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Home My WebLink AboutItem 18 - Cirque ItaliaMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: BRUNO RUMBELOW, CITY MANAGER MEETING DATE: FEBRUARY 20, 2024 SUBJECT: TEMPORARY USE PERMIT — CIRQUE ITALIA RECOMMENDATION: City Council to consider a temporary use permit to allow Cirque Italia to operate on property located at Grapevine Mills Mall, 3000 Grapevine Mills Parkway and platted as Block 1, Lot 1R3, Grapevine Mills Addition, Phase 1 from March 21 - March 24, 2024. FUNDING SOURCE: None. BACKGROUND: The applicant, Cirque Italia, is requesting a temporary use permit to allow a circus to operate from March 21-24, 2024, with setup beginning March 18. Cirque Italia was previously approved for a temporary use permit in 2018. CIRQUE ITALIA o2,oe,aoz, Information for Event To whom it may concern, Cirque Italia is coming to Grapevine, TX @ Grapevine Mills Mall Event Dates: Mar list - Mar 24, 2024 The expected number of attendees is approx. 300 per show. Set up will be Mar 18 - Mar 21, 2024, Sam - lopm Teardown will be Mar 24 - Mar 25, 2024, until all equipment is packed up and put away and the location / venue is cleaned up and left in its original form. Cirque Entertainment, LLC is the only vendor at the event, we have 2 trailers (Cirque Italia trailer #1 & Cirque Italia trailer #2) where the refreshments are sold. (See Menu Attached) Cirque Italia is hosted by Cirque Entertainment, LLC / Manuel Rebecchi No outside music or speakers, all music and sound are kept inside the Tent under 7o decibels. We set up 2 Tents for the event Cirque Italia on the mall parking Lot. Tent #i - Entrance Tent 42 X lioft - Tent #2 - Main Tent iioft Round. CIRQUE ITALIA - Concessions Menu We sell mostly pre - packed items. Popcorn Cotton Candy Hot Dogs Nachos w/ Cheese Bottled Water Bottled Sodas Slushes Lemonade All bought at Sam's, Wal-Mart, Costco, BJ's, Gold Medal & Local grocery Stores. V , Temporary Use Application City of Grapevine Type' I] Temporary Use and Public Entertainment (No CIO required) Q Temporary Use (C/O required) TEMPORARY USE APPLICATION HAS BEEN UPDATED AS OF SEPTEMBER 26, 2023 SEC 1S9_ The application for the permit shall be filed not less than thirty (30) days before the first performance and shall contain the following information Any event application submitted less than the aforementioned time frame is subbed to denial Please submit a detailed explanation in a letter of your temporary use/public entertainment_ This should be attached to Me application as a letter in MS wad or PDT format Please include any deter is about the nature of the event including but net limited to • Expected number of attendees • Setup start time • Breakdown end time • A complete list of vendors including the business name, contact, phone number, address, and what they sell (items or food), d applicable • Items to be sold • Name of the company Wdingr hosting the event • All food truck owners and operators, etc • State if outside speakers will or will not be utilized (this includes amplified music live and/or W, master of ceremonies, etc) • State in your letter d you are providing food salesrsermce If the event is sponsored by a rimi organization, provide a copy of your non-profit tax exempt certification Submit an accurate site plan showing each of the following • Location of event • Tant locations and dimensions (For tents over 400 square feel, that have sides or will be open after dark - a detailed layout of the tent with the emergency lights, exit lights, exit doors and fixtures indicated shall be required_) • Emergency exits (along wth ingress and egress and fire exit plan) Trafic0ow ti outdoor speakers are to be used, mark the location of any and all speakers and the directions they face Show the location and the direction of sound (speakers shall face away from residential neighbahaods) Food trucks Parking areas Booths, exhibits, tables, etc Fencing Lighting Any appbcabon with a site plan missing any of The above gems is subject to denial Wdh each public entertamment permit, a liability, fire and comprehensive insurance policy shall be provided reflecting the City of Grapevine listed as an additional insured party for an adequate and reasonable amount of insurance as determined by the City Manager, in an amount not less than $300,000 00 per occurrence_ Please note, Me'products' minimum coverage is $2,000,000_ Submit a letter from the property owner, if separate from the applicant or event coordinator, expressing permission for Me event Submit an example of advertisement distributed for the event (this could be a social media post, brochure, email, fryer, etc) Submit the appropriate peimif(s) fear Me Tarrant County Health Department that is required for any food service and/or sales (mobile food permit)_ Food tacks will need to submit their sales tax ID numbers Include a copy of the sales tax ID number (for retail sales)_ Please note: u Any merchandise to be displayed or sold must be clearly related or incidental to the current Certificate of Occupancy, (and must be taken out by the Certificate of Occupancy holder) at the site Itinerant vendors shall not be permitted_ Include information on the event so that the sales, food or Public substantial is related to the business/property on which they am proposing to locate_ u Items for outside display within the festival area are to be approved by the City of Grapevne Festival Committee_ u A minimum four feel of clear sidewalk waft shall be maintained at all times and at no time shall acquired egress from the building be obstructed u Use of required parking areas for temporary outside display and sales shall not negatively impact the ability to provide adequate parking on the subject site nor shall it create a burden on surrounding properties or encourage packing within the fight of -way Apgoval for use of mgmred parlting areas shall be at the instruction of the Development Services Director a A temporary use shall not be permitted nearer than 250 feet to a residentially zoned distinct except for concrete during or batching plants which shall not be located closer than 1,001) feet to a developed residentially zoned district a Terms - a tent permit and dispections are required from both the Building Inspection Department (817- 410-3165) and Fire Department (817A10-0 00) The lent shall be installed by a registered contractor and a flame spread certificate shall be submitted a Fencing - Any fences that cross fire lanes shall be plastic construction fencing The fencing shall be such that it can be moved by one person in the event of an emergency Applicant Name" Phone Number" Cirque Italia / Qryue Entertainment, LLC / Manuel R4 9415393596 Applicant Address" shaped Mason 2903 ft St W Address Line 2 Cary State /Province I Region Bradenton Florida Postal Zip code Country 34205 United Slates Applicant and Property Owner Same" Yes No Property Owner Name" Phone Number Simon Property Group / Grapevine Mills 317202399 Email" Address" 3000 Grapevine Mills Pkwy Grapevine, TX 76051 Property Owner I-e ter* Upload 10 - Silver Unit - Grapevine, TX (Permission sion letter for Cirque Italia) pdf 10517M Please submit terminate the property owner fasteners M1om Ibe applcaM veveMrmrJrubr, eapreei�g perm¢swnbrthe evmr Event Information Address of temporary use or entertainment* "0 Grapevine Mills Povy Grapevine, TX 76051 summer property address Number of Temporary Use Permits Approved During Current Calendar Year None v Tempaaryw6de display ant sale of merchandise, and food servrx may be pamNed on one occasion n any quarlerda olendaryearba peso] not to eaeed 14 consenN.e days Event Start Dater Time* Event End Date Time* M1=4 M4=4 Or 00 00 100000 PM PM Event Narrative Letter* Upload 10-Silver Unit - Gapevme, TX (Narrative -Information Leger) puff 44601 KB pdmled e.panabon Site Plan* Upload 10-Silver Unit- Gapevme, TX (Site Plan)_pdt 38596M Please submit an accurate site plan shaving all of the required information An example of the advertisement distributed for the event Upload Abilene, TX 2024 English press release Silver Unit dacx 51 5KB Silver Show Digital Coupon - Abilene TX 1p9 1 82MB rink, modern, fiyx, email, one Liability Insurance attachment* Upload 10 - Silver Unit - Gapevme, TX (COI for Evens) pdf 580 MIKE With mans Wbin enterminm ent passed, a ladlrty, fire ant rcmprdrererve nsuranre pdicy shall be posited reflecting the City of Grapevme listed as an additional insured padY for an anagram and reasonable amount M ieumrcx an determmed by the Gty Manager, in an amaund net less Nan Nree hundred thousand deism (W0,O00 00) per occuneri %ease may the "products' minimum mvaage atvo million dollars ($2,000,CW) Non -Profit Tax Exempt Certification Upload If applicable Will there be food service andfor sales at this event? a 40 Yes 0 No Total Number of off-street Total expected Number of Number of outdoor Total number of or highway parking number of people restrooms speakers *P) people participating] spaces* attending* available* working the event* 0 300 10 0 Tarrant County Public Health Department Temporary Food Establishment An appropriate permit from the Health Department shall be required for any food service and/or sales. Tarrant County Public Health Department Temporary Food Establishment Permit Application Completed Temporary Food! Establishment Applications should be sent to Tarrant County Public Health Deparhnenl Environmental Health Promotion 1101 S_ Main Sheet, Rowe 2300 Fort Worth, Texas 76104 Phone (817)321AMO Fax_(81])321AM1 Applicant Signature Signature Applicant Name* Oahe Signed* Manuel Rebecchi 2 024 Grapevine Mills 45 (25A53) Shopping wall 1 Overview Reviews About 9 O r< - NOTES Both tents hose NO SXIOKNG signs and Fire Large rr extinguishers throughout tents and at all eats Dut Plus a h signs - light up at in era exit wvtth the venerator on as backup light in case of an emergenc}No fire performances along uith VO PSTouclaucs in the show, NO A\'IALILLS' 0 Vain tent ts round - 110ft. Entrance tent is rectangular - 48ft. x 63 ft. (D Tan capac" is 998 seats Front tent ha, concess— - NO COOKING t ' TEYI I PRL-NLADL & BOLGIfi PROJCC_ ONLI" �. Anchoring tent is with stakes located all around,., I tent. • Parking is daected by staff that run the shot Parked in rows of ,O 1parallel) +� • Desrenated.ADA parkmg in the front area of parking closet to the tent with dens in the ground showing area I cJl rru' 61ap : Ir lively Skoop Or . F'uiidafExpiess ran rooe•s / �_ in t Kate padeOutlet'I . t nM°e cesw rrape eliciou / �ales0uuet store �.,,,syry st«e --,,..dd'�r''• TheNortht �acc BSSII Ira ThN Gr apevine Mi.is tl 25�3 door cbthng °puipmenFeMp ikaClearance 'tsney M TOY Store -Grapevine Sp«tewesr u«e a U ,,, Banana eputil FaC�101% fills E Iry 6 sl"a6ntsmre io°pin mats ch 8 Repair it pMne store RW dl Luetant-eMnct«e SuitM/arehW Mans bmirq store Cal Ross rasa }or'L s Atli CleMing et«e�+r"� *aVo. A I