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Home My WebLink AboutItem 09 - Service CenterITEM 0 ON q I MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ROGER NELSON, CITY MANAGER MEETING DATE: DECEMBER 21, 2004 SUBJECT: AUTHORIZATION TO BEGIN NEGOTIATION OF DESIGN/BUILD CONTRACT FOR GRAPEVINE MUNICIPAL SERVICE CENTER STORAGE FACILITY, FLEET BAY EXPANSION AND EQUIPMENT WASH BAY BUILDING RECOMMENDATION: City Council to consider approving the selection of Speed Fab -Crete to Provide Design/Build Services on the Municipal Service Center Improvements, authorize the Staff to negotiate a contract (Part I Only) with Speed Fab -Crete for said services, and take any necessary action. FUNDING SOURCE: The total funds allocated for the completion of these projects is $1,100,000. The funding for the construction of these 3 facilities are available from General Obligation Bond Funds allocated for the Dove Loop Project. The funding for this project was funded as part of the Dove Loop Project because the new roadway was constructed through the existing Service Center complex. Due to the construction of Dove Loop and the Service Center's proximity to residential areas, mitigation efforts to the Municipal Service Center are required. These facilities are being proposed to bring the Service Center into compliance with current zoning regulations. No outside storage is allowed by the Zoning ordinance. The additional Fleet Service bays are needed in order to alleviate resource constraints, which require certain equipment maintenance to be performed outside of the building. This, too, is not allowed by the Zoning ordinance. BACKGROUND: Staff presented the Service Center Master Plan to the Facilities Committee on May 4, 2004. At that meeting, the Facilities Committee gave staff direction to continue with the development of the Master Plan and initiate a project to act upon the Master Plan as presented. On October 13, 2004, Staff once again presented this project along with a proposed schematic of the floor plan of the storage facility, the expansion of the Fleet Bays and December 14, 2004 (4:05PM) the equipment wash facility. The Facilities Committee agreed with the plans presented and directed staff to continue with the development of the project As part of the improvements to the Grapevine Municipal Service Center resulting from the Dove Loop Construction project, the Master Plan calls for the construction of an approximate 14,000 square foot Storage Facility, Fleet Bay Expansion and a new Equipment Wash Bay. The 77th Texas Legislature enacted legislation (SB 510) which authorizes certain Governmental entities, including municipalities to utilize various methods for the procurement of certain facility construction contracts. One of these methods is known as the Design/Build construction delivery method. Requests for Qualifications were advertised and 3 Statements of Qualifications were received. Subsequently, interviews of 2 Design/Build firms were conducted. From those interviews, Speed Fab -Crete was chosen by the Selection Committee as the Design/Build Team with which we would undertake the negotiation process. The American Institute of Architects (AIA) Contract for the Design/Build process between the Owner and the Design/Builder is broken into 2 separate, sequential agreements. The Part 1 Agreement covers services for preliminary design and budgeting. The Part 2 Agreement covers services for final design and construction. This is the second time the City Of Grapevine has used the AIA Design/Build Contract. The first experience was on the Grapevine Municipal Golf Course Maintenance Facility and Chemical Storage Facility. This process is being utilized because staff feels that a more cost effective product can be obtained using this method over the traditional Design -Bid -Build method of construction. The City Attorney's Office has reviewed these contracts and their concerns have been addressed accordingly. It is anticipated that the Part I agreement of the AIA Design/Build process will be less than the $15,000 threshold required for Council approval. Assuming City Council authorizes staff to begin negotiation with Speed Fab -Crete, staff with execute a Part I agreement with Speed Fab -Crete. Upon completion of a Part I agreement and development of a Guaranteed Maximum Price, staff will bring back to the Council a recommendation for approval of a Part II agreement allowing for final design and construction of the proposed aforementioned facilities. 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