item as it was withdrawn during the public hearing portion of the meeting. ITEM 33. PLANNING & ZONING COMMISSION RECOMMENDATION SPECIAL USE APPLICATION SU97-08. FELLOWSHIP OF LAS COLINAS Development Services Director reported the Planning &Zoning Commission voted 7-0 for approval of Special Use Application SU97-08 filed by the Fellowship of Las Colinas granting a waiver to specific requirements of Section 47E.2 pursuant to Section 47F of . Ordinance No. 82-73, as amended, and granting a special use permit to amend a site plan approved by Ordinance No. 96-103 to allow construction of Phase II Children's Education Building and to increase the number of auditorium fixed seating. The property is located at 2450 State Highway 121 North. Council Member Stewart, seconded by Mayor Pro Tem Ware, offered a motion to accept the Commission's recommendation and approve the ordinance granting the waiver and the special use permit. The motion prevailed by the following vote: Ayes: Tate, Ware, Wilbanks, Pittman, Johnson & Stewart Nays: None Abstain: Spencer ORDINANCE NO. 97-109 AN ORDINANCE ISSUING A SPECIAL USE PERMIT IN ACCORDANCE WITH SECTION 49 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, � TEXAS SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY: (1) GRANTING A WAIVER TO SPECIFIC REQUIREMENTS OF SECTION 47E.2 PURSUANT TO SECTION 47F OF ORDINANCE NO. 82-73; (2) GRANTING SPECIAL USE PERMIT SU97-08 TO AMEND THE APPROVED SITE PLAN OF ORDINANCE NO. 96-103 TO ALLOW CONSTRUCTION OF AN 87,300 SQUARE FOOT BUILDING AND INCREASE THE AMOUNT OF AUDITORIUM SEATING IN A DISTRICT ZONED "CC" COMMUNITY COMMERCIAL DISTRICT REGULATIONS UNDER CITY OF GRAPEVINE 21 � 09/16/97 ORDINANCE NO. 82-73 ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS SPECIAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN : EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 34. PLANNING & ZONING COMMISSION RECOMMENDATION �.. FINAL PLAT. LOT 1 R. BLOCK 1. FELLOWSHIP OF LAS COLINAS ADDITION Development Services Director reported the Planning & Zoning Commission voted 7-0 to approve the Statement of Findings and the final plat of Lot 1 R, Block 1, Fellowship of Las Colinas Addition being a replat of the Las Colinas Addition. The property is located on the east side of State Highway 121 north of Bass Pro Boulevard and is being replatted to add more area to the existing lot. Council Member Johnson, seconded by Council Member Wilbanks, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the final plat of Lot 1 R, Block 1, Fellowship of Las Colinas. The motion prevailed by the following vote: Ayes: Tate, Ware, Wilbanks, Pittman, Johnson & Stewart Nays: None Abstain: Spencer ITEM 35. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT. LOT 1 R. BLOCK 10. STARR ADDITION There was no action taken on this item as the public hearing was tabled to the October 21, 1997 meeting. 22 09/16/97 ITEM 36 PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT. HIGH POINT FARMS ADDITION Development Services Director reported the Planning & Zoning Commission voted 7-0 to approve the Statement of Findings and the final plat of High Point Farms Addition located north of Hall-Johnson Road at Roberts Road. The 16.217 acre property is being platted for development of a 31 lot residential subdivision. Council Member Pittman, seconded by Mayor Pro Tem Ware, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the final plat of High Point Farms Addition. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None ITEM 37. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT. D/FWTRADE CENTER. TRADE CENTER DRIVE RIGHT-OF- WAY . Development Services Director stated the Planning & Zoning Commission voted 7-0 to approve the Statement of Findings and the final plat of the D/FW Trade Center, Trade Center Drive Right-of-Way. The 1.252 acre property is located between Patriot Drive and Freeport Parkway and is being platted for the right-of-way dedication of Trade Center Drive. Council Member Spencer, seconded by Council Member Johnson, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the final plat of D/FW Trade Center, Trade Center Drive Right-of-Way. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None MISCELLANEOUS REPORTS AND/OR DISCUSSION ITEM 38. 1997 GRAPEFEST Convention & Visitors Bureau Director P. W. McCallum reported the 11th Annual GrapeFest was very successful and received State and National 23 09/16/97 press coverage. He noted 23 wineries participated in the event with approximately 116,800 people attending the three day festival manned by approximately 1,100 volunteers. An estimated $26,000.00 was raised at the Vintner's Auction and over $61,000.00 was paid out to nine local community/civic organizations. He stated the final figures were not available regarding the total amount raised by the event. ADJOURNMENT Council Member Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the meeting at 8:45 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the �th day of October , 1997. � APPROVED: William D. Tate Mayor ATTEST: Linda Huff City Secretary 24