HomeMy WebLinkAboutItem 25 - MinutesSTATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 6th
day of February, 2024 in the City Council Chambers, Second Floor, 200 South Main
Street, with the following members present:
William D. Tate
Darlene Freed
Sharron Rogers
Chris Coy
Duff O'Dell
Paul Slechta
Leon Leal
Mayor
Mayor Pro Tern
Council Member
Council Member
Council Member
Council Member
Council Member
constituting a quorum, and with the following members of the City Staff:
Bruno Rumbelow
Jennifer Hibbs
Matthew C.G. Boyle
Tara Brooks
Call to Order
City Manager
Assistant City Manager
City Attorney
City Secretary
Mayor Tate called the meeting to order at 7.00 p.m. in the City Council Chambers.
Item 1. Executive Session
Mayor Tate announced the City Council would recess to the City Council Conference
Room to conduct a closed session regarding:
A. Real property relative to deliberation of the purchase, exchange, lease, sale
or value of real property (City facilities, Public Works, historic preservation,
downtown parking, and the 185 acres) pursuant to Section 551.072, Texas
Government Code.
B. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
The City Council recessed to the City Council Conference Room and began the closed
session at 7.04 p.m. The closed session ended at 7.27 p.m.
Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there
was any action necessary relative to Sections 551.072 or 551.087.
City Manager Bruno Rumbelow stated there was no action needed.
REGULAR MEETING
Mayor Tate called the regular meeting to order at 7.31 p.m. in the City Council Chambers.
Item 2. Invocation
Associate Pastor Doug Page with First Baptist Church gave the invocation.
Item 3. Posting of the Colors and Pledges of Allegiance
Boy Scout Troop 7 posted the colors and led the Pledge of Allegiance.
Item 4. Citizen Comments
Sayeda Bilqees Syed, 6705 Sapphire Circle North, Colleyville, introduced herself and
requested Council's support for her election to the Tarrant Appraisal District Board of
Directors.
PRESENTATIONS
Item 5. GRACE Chief Executive Officer Rebecca Cox to provide a report on GRACE
services.
Chief Executive Officer Rebecca Cox from GRACE updated Council on the GRACE
programs provided to the community in 2023 which included housing stability assistance,
utility aid, health care, the GRACE pantry, Christmas Cottage, and free summer lunches
for kids. In total 10,301 individuals received services with 104,621 service units provided.
Ms. Cox answered questions from Council.
Council did not take any action on this item.
Item 6. City Manager Bruno Rumbelow and Market Research Manager Steven Jones to
provide a report on the 2023 Christmas Capital of Texas.
Market Research Manager Steven Jones reported on the Main Street foot traffic statistics
during the Christmas Capital of Texas season and answered questions from Council.
City Manager Rumbelow reported that staff is currently conducting an analysis and review
of the 2023 Christmas Capital of Texas and will seek Council's input to compile the plans
for 2024. He also answered questions from Council.
City Council February 6, 2024 Page 2
Council discussed this item, raised issues they witnessed and/or heard about, and offered
suggestions for the 2024 plans.
Council did not take any action on this item.
NEW BUSINESS
Item 7. Consider an architectural design contract for the Grapevine Citv Hall lobbv
renovations and safety improvements with Architexas, and take anv necessary action.
Public Works Director Bryan Beck presented the main elements of the architectural
design contract that will include the design of new counters for Public Works, Building
Service and Utility Billing; demolition of the vault in the Public Works area; design of a
new mail area; expansion of Building Services Inspection offices; and design of an entry
vestibule at the Barton Street entrance. The architectural design contract will be for an
estimated amount of $45,000.
Director Beck answered questions from Council.
Motion was made to approve the architectural design contract for the Grapevine City Hall
lobby.
Motion:
Coy
Second:
Slechta
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 8. Consider a design contract for Grapevine Public Library interior floorplan design
with 720 Design, and take anv necessary action.
Assistant Library Director Chad Hetterley presented this item and explained that it will
allow for reimagining of the current Library floor plan for possible future needs. The design
contract will be for an estimated amount of $47,400.
Motion was made to approve a design contract for the Grapevine Public Library interior
floorplan design.
Motion: Coy
Second: Freed
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 9. Consider the purchase of fleet vehicles that were proposed in the Fiscal Year
2024 Budget through interlocal purchasing cooperatives or Buv-Board agreements, and
take anv necessary action.
City Council February 6, 2024 Page 3
Chief Financial Officer Jeff Strawn explained that approval of this item will allow for the
purchase of fleet vehicles that were proposed in the Fiscal Year 2024 budget on an as -
available or per order basis. All purchases will be cash funded.
Motion was made to approve the purchase of fleet vehicles that were proposed in the
Fiscal Year 2024 budget through interlocal purchasing cooperatives or Buy -Board
agreements.
Motion: Freed
Second: O'Dell
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and were acted upon as one
business item. Any member of the City Council or member of the audience may request
that an item be withdrawn from the consent agenda and placed before the City Council
for full discussion. No one requested to remove any items from the consent agenda.
Approval of the consent agenda authorizes the City Manager, or his designee, to
implement each item in accordance with Staff recommendations.
Item 10. Consider the vearly community distribution allocation to GRACE. Citv Manager
recommends approval.
City Manager Rumbelow recommended the annual community distribution allocation to
GRACE in the amount of $35,000.
Motion was made to approve the consent agenda as presented
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 11. Consider renewal of a contract and additional services from CivicPlus
government software.
City Manager Rumbelow recommended approval of the contract with CivicPlus, including
the addition of the CivicReady mass notification software, for an amount not to exceed
$59,671.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
City Council February 6, 2024 Page 4
Nays: None
Approved: 7-0
Item 12. Consider the renewal of annual Adobe Pro software licenses for all Citv users.
Chief Financial Officer Strawn recommended approval of Adobe licenses for an amount
not to exceed $45,000.
Motion was made to approve the consent agenda as presented
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 13. Consider the approval to utilize the funds received from the FY2024 Office of the
Governor. Public Safetv Office Criminal Justice Division Grant with the Readiness Group.
LLC for the Peer Support Team on behalf of the Northeast Fire Department Association
(NEFDA).
Fire Chief Darrell Brown recommended approval of the authorization of the use of grant
funds to establish a resiliency program and mindset in all NEFDA municipalities.
Motion was made to approve the consent agenda as presented
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 14. Consider the purchase of VMware vSphere Enterprise support and subscription
services from SHI Government Solutions.
Chief Information Officer Tessa Allberg recommended approval of the purchase of
support and subscription services for the virtual server infrastructure environment for an
amount not to exceed $27,377.
Motion was made to approve the consent agenda as presented
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 15. Consider the purchase of software and equipment for the lightning warning
system from Perry Weather Consulting.
City Council February 6, 2024 Page 5
Parks and Recreation Director Chris Smith recommended approval of the purchase of
software and equipment for the lighting warning system at the parks and sports fields for
an amount not to exceed $22,001.
Motion was made to approve the consent agenda as presented
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 16. Consider the award of an informal request for quote for concrete installation at
The Vinevards Campground and Cabins from Lasso 9 Construction.
Parks and Recreation Director Smith recommended approval of the award of an informal
request for quote for concrete installation at four RV sites at The Vineyards Campground
and Cabins for an amount not to exceed $48,000.
Motion was made to approve the consent agenda as presented
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 17. Consider an annual contract for lighting repairs, supplies and equipment from
Facilitv Solutions Group.
Public Works Director Beck recommended approval of an annual contract to establish
fixed annual pricing for lighting controls, lighting fixtures and ballasts to be purchased on
as needed basis for an annual estimated amount of $100,000.
Motion was made to approve the consent agenda as presented
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 18. Consider a contract for the purchase of water tank inspections and cleaning from
Consor Engineers, LLC.
Public Works Director Beck recommended approval of the contract for the purchase of
water tank inspections and cleaning of the Dove Elevated Tank and two well tanks at the
Water Plant for an amount not to exceed $39,600.
City Council February 6, 2024 Page 6
Motion was made to approve the consent agenda as presented
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 19. Consider the purchase of feeder wires for high service pumps for the Water
Treatment Plant from Gravbar.
Public Works Director Beck recommended approval of the purchase of feeder wires for
the Water Treatment Plant for an amount not to exceed $63,000.
Motion was made to approve the consent agenda as presented
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 20. Consider the purchase of three Flvat submersible pumps for the Hilton Lift Station
from Xvlem Water Solutions USA, Inc.
Public Works Director Beck recommended approval of three submersible sewage pumps
for the Hilton Lift Station for an amount not to exceed $325,300.
Motion was made to approve the consent agenda as presented
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 21. Consider Resolution No. 2024-002 calling the 2024 Citv Officers Election to be
held on Saturday. Mav 4. 2024, designating the polling place and, if necessarv, a run-off
election to be held on June 15, 2024.
City Secretary Tara Brooks recommended approval of the resolution to call an election to
be held on May 4 to elect a Mayor, City Council Place 1 and City Council Place 2. The
resolution also appointed the Tarrant County Elections Administrator as the Early Voting
Clerk.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
City Council February 6, 2024 Page 7
Nays: None
Approved: 7-0
RESOLUTION NO. 2024-002
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, CALLING FOR THE 2024 GENERAL
ELECTION OF OFFICERS TO BE HELD ON MAY 4, 2024;
DETERMINING THE POLLING PLACE; PROVIDING
SPECIFIC INSTRUCTIONS FOR THE CONDUCTING OF
SAID ELECTION; REPEALING INCONSISTENT
RESOLUTIONS AND PROVIDING AN EFFECTIVE DATE
Item 22. Consider the minutes of the January 16, 2024 Regular Citv Council meeting.
City Secretary Brooks recommended approval of the minutes as provided.
Motion was made to approve the consent agenda as presented
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
ADJOURNMENT
Motion was made to adjourn the meeting at 8.17 p.m.
Motion:
Rogers
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Passed and approved by the City Council of the City of Grapevine, Texas on this the 20th
day of February, 2024.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
City Council February 6, 2024 Page 8