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Home My WebLink AboutItem 06 - Award of Bid, Water Treatment Plant and Hilton LiftITEM 9 MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ROGER NELSON, CITY MANAGER MEETING DATE: DECEMBER 21, 2004 SUBJECT: AWARD OF BID - WATER TREATMENT PLANT AND HILTON LIFT STATION IMPROVEMENTS RECOMMENDATION: City Council to consider award of bid for improvements to the Water Treatment Plant and Hilton Lift Station to Cooper General Contractors in the amount of $2,382,000.00 and authorize the City Manager as Signatory. FUNDING SOURCE: Funds are available as follows: Funding Source Account Amount Award Percent 95 Utility Bonds 200 -48930 -534 -1 -000018 -WA $ 194,750.00 $ 194,750.00 6.64% 95 Utility Bonds 200 -48930 -534 -1 -000017 -WA $ 4,524.00 $ 4,524.00 0.15% 96 Utility Bonds 200 -48930 -534 -2 -000005 -WA $ 75,475.28 $ 75,475.28 2.57% 97 Utility Bonds 200 -48930 -534 -3 -000007 -WA $ 630.00 $ 630.00 0.02% 99 Utility Bonds 200 -48930 -534 -5 -000016 -WA $ 285,078.73 $ 285,078.73 9.72% 01 Utility Bonds 200 -48940 -534 -7 -000003 -SW $ 160,000.00 $ 160,000.00 5.45% 01 Utility Bonds 200 -48930 -534 -7 -000009 -WA $1,395,883.99 $1,395,883.99 47.57% 01 Utility Bonds 200 -48930 -534 -7 -000010 -WA $ 818,108.00 $ 265,658.00 27.88% TOTAL $2,934,450.00 $2,382,000.00 100.00% Budaet Engineering Construction ROW/MISC Contingency TOTAL BACKGROUND: Amount Award Percent $ 352,450.00 $ - 12.01% $2,382,000.00 $2,382,000.00 81.17% 0.00% $ 200,000.00 6.82% $2,934,450.00 $2,382,000.00 100.00% The Water Treatment Plant and Hilton Lift Station require enlarged facilities to keep up with demand created by growth in the Grapevine Utility System. Freese and Nichols Inc. recently completed a preliminary design report to verify the extent of the December 14, 2004 (11:22AM) improvements needed. The preliminary design report identified the following improvements as necessary: Ground Storage - The Grapevine Water Treatment Plant is currently rated at an eight million gallon per day treatment capacity. Treated water is stored in ground storage tanks to provide for peak water delivery during the day with a storage capacity of 2.4 million gallons. Growth in the Grapevine service area requires additional water to assist in meeting water demand peaks during the summer. The additional tank is 1.2 million gallons. 2. High Service Pumps — These pumps deliver water from the water treatment plant to the distribution system. Growth has necessitated the installation of additional pumps and motor control facilities to meet peak demands. 3. Baffling of Ground Storage Tanks — The Texas Commission of Environmental Quality (TCEQ) requires minimum contact times between treated drinking water and a disinfecting agent to ensure that all viruses and bacteria are killed. Grapevine utilizes chloramines as the disinfecting agent. Baffling of the ground storage tanks increases the contact time and helps ensure compliance with TCEQ rules. 4. Hilton Lift Station — The Hilton Lift Station conveys sewage from the northeast portion of Grapevine to the Grapevine wastewater treatment plant. Additional pumps are required to meet increased demand. A Request for bids was advertised in the Fort Worth Star Telegram on November 7 and 14 and opened on December 7th at 10:00 am. Eight bids were opened and Cooper General Contractors submitted the low bid in the amount of $2,382,000. The 7 other bids received were as follows: Greystar EIG, LP $2,398,115 Cajun Constructors, Inc. $2,425,000 Archer -Western Contractors $2,436,000 Red River Constructors, Inc. $2,495,400 Craig, Sheffield and Austin $2,542,500 Gracon Construction $2,600,000 LaMarc, Inc. $2,616,160 The Engineers' estimate of cost of construction was $2,900,000. Freese and Nichols Inc. conducted a verification of the competency of Cooper General Contractors and found it to be satisfactory. See attached letter. Staff recommends award of bid to Cooper General Contractors. IVIS/ms December 14, 2004 (4:36PM) Freese & Nichols, Inc. BID TABULATION Consulting Engineers 4055 International Pkwy. #200 Fort Worth, TX 76109 Paoe 1 of 2 G3enkCITY S1FG,RAPEVIN ,;; Cooper General Contractors Greystar EIG, LP CAJUN CONSTRUCTORS, INC. ARCHER -WESTERN CONTRACTORS f tinct. �6tgineatrroAt Ptdrttand HIIII0611JR, SIAII, imobvements 1225 E. Crosby Suite A-1 3411 Richmond Suite 700 P O Box 59367 2121 Avenue J, Suite 103 Bid Cla�.<;1"t107l2Uk4r�r`. , "� Carrollton, Texas 75006 Houston, Texas 77046 Dallas, Texas 75229 Arlington, Texas 76006 Prflject Na: 1Pv0422?'t # Quanti Unit Unit Cost Extended Amount Unit Cost Total Cost Unit Cost Total Cost Unit Cost Total Cost rich safety system as required by the Occupational fety and Health Administration and for the assumpi responsibility for said system, for the unit price bid 650 X 1.10 1 $715.0011 600 X 14.00 or tn. construction and opeTaalcompletion o 2 the improvements and modifications at the existing I I 1 Water Treatment Plant inclusive of all items required with i LS $225,000.00 $225.000.00 $254,000.00 $254,000.00 $175,000.00 $175,000.00 $230,000.00 $230,000.00 the exception of the specific Bid Items listed below for 3 the lump sum of7 1 LS $1,419,350.00 $1,419,350.00 $1,406,000.00 $1,406,000.00 $1,521,600.00 $1,521,600.00 $1,455,000.00 $1,455,000.00 rich safety system as required by the Occupational fety and Health Administration and for the assumpi responsibility for said system, for the unit price bid 650 X 1.10 1 $715.0011 600 X 14.00 Bid for the construction and operational completion o 2 the improvements and modifications at the existing I I Hilton Lift Station inclusive of all items required for the i LS $225,000.00 $225.000.00 $254,000.00 $254,000.00 $175,000.00 $175,000.00 $230,000.00 $230,000.00 Bid for the construction and operational completion�or 3 the new welded steel Ground Storage Tank complete and ready to be placed into service for the lump sum of: 1 LS $550,000.00 $550,000.00 $497,000.00 $497,000.00 $500,000.00 $500,000.00 $530,000.00 $530,000.00 'f Bid for the construction and operational completion for 4 the curtain baffles for GST No. 1, 2, 3, 4 and 5 complete 1 , and ready to be placed into service for the lump sum of LS $130,000.00 $130,000.00 $173,000.00 $173,000.00 $135,000.00 $135,000.00 $136,000.00 $136,000.00 or the constmction and operational completion for 5 thie removal and replacement of Transfer Pump No. 6 I inclusive of all items required for the lump sum of: 1 LS $30,000.00 $30,000.00 $43,000.00 $43,000.00 $50,000.00 $50,000.00 $40,000.00 $40,000M 6 Bid for the construction and completion of the concrete drains a flume for the unit price bid er Square and of: 400 SY $45.00 $18,000.00 $50.00 $20,000.00 $50.00 $20,000.00 $75.00 $30,D00.00 Bid for the demolition and replacement of the concrete 7 top of the two existin meter vaults for the lump sum of: 1 LS $ 9,000.00 1 $9,000.001. 4400 $4,400.00 $ 15,000.00_ _ _ $15,000.00 12000 $12,000.00 rich safety system as required by the Occupational fety and Health Administration and for the assumpi responsibility for said system, for the unit price bid 650 X 1.10 1 $715.0011 600 X 14.00 Freese & Nichols, Inc. Consulting Engineers 4055 International Pkwy. #200 Fort Worth, TX 76109 Pane 9 of 2 Client, CITY OF GRAPEVINE Project"Water Treatment Kim and HdWnl fl $#2t 7r irnprovsm Bid pate,,A 1O',fC2kif4 :; PmjeaiNox: 'GPU44220 t,.:? RED RIVER CONSTRUCTION, INC. 2804 Capital Street Wylie, Texas 75098 CRAIG, SHEFFIELD, AND AUSTIN 2650 Sams School Road Roanoke, Texas 76262 GRACON CONSTRUCION 4343 Lasater Road Mesquite, Texas 75181 LAMARC, INC. 622 W. Cedar Creek Pkwy Seven Points, Texas 75143 Unit Cost Total Cost Unit Cost I Total Cost Unit Cost I Total Cost Unit Cost I Total Cost Bid for the construction and operational completion of the 1 improvements and modifications at the existing Water Treatment Plant inclusive of all items required with the exception of the specific Bid Items listed below for the lump sum of: 1 LS 51,214,400.00 S1,214,400. 00 $1,356,000.00 $1,356,000.00 $1,527,000.00 $1,527,000.00 $1.299,150.00 51,299,150.00 Bid for the construction and operational completion o the 2 improvements and modifications at the existing Hilton Lift Station inclusive of all items required for the lump sum of: 1 LS $270,000.00 $270.000.00 5250,000.00 3250,000.00 S300,000 00 $300,000.00 5274,540 00 5274,540.00 fortheconstruction and operational completion or the newE',','ed,d ed steel Ground Storage Tank complete and ready to be placed into service for the lump sum of: 1 LS $740,000.00 5740,000.00 5700,000.00 $700,000.00 $600,000.00 $600,000.00 $681,450.00 $681,450.00 Bid or the construction andoperational completion for the E curtain baffles for GST No. 1, 2, 3, 4 and 5 complete and ready to be placed into service for the lump sum of: 1 LS $170,000.00 $170,000.00 $150,000.00 $150,000.00 $100,000.00 $100,000.00 $209,600.00 $209,600.00 ction and operational completion or the 5 jBidtortheconst removal and replacement of Transfer Pump No. 6 inclusive of all items required for the lump sum of: 1 LS $52,000.00 $52,000.00 $50,000.00 $50,000.00 $40,000.00 $40,000.00 $67,920.00 $67,920.00 6 Bitl for the construction and completion of the concrete drainage Flume For the unit pace bid er square yard of: 400 SY $80.00 $32,000.00 $50.00 $20,000.00 $50.00 $20,000.00. $121.50 $48,600.00 Bid for the demolition and replacement of the concrete top of the 11 7 two existing meter vaults forthe lumpsum of: 1 LS $ 14,000.00 $14,000.00 $ 15,000.00 $15,000.00 $ 10,000.00 $10,000.00 $ 32,400.00 $32,400.00 Bid for the development, design and implementation of a trench safety system as required by the Occupational Safety and Health Administration and for the assumption of responsibility for 8 said system, for the unit rice bid er linear foot of: 300 x 10.00 $3,000.00 750 x 2.00 $1,500.00 500 x 6.00 $3,000.00 200 x 12.50 $2,500.00 TOTAL AMOUNT BID ITEMS 1 THROUGH 5 $2,495,400.00 $2,542,500.00 52,600,000.00 $2,616,160.00 Freese crricl N i e h o [s, Inc. Engineers Environmental Scientists Architects 4055 International Plaza, Suite 200 Fort Worth, Texas 76109 817 735-7300 817 735-7491 fax www.freese.com December 13, 2004 Mr. Matthew A. Singleton Deputy Director Public Works City of Grapevine 501 Shady Brook Drive -- Grapevine, Texas 76051 Re: Water Treatment Plant/Hilton Lift Station Letter of Recommendation for Award Dear Mr. Singleton: On Tuesday, December 7, 2004, bids were opened for the referenced project. Eight bids were received for this project, with Cooper General Contractors being the apparent low bidder. A copy of the bid tabulation is attached for your use. Based on our reference check of the past project experience of the firm and their staff, it appears that this contractor is experienced and capable of performing the work included in this project. After consideration of all of the above information, we recommend that the City of Grapevine award the Water Treatment Plant and Hilton Lift Station Improvements contract to Cooper General Contractors in the amount of $2,382,000.00. If you have any questions, please do not hesitate to contact me or Larry Eckersley. Sincerely, 4SaK. Naumann, P.E. Associate/Project Manager Attachments xc: Office File GPV04220 - 4.21 [GPV042201 CADocuments and Settings\kjs\Local Settings\Temporary Internet Files\OLKI B04\Recommendation of Award Letter.doc