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HomeMy WebLinkAbout2024-02-20 Joint Meeting* CITY OF GRAPEVINE, TEXAS (G�$A VINE REGULAR JOINT MEETING OF CITY COUNCIL AND PLANNING AND ZONING COMMISSION T E X A s TUESDAY, FEBRUARY 20, 2024 • GRAPEVINE CITY HALL, COUNCIL CHAMBERS 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 5:45 p.m. Dinner — City Council Conference Room 6:15 p.m. Call to Order of City Council Meeting — City Council Chambers 6:15 p.m. Executive Session — City Council Conference Room 7:15 p.m. TIRZ 1 and 2 Board Meetings — City Council Chambers 7:30 p.m. Joint Regular Meeting — City Council Chambers CALL TO ORDER: 6:15 p.m. — City Council Chambers EXECUTIVE SESSION: 1. City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, downtown parking, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. — City Council Chambers 2. Invocation and Pledge of Allegiance: Commissioner Jason Parker JOINT PUBLIC HEARINGS 3. Conditional Use Permit CU23-32 (Stellini Trattoria) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Mitchell Wegner requesting a conditional use permit to amend the previously approved site plan CU19-10 (Ordinance No. 2019-027) to allow for the possession, storage, retail sales, and on -premise consumption of alcoholic beverages (beer, wine and mixed beverages) in conjunction with a restaurant, and the possession, storage, retail sales and off -premise consumption of alcoholic beverages (beer and wine only) in conjunction with a market. This request is specifically to revise the floor plan by adding restaurant seating to the former market area. The subject property is located at 400 East Dallas Road, Suite 100 and is currently zoned "CBD", Central Business District. 4. Conditional Use Permit CU24-04 (Portillo's) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by HDGroup, Inc requesting a conditional use permit for a planned commercial center to allow for the possession, storage, and retail sales of on- and off -premise consumption of alcoholic beverages (beer and wine only) in conjunction with a 6,750 square foot restaurant with a drive -through, outdoor dining, and outdoor speakers. The subject property is located at 460 West State Highway 114 and is currently zoned "HC", Highway Commercial District. 5. Zoning Change Application Z23-08 and Conditional Use Permit CU23-35 (Stuart's Paint and Body) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Oweis Enterprises, LLC requesting to rezone 2.4 acres from "CC", Community Commercial District to "LI", Light Industrial District. The applicant is also requesting a conditional use permit to develop an automotive repair body shop with outdoor vehicle storage and an 18-foot pole sign. The subject property is located at 2051 State Highway 121. Planning and Zoning Commission to recess to the Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. City Council to remain in session in the Council Chambers to consider published business. CITIZEN COMMENTS 6. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the City Secretary. A member of the public may address the City Council regarding an item on the agenda either before or during the Council's consideration of the item, upon being recognized by the Mayor or upon the consent of the City Council. Citizens will have three (3) minutes to address Council. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. PRESENTATIONS 7. State Representative Giovanni Capriglione to present an update on legislative actions. City Council February 20, 2024 Page 2 8. State Representative Giovanni Capriglione and Mayor Tate to recognize Miss Texas Teen Natalie Poveda. NEW BUSINESS 9. Consider Ordinance No. 2024-012 to amend the Tax Increment Financing Reinvestment Zone Number One Project and Financing Plan, and take any other necessary action. 10. Consider Ordinance No. 2024-013 to amend the Tax Increment Financing Reinvestment Zone Number Two Project and Financing Plan, and take any other necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 11. Consider a mid -year appointment to the Convention and Visitors Board of Directors to fill an unexpired term. Council Member Leon Leal recommends approval. 12. Consider the renewal of an annual contract for utility bill printing, mailing and offset printing services with DataProse, Inc. Chief Financial Officer recommends approval. 13. Consider an annual contract for personal protective equipment from North America Fire Equipment Company, Inc. Fire Chief recommends approval. 14. Consider the purchase of a Toro utility vehicle from Professional Turf Products for the Grapevine Golf Course. Golf Director recommends approval. 15. Consider the purchase of baseball field repair services at the Oak Grove Baseball complex. Parks and Recreation Director recommends approval. 16. Consider the purchase of restoration services for the Dove Waterpark slides and splashpads from Amusement Restoration Companies. Parks and Recreation Director recommends approval. 17. Consider Resolution No. 2024-003 amending the bylaws of the Friends of Grapevine Baseball and Softball. Parks and Recreation Director recommends approval. City Council February 20, 2024 Page 3 18. Consider a temporary use permit to allow Cirque Italia to operate on property located at Grapevine Mills Mall, 3000 Grapevine Mills Parkway and platted as Block 1, Lot 1 R3, Grapevine Mills Addition, Phase 1 from March 21-March 24, 2024. Planning Services Director recommends approval. 19. Consider the annual renewal of project management software licenses from SystemMates, Inc. Public Works Director recommends approval. 20. Consider the renewal of an annual contract for pavement leveling services with Nortex Concrete Lift and Stabilization. Public Works Director recommends approval. 21. Consider the ratification of the emergency purchase and installation of a raw water valve from Rangeline Utility Services LLC. Public Works Director recommends approval. 22. Consider an agreement for ICONICS software support for the Supervisory Control and Data Acquisition (SCADA) System with Process Control Dynamics, Inc. and Ordinance No. 2024-014 to appropriate the funds. Public Works Director recommends approval. 23. Consider approval of an Interlocal Agreement with Tarrant County for reimbursement of the construction of East Wall Street from Texan Trail to the west boundary line of Dallas/Fort Worth Airport. Public Works Director recommends approval. 24. Consider a Developers Agreement with Sunbelt Rentals, Inc. for the reconstruction of East Wall Street from Texan Trail to the west boundary line of Dallas/Fort Worth Airport and Ordinance No. 2024-015 to appropriate the funds. Public Works Director recommends approval. 25. Consider the minutes of the February 6, 2024 Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. PLANNING AND ZONING COMMISSION RECOMMENDATIONS 26. Conditional Use Permit CU23-32 (Stellini Trattoria) — Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2024-016, if applicable, and take any necessary action. City Council February 20, 2024 Page 4 27. Conditional Use Permit CU24-04 (Portillo's) — Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2024-017, if applicable, and take any necessary action. 28. Zoning Change Application Z23-08 (Stuart's Paint and Body) — Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2024-018, if applicable, and take any necessary action. 29.. Conditional Use Permit CU23-35 (Stuart's Paint and Body) — Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2024-019, if applicable, and take any necessary action. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on February 20, 2024 by 5.00 p.m. Tara Brooks, TRMC, CRM City Secretary GRApF 1 1 rn s� �a If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. This meeting can be adjourned and reconvened, if necessary, the following regular business day. City Council February 20, 2024 Page 5 * CITY OF GRAPEVINE, TEXAS A VINE SPECIAL AND REGULAR PLANNING AND ZONING COMMISSION MEETING T E X A s TUESDAY, FEBRUARY 20, 2024 GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 76051 5.45 p.m. Workshop - Planning and Zoning Commission Conference Room 7.00 p.m. Briefing Session - Planning and Zoning Commission Conference Room 7.30 p.m. Joint Meeting with City Council - City Council Chambers 7.30 p.m. Regular Session - Planning and Zoning Commission Conference Room SPECIAL MEETING CALL TO ORDER: 5:45 p.m. - Planning and Zoning Commission Conference Room WORKSHOP Hold a discussion and provide staff direction regarding possible amendments to the Comprehensive Zoning Ordinance (Ordinance No. 82-73) same being Appendix "D" of the Code of Ordinances, as follows: amend Subsection A.3, Noise Regulation of Section 55, Performance Standards by adding an exception for whole -home emergency generators during testing periods. 2. Hold a discussion and provide staff direction regarding possible amendments to the Comprehensive Zoning Ordinance (Ordinance No. 82-73) same being Appendix "D" of the Code of Ordinances, as follows: create and amend definitions in Section 12, Definitions; and create zoning districts, Condominium District and Brownstone District; establish bulk, dimensional, and setback standards relative to condominiums and brownstones, and Section 41 B, Transit District Overlay. 3. Hold a discussion and provide staff direction regarding proposed amendments to the Comprehensive Master Plan (1974-1994, updated 1987) of the City of Grapevine Ordinance (87-11). REGULAR MEETING CALL TO ORDER: 7:00 p.m. - Planning and Zoning Commission Conference Room BRIEFING SESSION 4. Conduct a briefing session to discuss all items scheduled on tonight's agenda. No action will be taken. Each item will be considered during the Regular Session, which immediately follows the Joint Public Hearings. JOINT MEETING WITH CITY COUNCIL: 7:30 p.m. - City Council Chambers 5. Invocation and Pledge of Allegiance: Commissioner Jason Parker JOINT PUBLIC HEARINGS 6. Conditional Use Permit CU23-32 (Stellini Trattoria) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Mitchell Wegner requesting a conditional use permit to amend the previously approved site plan CU19-10 (Ordinance No. 2019-027) to allow for the possession, storage, retail sales, and on -premise consumption of alcoholic beverages (beer, wine and mixed beverages) in conjunction with a restaurant, and the possession, storage, retail sales and off -premise consumption of alcoholic beverages (beer and wine only) in conjunction with a market. This request is specifically to revise the floor plan by adding restaurant seating to the former market area. The subject property is located at 400 East Dallas Road, Suite 100 and is currently zoned "CBD", Central Business District. 7. Conditional Use Permit CU24-04 (Portillo's) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by HDGroup, Inc requesting a conditional use permit for a planned commercial center to allow for the possession, storage, retail sales of on- and off -premise consumption of alcoholic beverages (beer and wine only) in conjunction with a 6,750 square foot restaurant with a drive -through, outdoor dining, and outdoor speakers. The subject property is located at 460 West State Highway 114 and is currently zoned "HC", Highway Commercial District. 8. Zoning Change Application Z23-08 and Conditional Use Permit CU23-35 (Stuart's Paint and Body) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Oweis Enterprises, LLC requesting to rezone 2.4 acres from "CC", Community Commercial District to "LI", Light Industrial District. The applicant is also requesting a conditional use permit to develop an automotive repair body shop with outdoor vehicle storage and an 18-foot pole sign. The subject property is located at 2051 State Highway 121. REGULAR SESSION: 7:30 p.m. (Immediately following the Joint Public Hearings) - Planning and Zoning Conference Room CITIZEN COMMENTS 9. Any person who is not scheduled on the agenda may address the Commission under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the staff. A member of the public may address the Commission regarding an item on the agenda either before or during the Commission's consideration of the item, upon being recognized by the Chairman or upon the consent of the Commission. In accordance with the Texas Open Planning and Zoning Commission February 20, 2024 Page 2 Meetings Act, the Commission is restricted in discussing or taking action during Citizen Comments. NEW BUSINESS 10. Conditional Use Permit CU23-32 (Stellini Trattoria) — Consider the application and make a recommendation to City Council. 11. Conditional Use Permit CU24-04 (Portillo's) — Consider the application and make a recommendation to City Council. 12. Zoning Change Application Z23-08 (Stuart's Paint and Body) — Consider the application and make a recommendation to City Council. 13. Conditional Use Permit CU23-35 (Stuart's Paint and Body) — Consider the application and make a recommendation to City Council. 14. Consider the minutes of the January 16, 2024 Planning and Zoning Commission workshop and regular meeting. NOTE: Following the adjournment of the Planning and Zoning Commission meeting, a representative will present the recommendations of the Planning and Zoning Commission to the City Council for consideration in the City Council Chambers. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on February 16, 2024 by 5.00 p.m. Tara Brooks, TRMC, CRM City Secretary GRAPE OF,�_ �•��iy wt Ix Z� /D If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. Planning and Zoning Commission February 20, 2024 Page 3 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 20th day of February, 2024 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Rogers Council Member Chris Coy Council Member Duff O’Dell Council Member Paul Slechta Council Member Leon Leal Council Member constituting a quorum, and with the following members of the Planning and Zoning Commission: Monica Hotelling Vice Chairman Beth Tiggelaar Member Dennis Luers Member David Hallberg Member Traci Hutton Member Jason Parker Member Mark Assaad Alternate Member Ben Johnson Alternate Member constituting a quorum, with Chairman Larry Oliver being absent; with Alternate Member Mark Assaad participating as a voting member; and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew C.G. Boyle City Attorney Tara Brooks City Secretary Item 1. Executive Session Mayor Tate called the meeting to order at 6:15 p.m. Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, downtown parking, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:18 p.m. The closed session ended at 7:17 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.072 or 551.087. City Manager Bruno Rumbelow requested Council approve a property lease agreement with Grain Mill Ltd. and authorize the City Manager to execute same and to take all other necessary action. Motion was made to approve a property lease agreement with Grain Mill Ltd. and authorize the City Manager to execute same and to take all other necessary action. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 In order to allow the Tax Increment Reinvestment Zones Board of Directors Meeting, Mayor Tate announced Council would take a break at 7:24 p.m. REGULAR MEETING Mayor Tate called the regular meeting to order at 7:30 p.m. Item 2. Invocation and Pledge of Allegiance Commissioner Jason Parker gave the invocation and led the Pledge of Allegiance. JOINT PUBLIC HEARINGS Item 3. Conditional Use Permit CU23-32 (Stellini Trattoria) Mayor Tate declared the public hearing open. Planning Services Director Erica Marohnic reported the applicant was requesting a conditional use permit to amend the previously approved site plan CU19-10 (Ordinance No. 2019-027) to allow for the possession, storage, retail sales, and on-premise consumption of alcoholic beverages (beer, wine and mixed beverages) in conjunction with a restaurant, and the possession, storage, retail sales and off-premise consumption City Council February 20, 2024 Page 2 of alcoholic beverages (beer and wine only) in conjunction with a market. This request is specifically to revise the floor plan by adding restaurant seating to the former market area. The subject property is located at 400 East Dallas Road, Suite 100 and is currently zoned “CBD”, Central Business District. The applicant was not present to speak. No one spoke during the public hearing. There was one letter of support provided to the Commission and Council. Motion was made to close the public hearing. Motion: Hutton Second: Tiggelaar Ayes: Hotelling, Tiggelaar, Luers, Hallberg, Hutton, Parker and Assaad Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Coy Second: O’Dell Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 4. Conditional Use Permit CU24-04 (Portillo’s) Mayor Tate declared the public hearing open. Planning Services Director Marohnic reported the applicant was requesting a conditional use permit for a planned commercial center to allow for the possession, storage, and retail sales of on- and off-premise consumption of alcoholic beverages (beer and wine only) in conjunction with a 6,750 square foot restaurant with a drive-through, outdoor dining, and outdoor speakers. The subject property is located at 460 West State Highway 114 and is currently zoned “HC”, Highway Commercial District. Applicant Representative Amanda Schwerin with HD Group, Inc. presented this item and answered questions from the Commission and Council. No one spoke during the public hearing. There was no correspondence to report. Motion was made to close the public hearing. Motion: Luers Second: Parker Ayes: Hotelling, Tiggelaar, Luers, Hallberg, Hutton, Parker and Assaad Nays: None Approved: 7-0 City Council February 20, 2024 Page 3 Motion was made to close the public hearing. Motion: Freed Second: O’Dell Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 5. Zoning Change Application Z23-08 and Conditional Use Permit CU23-35 (Stuart’s Paint and Body) Mayor Tate declared the public hearing open. Planning Services Director Marohnic reported the applicant was requesting to rezone 2.4 acres from “CC”, Community Commercial District to “LI”, Light Industrial District. The applicant is also requesting a conditional use permit to develop an automotive repair body shop with outdoor vehicle storage and an 18-foot pole sign. The subject property is located at 2051 State Highway 121. Applicant Representative Omar Oweis with Cana Capital and Jerod Guerin with Quality Collision presented this item and answered questions from the Commission and Council. No one spoke during the public hearing. There was one letter of support provided to the Commission and Council. Motion was made to close the public hearing. Motion: Hutton Second: Tiggelaar Ayes: Hotelling, Tiggelaar, Luers, Hallberg, Hutton, Parker and Assaad Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Coy Second: O’Dell Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 The Planning and Zoning Commission recessed to the Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. City Council remained in session in the Council Chambers to consider published business. City Council February 20, 2024 Page 4 Item 6. Citizen Comments Michael Johnson, 3046 Panhandle Drive, Grapevine, advised Council of issues with the development of Dove Station and the Parra Linda border fence. Linda Crain, 2832 Longhorn Trail, Grapevine, addressed the issues with the development of Dove Station and the Parra Linda border fence. Shaun Ferreira, 3052 Panhandle Drive, Grapevine, addressed the issues with the development of Dove Station and the Parra Linda border fence. Andrew Crain, 2832 Longhorn Trail, Grapevine, addressed the issues with the development of Dove Station and the Parra Linda border fence. Chris North, 3040 Panhandle Drive, Grapevine, addressed the issues with the development of Dove Station and the Parra Linda border fence. PRESENTATIONS Item No. 8 was moved to the beginning of the presentations. Item 8. State Representative Giovanni Capriglione and Mayor Tate to recognize Miss Texas Teen Natalie Poveda. Representative Giovanni Capriglione read a resolution from the State of Texas recognizing Miss Texas Teen Natalie Proveda. Mayor Tate recognized Miss Texas Teen Natalie Proveda who is a graduate of Grapevine High School. Ms. Proveda thanked Representative Capriglione, Mayor Tate and the City of Grapevine for their support. As a member of the Selection Committee, Council Member Duff O’Dell congratulated Ms. Proveda Council did not take any action on this item. Item 7. State Representative Giovanni Capriglione to present an update on legislative actions. Representative Capriglione updated Council on the situation at the border, the property tax assistance, infrastructure improvements, and pensions for retired teachers that were provided from the last legislation session. He also addressed cyber security issues. Representative Capriglione answered questions from Council, specially as it relates to local control, and thanked them for their help and support. City Council February 20, 2024 Page 5 Council did not take any action on this item. Mayor Tate announced Council would consider the Planning and Zoning Commission recommendations next. PLANNING AND ZONING COMMISSION RECOMMENDATIONS Item 26. Conditional Use Permit CU23-32 Stellini Trattoria Vice Chairman Monica Hotelling reported the Commission approved the conditional use permit with a vote of 7-0. Motion was made to approve Conditional Use Permit CU23-32 (Stellini Trattoria) and Ordinance No. 2024-016. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2024-016 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ISSUING CONDITIONAL USE PERMIT CU23-32 TO AMEND THE PREVIOUSLY APPROVED SITE PLAN CU19-10 (ORDINANCE NO. 2019- 027) TO ALLOW FOR THE POSSESSION, STORAGE, RETAIL SALES AND ON- AND OFF PREMISE CONSUMPTION OF ALCOHOLIC BEVERAGES IN CONJUNCTION WITH A RESTAURANT (STELLINI TRATTORIA) IN A DISTRICT ZONED “CBD”, CENTRAL BUSINESS DISTRICT FOR LOT 1R, BLOCK 2, HILLTOP ADDITION (400 EAST DALLAS ROAD, SUITE 100) ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE City Council February 20, 2024 Page 6 Item 27. Conditional Use Permit CU24-04 (Portillo’s) Vice Chairman Hotelling reported the Commission approved conditional use permit with a vote of 7-0. Motion was made to approve Conditional Use Permit CU24-04 (Portillo’s) and Ordinance No. 2024-017. Motion: Freed Second: O’Dell Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2024-017 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ISSUING CONDITIONAL USE PERMIT CU24-04 TO ALLOW FOR THE POSSESSION, STORAGE, AND RETAIL SALES OF ON- AND OFF- PREMISE CONSUMPTION OF ALCOHOLIC BEVERAGES (BEER AND WINE) IN CONJUNCTION WITH A 6,750 SQUARE FOOT RESTAURANT WITH A DRIVE-THROUGH, OUTDOOR DINING, AND OUTDOOR SPEAKERS FOR BLOCK 1R, LOT 3R1, PAYTON-WRIGHT ADDITION (460 WEST STATE HIGHWAY 114) IN A DISTRICT ZONED “HC”, HIGHWAY COMMERCIAL DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 28. Zoning Change Application Z23-08 (Stuart’s Paint and Body) Vice Chairman Hotelling reported the Commission denied the zoning change application a vote of 5-2. Vice Chairman Hoteling answered questions from Council. City Council February 20, 2024 Page 7 Motion was made to deny Zoning Change Application Z23-08 (Stuart’s Paint and Body). Motion: Rogers There was not a second and the motion died. Motion was made to approve Zoning Change Application Z23-08 (Stuart’s Paint and Body) and Ordinance No. 2024-018. Motion: Freed Second: Coy Ayes: Freed, Coy, O’Dell, Slechta, and Leal Nays: Tate and Rogers Vote: 5-2 (motion failed) City Attorney Boyle confirmed that since the Planning and Zoning Commission denied the application, a super majority of the City Council would be needed to approve the application. Since a super majority did not approve Zoning Change Application Z23-08 the motion to approve failed. Item 29. Conditional Use Permit CU23-35 (Stuart’s Paint and Body) Vice Chairman Hotelling reported the Commission denied the conditional use permit with a vote of 5-2. Motion was made to deny Conditional Use Permit CU23-35 (Stuart’s Paint and Body). Motion: Rogers There was not a second and the motion died. Motion was made to approve Conditional Use Permit CU23-35 (Stuart’s Paint and Body) and Ordinance No. 2024-019. Motion: Freed Second: Coy Ayes: Freed, Coy, O’Dell, Slechta, and Leal Nays: Tate and Rogers Vote: 5-2 (motion failed) Since the Planning and Zoning Commission denied the request, a supermajority vote of the City Council would have been needed to approve the Conditional Use Permit. Since a super majority did not approve Conditional Use Permit CU23-32 the motion to approve failed. Mayor Tate announced that Council would hear the New Business item’s next and the agenda continued in the published order. City Council February 20, 2024 Page 8 NEW BUSINESS Item 9. Consider Ordinance No. 2024-012 to amend the Tax Increment Financing Reinvestment Zone Number One Project and Financing Plan, and take any other necessary action. Assistant Finance Director Matt Feryan presented the proposed amendments to the Project and Financing Plan that would allow expenses to operate Mustang-Panther Stadium as an allowable TIF expense. Assistant Director Feryan answered questions from Council. Motion was made to approve Ordinance No. 2024-012 to amend the Tax Increment Financing Reinvestment Zone Number One Project and Financing Plan and take any other necessary action. Motion: Freed Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2024-012 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS APPROVING AN AMENDED PROJECT AND FINANCING PLAN FOR TAX INCREMENT REINVESTMENT ZONE NUMBER ONE, CITY OF GRAPEVINE, TEXAS; MAKING VARIOUS FINDINGS RELATED TO SUCH PLAN; PROVIDING FOR SEVERABILITY; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 10. Consider Ordinance No. 2024-013 to amend the Tax Increment Financing Reinvestment Zone Number Two Project and Financing Plan, and take any other necessary action. Assistant Finance Director Feryan presented the proposed amendments to the Project and Financing Plan that would allow expenses to operate Grapevine Middle School as an allowable TIF expense. Motion was made to approve Ordinance No. 2024-013 to amend the Tax Increment Financing Reinvestment Zone Number Two Project and Financing Plan and take any other necessary action. Motion: Freed Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal City Council February 20, 2024 Page 9 Nays: None Approved: 7-0 ORDINANCE NO. 2024-013 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS APPROVING AN AMENDED PROJECT AND FINANCING PLAN FOR TAX INCREMENT REINVESTMENT ZONE NUMBER TWO, CITY OF GRAPEVINE, TEXAS; MAKING VARIOUS FINDINGS RELATED TO SUCH PLAN; PROVIDING FOR SEVERABILITY; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. No one requested to remove any items from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 11. Consider a mid-year appointment to the Convention and Visitors Bureau Board of Directors to fill an unexpired term. Council Member Leon Leal recommended appointing Matthew Brink as the Hotel Representative (499 rooms or less) to the Convention and Visitors Bureau Board of Directors to fill an unexpired term due to the resignation of Corinna Wenks. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 12. Consider the renewal of an annual contract for utility bill printing, mailing and offset printing services with DataProse, Inc. Chief Financial Officer Jeff Strawn recommended approval of the contract for utility bill printing, mailing and offset printing services for an annual estimated amount of $95,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy City Council February 20, 2024 Page 10 Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 13. Consider an annual contract for personal protective equipment from North America Fire Equipment Company, Inc. Fire Chief Darrell Brown recommended approval of the annual contract to purchase personal protective equipment for an amount not to exceed $80,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 14. Consider the purchase of a Toro utility vehicle from Professional Turf Products for the Grapevine Golf Course. Golf Director Robert Singletary recommended approval of the purchase of a Toro utility vehicle for a total amount not to exceed $37,284. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 15. Consider the purchase of baseball field repair services at the Oak Grove Baseball complex. Parks and Recreation Director Chris Smith recommended approval of the purchase of baseball field services to include turf replacement at the Oak Grove Baseball complex for an amount not to exceed $21,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 16. Consider the purchase of restoration services for the Dove Waterpark slides and splashpads from Amusement Restoration Companies. City Council February 20, 2024 Page 11 Parks and Recreation Director Smith recommended approval of the purchase of restoration services at Dove Waterpark for an amount not to exceed $24,250. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 17. Consider Resolution No. 2024-003 amending the bylaws of the Friends of Grapevine Baseball and Softball. Parks and Recreation Director Smith recommended approval of the resolution to amend the bylaws of the Friends and Grapevine Baseball and Softball to include changes to provide more clarity about the titles used throughout the document as well as voting protocol for members and additional information about creation of subcommittees. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 18. Consider a temporary use permit to allow Cirque Italia to operate on property located at Grapevine Mills Mall, 3000 Grapevine Mills Parkway and platted as Block 1, Lot 1R3, Grapevine Mills Addition, Phase 1 from March 21-March 24, 2024. Planning Services Director Marohnic recommended approval of a temporary use permit for the operation of Cirque Italia March 21 – March 24 at Grapevine Mills Mall. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 19. Consider the annual renewal of project management software licenses from SystemMates, Inc. Public Works Director Bryan Beck recommended approval of the renewal of software licenses for the project management system for an annual fee of $49,036.91. Motion was made to approve the consent agenda as presented. Motion: O’Dell City Council February 20, 2024 Page 12 Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 20. Consider the renewal of an annual contract for pavement leveling services with Nortex Concrete Lift and Stabilization. Public Works Director Beck recommended approval of an annual contract for pavement leveling services on an as-needed basis for an annual estimated amount of $100,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 21. Consider the ratification of the emergency purchase and installation of a raw water valve from Rangeline Utility Services LLC. Public Works Director Beck recommended approval of the ratification of the emergency purchase of a raw water valve, in the amount of $39,15, to replace a valve that developed a leak on January 21 and required immediate replacement. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 22. Consider an agreement for ICONICS software support for the Supervisory Control and Data Acquisition (SCADA) System with Process Control Dynamics, Inc. and Ordinance No. 2024-014 to appropriate the funds. Public Works Director Beck recommended approval of ICONICS software support in an amount of $21,059 and an ordinance to appropriate the funds in the Utility Enterprise Capital Fund. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 City Council February 20, 2024 Page 13 ORDINANCE NO. 2024-014 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF $21,058.80 IN THE UTILITY ENTERPRISE CAPITAL FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 23. Consider approval of an Interlocal Agreement with Tarrant County for reimbursement of the construction of East Wall Street from Texan Trail to the west boundary line of Dallas/Fort Worth Airport. Public Works Director Beck recommended approval of the Interlocal Agreement for the reimbursement for the construction of East Wall Street. Under the terms of the agreement, the City will pay the cost of construction and Tarrant County will reimburse the City for 50% of the City’s costs, not to exceed $400,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 24. Consider a Developers Agreement with Sunbelt Rentals, Inc. for the reconstruction of East Wall Street from Texan Trail to the west boundary line of Dallas/Fort Worth Airport and Ordinance No. 2024-015 to appropriate the funds. Public Works Director Beck recommended approval of the Developers Agreement with Sunbelt Rentals, Inc for the reconstruction of East Wall Street in an estimated amount of $1,250.321 and the ordinance to appropriate the funds in the Economic Development Fund. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2024-015 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF $1,250,321 IN THE ECONOMIC DEVELOPMENT FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE City Council February 20, 2024 Page 14 Item 25. Consider the minutes of the February 6, 2024 Regular City Council meeting. City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 8:50 p.m. Motion: Rogers Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 5th day of March, 2024. APPROVED: ___________________________ William D. Tate Mayor ATTEST: ___________________________ Tara Brooks City Secretary City Council February 20, 2024 Page 15