HomeMy WebLinkAboutItem 06 - Adopt a Road ProgramITEM 0 - , ---�
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ROGER NELSON, CITY MANAGERP
MEETING DATE: FEBRUARY 1, 2005
SUBJECT: ADOPT -A -ROAD PROGRAM
RECOMMENDATION:
The Parks & Recreation Advisory Board and staff recommend the City Council consider
approval of an Adopt -A -Park agreement with the Grapevine Heritage Lions Club for W.
D. Tate Avenue, from SH 114 to Dallas Road. The application is attached for Council
re-7014AW
FUNDING SOURCE:
Adopt-A-Park\Road signage would be placed at both ends of the limits of the program
area. The cost of the signs is approximately $75 and would come from the Grounds
Maintenance Account 100-42205-312-3.
BACKGROUND:
The proposed agreement is for a period of two years and requires the applicant to pick
up litter a minimum of six times per year. The Parks & Recreation Advisory Board
approved the agreement at the January 20, 2005 meeting. If approved by the City
Council, the City will have a total of 31 active Adopt-A-Road/Park/Trail programs.
DE
January 26, 2005 (10:53AM)
KEEP' GF(APEVINP- BEAUTIFUL
The City of Grapevine will work with the adopting group to determine the specific
section of roadway to be adopted. Such factors as width of right-of-way, geometries,
congestion and reduced sight distance of roadways may be considered by the City in
determining what roadways shall be eligible for adoption,
r%A _U115g. 9t,, 'r U
^e I I &' I aws.
.-
(Name of Organization) (Date of Application)
0 iz cy, L'.32
Wailing Address)
acaa-e 0, os."�T 09
(City, Zip Code)
(President, Chairpe-rso.n or Authorized Representative)
lf-bfpil: le. -4rlt,4?39
(Name of Contact Person). (Day Phone No.)
aUacre�±1-71411--110 3
(Mailing Address) (Evening Phone No.)
OTI cape 0 1 n C-- to
(City, Zip Code)
Approximate number of people participating in each cleanup
Roadway section you are interested in adopting:
Mail this form to:
Attention-,
For further Information, call (817) 410-3122,
1 A14"�j 1 If - 10 59KAL
Authorized Signature for Groyap
CITY OF GRAPEVINE
Doug Evans
Director of Parks and Recreation
P.O. Box 95104
Grapevine TX 76099
i •i'
,1 !11 0 6 1 1 A . * a . ,
MIANAMOUM10
�111;4:hyj&wl MOX1981M •0
P.03
The City of Grapevine, Texas, hereinafter called the "City," and
C -A 1r,&OA Uy-Mr.,n-- L% = z Cd t., -b hereinafter
called the "Group," recognize the need and the desirability of litter -free roadways and
are entering this Agreement to permit the Group to contribute toward the effort of
maintaining litter -free roadways,
By signature below, The Group, both jointly and severally, acknowledge the
hazardous nature of the work and agree, both jointly and severally, to the following
terms and conditions-.
• Participants in the Group agree to obey and abide by all laws and regulations
relating to safety and. such terms and conditions as may be required by the
Director of Parks and Recreation for special conditions on a particular adopted
section,
When participants are 15 years of age or younger, the Group shall furnish
adequate supervision by one or more adults.
Groups shall be required to adopt a minimum of 1/2 mile of roadway for a
minimum period of at least two (2) years. The Parks & Recreation Advisory
Board would prefer that the group adopt a road on the attached list but will
consider other locations.
Groups shall pick up litter a minimum of six (6) times per year and at such
additional times as required by the Director of Parks and Recreation.
The Group shall not subcontract or assign its duties or responsibilities to any
other group, organization or enterprise.
The Group shall appoint or select a chairperson to serve as spokesperson for the
Group.
The Group shall obtain required supplies and materials from the City during
regular business hours,
Individuals shall wear City -supplied and approved safety vests during the trash
pickup,
The Group shall be responsible for placing litter in trash bags furnished by the
Parks and Recreation Department.
JAN -06-2005 11:11
• Unused materials acid supplies furnished by the City shall be returned to the City
within one week following each cleanup.
Each Group shall be responsible for prohibiting participants from either
possessing or consuming alcoholic beverages while on the adopted section.
• Each Group shall be responsible for maintaining a first-aid kit and adequate
drinking water while participating in litter pickup on the adopted section.
* The Group shall have the option of renewing the agreement subject to the
approval of the Director of Parks and Recreation and continuation by the City's
Adopt -A -Roadway Program.
• The Group shall release, relieve, hold harmless and indemnify the City, its
agents, servants and employees for any and all actions, claims, injuries, lawsuits
arising out of or in any way connected to the activities connected with the
Adopt -A -Roadway program.
The City agrees to accomplish the fallowing:
Work with the Group to determine the specific section of City roadway right-of-
way to be adopted.
• Erect a sign at each end of the adopted section with the Group's name or
acronym displayed.
• Provide safety vests, trash bags and safety literature.
• Remove the filled trash bags the following week after the pickup.
• Remove litter from the adopted section only under unusual circurnstances, i,e.,
to remove large, heavy or hazardous items.
Additional terms and conditions:
r-. U-1
JRN-06-2005 1111
If in the sole judgement of the City, it is found that the adopting Group is not
meeting the terms and conditions of this agreement, upon 30 days notice the City may
terminate the adoption agreement and remove the signs. This agreement may be
modified in scope or altered in any other manner at the sole discretion of the City. The
City reserves the right to modify or cancel the Program at any time, and for any reason
at its sole discretion,
The City and the Group both recognize and agree that in no event, shall the City
have the right to control the Group in performing the actual details of picking up litter
from the section of roadway adopted by the Group, and, in picking up litter, the Group
shall act as an independent contractor,
The City recognizes the Group as the adopting organization for
(Location of Adopted Section)
and the Group accepts the responsibility of picking up litter on this section of roadway
and promoting a litter -free environment in the city for a period beginning
, 20_ and ending , 20_.
1P U o rN t U-6
Name of Group City Manager
(As it will appear on the signs) City of Grapevine
14�6bz,e_ "' �kk q e -P, -
Adopt -A -Roadway Cl4irperson Authorized Signature for Group
(Print)
Address Daytime and Evening Phone Nos.
Initially Approved by Parks & Recreation Advisory Board
Initially Approved by City Council
Last Renewed by Parks & Recreation Advisory Board
0446YAt43kACCPT-A-AALA5 UCPTA0At7 RAM
TOTAL P-05