HomeMy WebLinkAboutItem 12 - Utility BillingMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: FEBRUARY 20, 2024
SUBJECT: RENEWAL OF AN ANNUAL CONTRACT FOR UTILITY BILL PRINTING,
MAILING, AND OFFSET PRINTING SERVICES
RECOMMENDATION: City Council to consider the approval of the renewal of an annual contract
for utility bill printing, mailing, and offset printing services with DataProse,
Inc. for the Fiscal Services Department.
FUNDING SOURCE: Funds are available in the Utility Enterprise Fund for an annual estimated
amount of $95,000.
BACKGROUND: The purpose of this contract is to establish fixed annual pricing for printing
and mailing for the City's monthly customer utility bills.
Purchases will be made as required and in accordance with an interlocal
agreement with City of Plano, Texas as allowed by Texas Local
Government Code, Chapter 271 and Texas Government Code, Chapter
791.
Bids were taken by the City of Plano and a contract was awarded to
DataProse, Inc. on January 24, 2022. The Purchasing and Utility Billing
staff reviewed the contract for specification compliance and determined
that this contract would provide the best product, service, and pricing for
meeting the needs of the City. The contract was for an initial one-year
period with eight, one-year renewal options currently available.
Staff recommends approval.
RC/TM