HomeMy WebLinkAboutItem 14 - Playbook Acitivity BrochureMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
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FROM: ROGER NELSON, CITY MANAGER,f;G�
MEETING DATE: DECEMBER 21, 2004
SUBJECT: APPROVAL OF AN ANNUAL CONTRACT, BID NUMBER 108-
2001, PARKS PLAYBOOK ACTIVITY BROCHURE
RECOMMENDATION:
City Council to consider an annual contract award to F.J. Business Forms to establish
fixed contract pricing for printing services of the Parks and Recreation Activity Brochure.
The bid tabulation is attached for review.
FUNDING SOURCE:
Annual contract expenditures will be limited to the department annual budget amount
approved for this service.
BACKGROUND:
The purpose of this bid is to establish fixed annual pricing for the printing services of the
Parks and Recreation Activity Brochure. The brochure, printed twice annually, is mailed
to Grapevine citizens to describe the various activities of the Parks and Recreation
Department.
Bids were initially presented to Council on November 6, 2001 and awarded to F.J.
Business Forms as the lowest overall bid that met all required specifications. F.J.
Business Forms was awarded this contract in prior years and provided the service
satisfactorily. The original award was for one year with an option to renew the contract
for three additional one-year periods. This would be the third and final renewal of the
contract.
Staff recommends renewal of an annual contract to F.J. Business Forms.
Staff recommends approval.
CD
December 14, 2004 (4:25PM)
Todays Date:
CITY OF GRAPEVINE
VENDORS.............................................
Item lQtv lUnit Iltem Descrintion
12/06/04
Parks Activity Brochure
F. J. Business Forms
Dallas Offset** OAC Printing
1 -191M Fall/Winter Publication $624.34 $11,862.46 $724.20 $13,759.80 $875.15 $16,627.85
2 211M Spring/Summer Publication $707.92 $14,866.32 $724.20 $15,208.20 $875.15 $18,378.15
Total......................................................................... $26,728.78 $28,968.00 $35,006.00
Bid Summary by totals:
F. J. Business Forms $26,728.78
Dallas Offset $28,968.00
AC Printing $35,006.00
Notes:
** Other charges apply
**Exceptions apply