HomeMy WebLinkAboutItem 13 - Flooring Golf CourseMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ROGER NELSON, CITY MANAGER
MEETING DATE: DECEMBER 21, 2004
SUBJECT: APPROVAL FOR THE PURCHASE OF PAINTING AND
FLOORING SERVICES AT THE CLUB HOUSE OF THE
MUNICIPAL GOLF COURSE
RECOMMENDATION:
City Council to consider award of contracts to Business Flooring Specialists in the
amount of $20,448.45 for flooring services and to Highcliff Services in the amount of
$14,297.00 for painting services at the Municipal Golf Course, authorize staff to enter
into said contracts, and; take any necessary action.
FUNDING SOURCE:
Funds are available in Account 210-48840-341-0 (Lake Enterprise Fund/Golf-Perm.
Capital Maint./Buildings)....... $80,000
BACKGROUND:
Earlier this year, City staff completed a renovation to the restroom facilities at the
Grapevine Municipal Golf Course Clubhouse. This was the first step in a several step
project to improve the conditions at the Grapevine Municipal Golf Course Club House
property.
This project, consisting of improvements to the Grapevine Municipal Golf Course Pro
Shop and the Mulligan's Grill area, is the second phase of the improvements. This
project was presented to the Facilities Committee on October 13, 2004. The Facilities
Committee was in agreement with the plan developed by staff with the assistance of a
consultant Architect, Z Projects.
This request is to authorize the purchase and installation of new flooring and painting
services at the Municipal Golf Course Pro -Shop (upstairs, downstairs and retail area),
the Restaurant and the Lobby. Services will include painting each area, the installation
of flooring (carpet) and all associated requirements for completion of the project. Funds
for this project are available from the balance of previously issued certificate of
obligation bonds.
House Bill 197 raised the formal bid limit requirement from $15,000 to $25,000. Because
the total amount of each service is under the $25,000 threshold, an advertisement was
December 16, 2004 (8:15AM)
not required. In accordance with city purchasing policy, the City solicited bids from seven
vendors with four vendors responding.
The City received two bids for the flooring and two for painting services. Three vendors
did not respond to the request. As indicated in the bid tabulation, Business Flooring
Specialists was the lowest bid received for the flooring services and Highcliff Services for
painting services. Each of these vendors met all of the bid requirements.
The City Council Facilities Committee reviewed and approved these modifications. Staff
recommends approving a contract award to Business Flooring Specialists for flooring
and to Highcliff Services for painting.
CE
December 16, 2004 (8:15AM)
Tabulation of Bids'
City of Grapevine
S. Webb & Assoc. Highcliff Services, Inc.
Bid/Pro ect Number:
213-2005
Bid 0 nin Date:
12/612004
Bid/Project Name:
Club House Paint/Floor
Bids Issued:
Purchase, install, provide all material, labor, services for paintin Club House as described in bids ecificaitons:
Bids Recd:
= Unt Pace ;...: Amount "�` Unit°Price 'Amount° >`, Unit Price �: Amount .. Unit Price Amount!
Re uestin De t:
Municipal Golf Course
1st Ad: ]N/A
$5,388.00 $5,388.00 $4,700.00 $4,700.00
2nd Ad:
N/A
SUMMARY OF BIDS
FLOORING BIDS
BID, SUMMARY PLQbR1NG 7BRV1C1nS �.. -
Coronal Construction Co.
Name of Bidder ...........................................
Address ....................................................
City, State,Zi .............................................
The Invironmentalist
Business Flooring Spec.
7341 Dogwood Park
Ft. Worth, TX 76118
Spectra Flooring
616 E. WalnutjAve.7F
Dalton, GA 30722-2128
Purchase, install, provide all material, labor, services for Club House flood
services as described in bids ecificaitons:
Low Bid: Highcliff Services $14,297.00
Item
10!x1lrtit `
Unit Price°' Amount,
Unit Price .M Amount,
Unit Price lAmount
Unit Price Amount'
Labor.... ........... .........
1 EA
1 $3,805.00 $3,805.00
Material ......................
1 EA
1 $16,643.45 $16,643.45
$23,438.00 $23,438.00
GRAND TOTAL..... . ......... ......
........ - - - —
$20,448.45
$23.438.00
"Spectra did not separate
Labor & Material
PAINTING BIDS
Name of Bidder ...........................................
S. Webb & Assoc. Highcliff Services, Inc.
Address ....................................................
2675 Lombardy P.O. Box 270478
Cit ,State,Zip.............................................
Dallas, TX 75220 Flower Mound, TX 75027
Purchase, install, provide all material, labor, services for paintin Club House as described in bids ecificaitons:
Item Q Univ
= Unt Pace ;...: Amount "�` Unit°Price 'Amount° >`, Unit Price �: Amount .. Unit Price Amount!
Labor.. ................ 1 EA
$9,807.00 $9,807.00 $9,597.00 $9,597.00
Material ...................... 1 JEA
$5,388.00 $5,388.00 $4,700.00 $4,700.00
$15,195.00 $14,297.00
SUMMARY OF BIDS
Non Res onsive,Vendors... ,
BID, SUMMARY PLQbR1NG 7BRV1C1nS �.. -
Coronal Construction Co.
Low Bid: Business Fioorin Sec. $20,448.45
The Invironmentalist
Next Low: Spectra Fioorin $23,438.00
Vector Concepts
BID SUMMARY PAINTING SERVICES:
Low Bid: Highcliff Services $14,297.00
Next Low: IS. Webb & Assoc. $15,195.00