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Home My WebLink About1997-11-04 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, NOVEMBER 4, 1997 AT 6:30 P.M. , CITY COUNCIL CONFERENCE ROOM SECOND FLOOR � 200 SOUTH MAIN STREET DINNER AT 6:30 P.M. CALL TO ORDER 1. Financing alternatives for equipment purchase and storm drainage utility bonds. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 410-3182 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE . TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE SPECIAL CITY COUNCIL MEETING WORKSHOP AGENDA WAS PREPARED AND POSTED ON THIS THE 31ST DAY OF OCTOBER, 1997 AT 5:00 P.M. J di . Brown ' A istant City Secretary . STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 4th day of November, 1997 at 6:30 p.m. in City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Jerry L. Pittman Council Member Clydene Johnson Council Member Roy Stewart Council Member constituting a quorum, with the following members of the City Staff: � Roger Nelson City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Pro Tem Ware called the meeting to order at 6:50 p.m. ITEM 1. DISCUSS DEBT FINANCING OPTIONS City Manager Roger Nelson briefed the City Council regarding financing options available for two items that were approved for funding during Fiscal Year 1998 budget: Storm Drainage Utility System (SDUS) Revenue Bonds and vehicle/equipment purchases. Two options were discussed in regard to the SDUS financing: (1) issuance of short term (three to six months) revenue anticipation notes and (2) commitment of Fund Balance to cover interim financing. Also discussed were finro options for financing equipment purchases: (1) internal financing by utilization of the lease fund and (2) external financing via issuance of � Equipment Acquisition Notes. There was no action taken by the City Council. 11/04/97 ADJOURNMENT Council Member Stewart, seconded by Council Member Pittman, offered a motion to adjourn the workshop at 7:10 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of November , 1997. APPROVED: �-. William D. Tate Mayor ATTEST: Linda Huff City Secretary � 2 AGENDA ' � CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, NOVEMBER 4, 1997 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTNE SESSION 1. City Council to conduct a closed session relative to: A. Pending or contemplated litigation relative to the Dallas/Fort Worth International Airport Board's decision relative to proposed Runway 16/34 West under Section 551.071, Texas Government Code. B. Real property relative to contemplated real estate transaction regarding 311, 409 and 415 South Main Street under Section 551.072, Texas Government � Code. C. Conference with City Manager and Staff to receive information relative to economic development prospects under Section 551.075, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to pending or contemplated litigation, real property and conference with employees under Sections 551.071, 551.072, and 551.075, Texas Government Code. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT ' THE CITY SECRETARY'S OFFICE AT (817) 410-3182 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. ' IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, . ACTS OF THE 1993 TEXAS LEGISLATURE, THE SPECIAL CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 31ST DAY OF OCTOBER, 1997 AT 5:00 P.M. .�� Jo i . Brown A ' tant City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE . The City Council of the City of Grapevine, Texas met in Special Session (Executive Session) on this the 4th day of November, 1997 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Jerry L. Pittman Council Member Clydene Johnson Council Member Roy Stewart Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:11 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding (A) pending or contemplated litigation relative to Dallas/Fort Worth International Airport Board's decision relative to proposed Runway 16/34 West; (B) real property relative to contemplated real estate transaction regarding 311, 409, and 415 South Main Street and (C) conference with City Manager and Staff to receive information relative to economic development prospects under Sections 551.071, 551.072 and 551.075,Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Roger Nelson stated there was no action necessary (A) relative to pending or contemplated litigation relative to Dallas/Fort Worth International Airport Board's decision relative to proposed Runway 16/34 West; (B) real property relative to contemplated real estate transaction regarding 311, 409, and 415 South Main Street and (C) conference with City Manager and 11/04/97 Staff to receive information relative to economic development prospects under Sections 551.071 and 551.075, Texas Government Code. NOTE: City Council continued with the Regular City Council meeting in open session in the Council Chambers. ; ADJOURNMENT Council Member Spencer, seconded by Council Member Wilbanks, offered a motion to adjourn the meeting at 7:40 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of November , 1997. APPROVED: William D. Tate Mayor j ATTEST: Lind Huff City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, NOVEMBER 4, 1997 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION: Council Member Clydene Johnson . CITIZEN COMMENTS OLD BUSINESS 1. Consider accepting the bid for the sale of 415 South Main Street and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for . full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 2. Consider a resolution casting votes for Mr. Mike Davis to serve on the Tarrant County Tax Appraisal District Board of Directors for a term of finro years. City Manager recommends approvaL 3. Consider award of Bid 8066 Printing of 1998 Activities Brochure for the Recreation Division to the lowest and best bidder meeting specifications, F.J. Business Forms. Parks & Recreation Director recommends approvaL 4. Consider renewal of Bid 96-672 Street Material Annual Contract to the lowest and best bidders meeting specifictions: Beall Transportation; Reynolds Asphalt; J. L. Bertram; Pioneer Aggregate; Vulcan Materials; Charley's Concrete; Marock, Inc.; = and Austin Bridges. Public Works Director recommends approvaL � . 5. Consider award of Bid 7047 for PVC Pipe Annual Contract to the lowest and best bidders meeting specifications: Ferguson Enterprises; ACT; Metro Valve; Utility Plus; US Filter; and Whipco. Public Works Director recommends approval. 6. Consider award of Bid 7063 Water Meter Box to the lowest and best bidder meeting specifications, Metro Valve. Public Works Director recommends approval. 7. Consider rejecting all bids received for Bid 7044 Playground Safety Surfacing. Parks & Recreation Director recommend approvaL 8. Consider rejecting all bids received for Bid 8067 Dump/Water Truck. Public Works Director recommends approval. 9. Consider rejecting all bids received for Bid 8069 Vibratory Roller. Public Works Director recommends approvaL �� /�-'�s9� 10. Consider the minutes of the October �1997 City Council meeting as published. City Secretary recommends approvaL � PURSUANT TO THE TEXAS OPEN MEETINGS ACT, TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ONE OR MORE OF THE ABOVE ITEMS MAY BE CONSIDERED IN EXECUTIVE SESSION CLOSED TO THE PUBLIC. ANY DECISION HELD ON SUCH MATTER WILL BE TAKEN OR CONDUCTED IN OPEN SESSION FOLLOWING THE CONCLUSION OF THE EXECUTIVE SESSION. MISCELLANEOUS REPORTS AND/OR DISCUSSION ` ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABIUTY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT ; THE CITY SECRETARY'S OFFICE AT (817) 410-3182 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ' ACTS OF THE 1993 TEXAS LEGISLATURE, THE REGULAR CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 31ST DAY OF OCTOBER, 1997 AT 5:00 P.M. ^ � Jo i . Brown As � tant City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 4th ' day of November, 1997 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Jerry L. Pittman Council Member Clydene Johnson Council Member Roy Stewart Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:30 p.m. INVOCATION Council Member Johnson delivered the Invocation. ITEM 1. ACCEPT BID FOR 415 SOUTH MAIN STREET City Manager Roger Nelson recommended the City Council accept the bid in the amount of$152,000.00 from Mr. Michael Riddle and Mr. Greg Sutton to purchase 415 South Main Street. Council Member Johnson, seconded by Council Member Spencer, offered a motion to accept the bid in the amount of$152,000.00 for 415 South Main Street as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None 11/04/97 CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 2 Resolution Tarrant County Tax Appraisal District Board of Directors ' � City Manager recommended approval of a resolution casting 58 votes for Mr. Mike Davis of Grapevine to serve for a finro year term on the Tarrant County Tax Appraisal District Board of Directors beginning January 1, 1998. Motion by Council Member Stewart, seconded by Council Member Pittman, to approve as ' recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None RESOLUTION NO. 97-52 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS CASTING VOTES FOR THE ELECTION OF A CANDIDATE TO SERVE ON THE TARRANT COUNTY TAX APPRAISAL DISTRICT BOARD OF DIRECTORS : � Item 3. Award Bid 8066 Printing of 1998 Activities Brochure. Recreation Division Parks & Recreation Director recommended award of Bid 8066 Printing of 1998 Activities Brochure for the Recreation Division to the lowest and best bidder meeting specifications, F. J. Business Forms, in the amount of$16,298.20. Motion by Stewart, seconded by Council Member Pittman, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Item 4. Renew Bid 96-672 Street Material Annual Contract Public Works Director recommended renewal of Bid 96-672 Street Material Annual Contract to the lowest and best bidders meeting specifications as follows: Beall 2 11/04/97 Transportation for items 1, 2, 11, 13 and 19 (primary); Reynolds Asphalt for Items 3, 4 and 5 (secondary); J. L. Bertram for Items 5 (primary) and 6 (third); Pioneer Aggregate for Items 7, 8 and 13 (secondary); Vulcan Materials for Items 9 and 10 (primary); Charley's Concrete for Item 13 (third); Marock, Inc. for Items 5 (third) and 6 (primary); and Austin Bridge for Item 6 (secondary). Motion by Council Member Stewart, seconded by Council Member Pittman, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Item 5. Award Bid 7047 PVC Pipe Annual Contract Public Works Director recommended award of Bid 7047 PVC Pipe Annual Contract to the � lowest and best bidders meeting specifications as follows: Ferguson Enterprises for Items 1-47, 63, 79, 80, 82, 84, 95-102; ACT for Items 48-62, 64-78, 81, 83, 85-94, 103-115, 130, 132-140; Metro Valve for Items 116-129, 131, 141-146, 148-154, 168-169, 172-173, 183, 185, 187-197, 199-206; Utility Plus for Items 155-167, 171, 179, 180, 184, 186, 207, 209- 211; US Filter for Items 147, 170, 174-178, 181, 182, 198, 208 and 212; and Whipco for Items 213-328. Motion by Council Member Stewart, seconded by Council Member Pittman, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Item 6. Award Bid 7063 Water Meter Boxes Public Works Director recommended award of Bid 7063 Water Meter Boxes to the lowest and best bidder meeting specifications, Metro Valve, in an amount not to exceed . $29,604.25. Motion by Council Member Stewart, seconded by Council Member Pittman, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None 3 11/04/97 Item 7. Reject Bid 7044 Playground Safety Surfacing . �. Parks & Recreation Director recommended rejecting all bids received for Bid 7044 Playground Safety Surfacing. Motion by Council Member Stewart, seconded by Council Member Pittman, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Item 8. Reject Bid 8067 Dump/Water Trucks Public Works Director recommended rejecting all bids received for Bid 8067 Dump/Water Trucks. Motion by Council Member Stewart, seconded by Council Member Pittman, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None _ Item 9. Re�ect Bid 8069 Vibratory Roller Public Works Director recommended rejecting all bids received for Bid 8069 Vibratory Roller. Motion by Council Member Stewart, seconded by Council Member Pittman, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Item 10. Consideration of Minutes �1 '�' ��4 7 � City Secretary recommended approval of the minutes of the October �6;1997 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Pittman, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None 4 11/04/97 MISCELLANEOUS REPORTS AND/OR DISCUSSION ITEM 11. PALACE THEATER . Council Member Pittman reported that the family of Ms. Starr Frank has donated her piano to the City of Grapevine. The City restored the 75 year old piano and it has been placed in the Palace Theater. ITEM 12. GRAPEVINE MILLS MALL OPENING City Manager Nelson commended the Police and Engineering Departments for their traffic design and plans to handle opening weekend of the Grapevine Mills Mall. He noted that opening weekend at Grapevine Mills had generated the largest volume of customers and sales at any of The Mills mall openings. He commended all City Staff for their commitment in the success of the opening of Grapevine Mills Mall. ADJOURNMENT Council Member Spencer, seconded by Council Member Wilbanks, offered a motion to adjourn the meeting at 7:40 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart . Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of November , 1997. APPROVED: � . •, William D. Tate Mayor ATTEST: Lin a Huff City Secretary 5