HomeMy WebLinkAbout2024-02-21 Regular MeetingpERiTAGE
AGENDA
GRAPEVINE HERITAGE FOUNDATION MEETING
Wednesday, February 21, 2024 at 5:00 p.m.
2"d Floor Board Room
Grapevine Convention & Visitors Bureau
636 South Main Street
Grapevine, Texas 76051
1. Call to Order of Regular Meeting — Chair Melva Stanfield
Citizen Comments - Any person who is not scheduled on the agenda may address the Grapevine
Heritage Foundation Board under Citizen Comments or on any other agenda item by completing a
Citizen Appearance Request form with staff. A member of the public may address the Board
regarding an item on the agenda either before or during the Board's consideration of the item, upon
being recognized by the Chairman or upon the consent of the Board. In accordance with the Texas
Open Meetings Act, the Board is restricted in discussing or taking action during Citizen Comments.
2. Welcome — Melva Stanfield
3. Consider the Minutes of the January 17, 2024 Regular Meeting.
4. Old Business
A. Membership Report — David Klempin
B. Sponsorship Report — Balla Wright
C. Nash Farm Report — Melva Stanfield and Cody Scallions
D. Update on GHF Brochure — David Klempin
5. New Business
A. GHF Board Member Training and Strategic Planning Retreats — Melva Stanfield
B. 2024 GHF Preservation Advocacy Award Nominations — David Klempin
C. GHF Upcoming Events and Activities — Melva Stanfield
6. Distribution of Liaison Reports
A. Grapevine Convention and Visitors Bureau Liaison Report — Paul W. McCallum
B. City Council Report — Grapevine Heritage Foundation Council Liaison Duff O'Dell
7. Adjournment
The next meeting of the Grapevine Heritage Foundation Advisory Board will be held on Thursday,
March 20, 2024 at 5:00 pm at the Grapevine Convention & Visitors Bureau, 636 South Main Street,
Grapevine, Texas.
If you plan to attend this public meeting and have a disability requiring special arrangements, please
contact the Office of Historic Preservation at 817-410-3185 at least 24 hours in advance.
Reasonable accommodations will be made to assist your needs.
In accordance with Texas Government Code, Chapter 551.001 et seq. Acts of the 1993 Texas
Legislature, the Grapevine Heritage Foundari m nmeeting;ge da was prepared and posted by the
16th day of February, 2024 at 5:00 pm. \/
David Klempin,'
Manager, Heritage Programs & Preservation
February 21, 2024
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The Grapevine Heritage Foundation (GHF) held their regular scheduled monthly meeting at 5:00 p.m.
on Wednesday, February 21, 2024 in the 2nd Floor CVB Boardroom of the Grapevine Convention &
Visitors Bureau, 636 South Main Street, Grapevine, Texas 76051. Present were:
Melva Stanfield
Frances Jensen
Wendy Nelson
Courtney Fray
David Stine
Austin Kellerman
Stephanie Wright
Duff O'Dell
Chairman
Vice -Chairman
Secretary
Board Member
Board Member
Board Member
Board Member
City Council Liaison
The above constitutes a quorum, Absent was:
Balla Wright Treasurer
Sue Franks Board Member
With the following Convention &
Paul W. McCallum
Chris Laugenour
Cody Scallions
David Klempin
Kayce Vanderpool
Visitors Bureau staff present:
Executive Director CVB
Managing Director of Operations
Manager Museums & Education
Heritage Preservation Programs Manager
Heritage Preservation Programs Secretary
1. CALL TO ORDER AND CITIZEN COMMENTS
Chairman Melva Stanfield called the meeting to order at 5:02 p.m.
Citizen Comments
Any person who is not scheduled on the agenda may address the Grapevine Heritage
Foundation under Citizen Comments by completing a Citizen Appearance Request form. In
accordance with the Texas Open Meetings Act, the Advisory Board is restricted in discussing
or taking any action during Citizen Comments.
No Citizens Comments were made.
2. WELCOME
Chairman Stanfield welcomed the CVB staff and the GHF Board members.
3. MINUTES FOR APPROVAL
Wendy Nelson moved to accept the minutes as written from the January 17, 2024 regular
meeting. Courtney Fray seconded the motion.
GHF Minutes February 21, 2024
February 21, 2024
Minutes approved with a vote of:
Ayes: 7 (Stanfield, Jensen, Nelson, Fray, Stine, Kellerman, S. Wright)
Nays: 0 None
Absent: 2 (Wright, Franks)
4. OLD BUSINESS
A. Membership Report — David Klempin
David Klempin presented the membership report. The current active membership total is 163.
Donations received in January total $3,100.00. The Nash Farm Sponsorships are coming in
steady and that amount is not included in this total. With the new brochure and the addition
of the QR Code, membership payments can now be made online.
B. Sponsorship Report — Balla Wright
David Klempin reported for Balla Wright. He reported that the Nash Farm Sponsorship total
received is $6,250.00. Balla Wright is reaching out to those who we haven't received
payment from yet and keeping things on track.
C. Nash Farm Report — Cody Scallions
Cody Scallions reported that in January they had 1 group with 18 people; 2 tours with a total
of 55 people; The Bacon and Sausage workshop held January 27 had 8 participants; casual
visitation was 398; with a total January visitation of 479; volunteer hours were 66. There were
some bad weather days to slow down visitation.
For February at Nash Farm, there is scheduled 1 tour with 40 people, the first School Tour of
the season expecting 140 students; so far in February the visitation is 538 guests.
D. Grapevine Heritage Foundation Brochure Report — David Klempin
David Klempin distributed a draft copy of the brochure for review. Suggestions from the
Advisory board are to move the QR Code to be with the Membership block to make it easier
to join online; make the CVB logo larger and add GHF logo to the back; change some of the
wording in different areas; and change the email address to a dedicated GHF email address.
Melva thanked Scott Baker and Sallie Andrews for all the hard work and time on the
brochure. Plans are to have the brochure printed and distributed within a few weeks.
5. NEW BUSINESS
A. GHF Board Member Training and Strategic Planning Retreats — Melva Stanfield
Chairman Stanfield said she would like to plan for a board member training. The board would
take a bus tour around Grapevine to heritage sites, learning about the background and
history of the sites and see what they look like now, and how we have preserved each
property. She hopes to have the training in March on a Saturday morning.
The Chairman would also like for the GHF board to have a Strategic Planning Retreat. The
Board members would meet to review the goals for the Heritage Foundation and set goals for
the next 3 — 5 years. Mr. McCallum said the retreat would historically be about 4 hours on a
Saturday morning including a lunch. The earliest date to meet would be in June, due to
possibility of having some new board members to include in the retreat.
B. 2024 GHF Preservation Advocacy Award Nominations — David Klempin
2 GHF Minutes February 21, 2024
February 21, 2024
The presentation will be Tuesday, May 7, 2024 at the City Council Meeting at 6:30 p.m.
followed by a small reception. David Klempin presented the nominations with some history
on each property.
Township Proiect Award - 607 South Dooley Street
- 1907 Edward Jenner Lipscomb house
Business Preservation/Conservation Proiect Award - 323 West Northwest Highway
- 1940 Dalton Oil Building
Preservation/Conservation Proiect Award - 428 East Wall Street
- 1908 Blevins House
Rehabilitation Proiect Award - 300 West College Street
- 1907 Forbes House
All of the board members were in agreement that the nominations were good choices to be
recognized. David Stine moved to accept the Preservation Advocacy Award nominations
presented. Wendy Nelson seconded the motion.
Motion approved with a vote of:
Ayes: 7 (Stanfield, Jensen, Nelson, Frey, Stine, Kellerman, S. Wright)
Nays: 0 None
Absent: 2 (B. Wright, Franks)
C. GHF Upcoming Events and Activities — Melva Stanfield
Cody Scallions presented the upcoming events for Nash Farm and asked for board
volunteers to sign-up for the events. First Friday, "Spring on the Farm" will be March 1st from
10 am -noon, with many tickets sold already, there will be many hands-on activities and
garden planting.
Spring into Nash will be April 20t" from 10am-2pm. Mr. Scallions provided a sign-up sheet
for everyone to sign-up. GHF will have a table at the entrance for everyone to greet the
visitors.
The Fundraiser Dinner will be April 13, with a total of 75 tickets at $75.each. The theme is
"Picnic" with old fashioned yard games, serving BBQ. With a silent auction. Each board
member is asked to secure one or two auction items (weekend getaway, lake house, cabin,
golf, event tickets, ask friends for ideas and donations).
Melva Stanfield aske everyone to attend the April 7th Preservation Advocacy Award
presentation and attend the following reception to meet the award recipients and introduce
them to the Heritage Foundation.
6. LIAISON REPORTS
A. Grapevine Convention and Visitors Bureau Liaison Report — Paul W. McCallum
3 GHF Minutes February 21, 2024
February 21, 2024
Mr. McCallum reported on the CVB maintenance projects including the Nash Farm and
Train Depot new roofs, were funded with proceeds from the festivals. The Palace is
currently having the main doors re -skinned and restored.
The fire suppression system for Nash Farm and the Ice House is moving forward. The CVB
is working with the different city departments, structural engineers and the installers to get
the job done.
The GVRR (Grapevine Railroad) season opener was this past weekend. It was successful
with almost 2,000 riders. All runs were almost at capacity, with 95% of riders from out of
town.
Convention sales booked business is up considerably year over year. Leads generated for
the hotels is way up, the room rate is up $4. over last year, occupancy is up over 4%.
Grapevine Mills had the best January they have ever had.
Tomorrow we will kick off the first Steering Committee meeting for the 40th annual Main
Street Fest, May 17-19. Our very own GHF Board Member, Wendy Nelson and her
husband Seth are the Chairmen for this event. They have many new activities planned for
this year's Main Street Fest.
B. City Council Liaison Update — Duff O'Dell
Councilwoman Duff O'Dell reported that the Council approved a new restaurant Portillo's,
the ground breaking for Rock and Brew and the pre -opening for Firebirds Woodfire Grill.
There was a presentation given for potential use of the Old Police Department building on
Dallas Road that had a WOW factor.
Election filing is closed. The renewal application for the GHF board is approaching so don't
forget to get your applications in on time.
February 26th at 7p.m. Historical Society will meet at the Vine. Mayor William D. Tate will
be the speaker, reading excerpts from his book "My Barefoot Days".
Saturday, March 2nd is the Annual Texas Independence Day event hosted by the
Grapevine Historical Society to be held at the CVB Grand Hall. The Ice House Museum and
the Settlement to City Museums will be open with a vintage car show with a 1924, 1974 and
2024 cars on display. Chili will be served at noon and showing the silent movie of "Peter
Pan".
The Dallas, Heritage Society at Old City Park is not renewing their 50-year contract. The
Dallas Park & Recreation Department is assuming the operations of the 23 buildings at the
park. It would be nice if the City of Grapevine could get the Gano cabin back to Grapevine.
Melva said the community needs to love Grapevine, so nothing like this happens here.
David Klempin said the Dallas Park department will be taking over the Heritage Park. Mr.
McCallum said we are keeping a close eye on the situation and would be interested in
getting the Gano Cabin back in Grapevine if it becomes available.
4 GHF Minutes February 21, 2024
February 21, 2024
The next regular meeting of the Grapevine Heritage Foundation is scheduled for March 20, 2024 at
5:00 p.m.
7. ADJOURNMENT
Courtney Fray moved to adjourn the meeting, Austin Kellerman seconded the motion. The
meeting was adjourned at 6:04 p.m. with the following vote:
Motion approved with a vote of:
Ayes: 7 (Stanfield, Jensen, Nelson, Fray, Stine, Kellerman, S. Wright)
Nays: 0 None
Absent: 2 (B. Wright, Franks)
PASSED AND APPROVED FEBRUARY 21. 2024 MINUTES BY THE GRAPEVINE HERITAGE
FOUNDATION, ON THIS THE 20TH DAY OF MARCH, 2024.
APPROVED:
AIRMAN
ATTEST: V SECRETARY
5 GHF Minutes February 21, 2024