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HomeMy WebLinkAbout1997-06-03 Joint Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, JUNE 3, 1997 AT 6:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET DINNER AT 5:30 P.M. CALL TO ORDER 1 . Review status of the City's information technology resources. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 481-0392 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551 .001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE SPECIAL CITY COUNCIL MEETING WORKSHOP AGENDA WAS PREPARED AND POSTED ON THIS THE 30TH DAY OF MAY, 1997 AT 5:00 P.M. _� . �u., , t Lind Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 3rd day of June, 1997 at 6:30 p.m. in City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Jerry L. Pittman Council Member Clydene Johnson Council Member Roy Stewart Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson Interim City Manager Christopher Hooper Acting Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 6:00 p.m. ITEM 1. WORKSHOP. INFORMATION TECHNOLOGY RESOURCES Interim City Manager Roger Nelson reported Police Chief Tom Martin had been placed in charge of reviewing the City's Management Information System to make recommendations relative to upgrading the City's information technology system. Chief Martin presented an overview of the City's current nefinrork system, servers and software, as well reviewing upgrade projects that are to be completed during the current fiscal year with funds that are currently available. Chief Martin then reviewed the capital projects proposed during Fiscal Year 1998 for personal computer hardware and software upgrades. It was noted the proposed upgrades would provide state of the art equipment and communication capabilities to the City. There was no action taken by the City Council. 06/03/97 ADJOURNMENT Council Member Stewart, seconded by Council Member Pittman, offered a motion to adjourn the workshop at 6:50 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the »th day of June , 1997. APPROVED: William D. Tate Mayor ATTEST: , Lin a Huff City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, JUNE 3, 1997 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1 . City Council to conduct a closed session relative to: A. Pending or contemplated litigation relative to the Dallas/Fort Worth ' International Airport Board's decision relative to proposed Runway 16/34 West under Section 551 .071 , Texas Government Code. ' B. Real property relative to right-of-way acquisition relative to Heritage : Avenue Construction Project (Mike and Lisa Nault) under Section 551 .072, Texas Government Code. C. Personnel relative to City Manager under Section 551 .074, Texas Government Code. D. Conference with City Manager and Staff to receive information relative to economic development prospects under Section 551 .075, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to pending or contemplated litigation, real property, personnel and conference with employees under Sections 551 .071 , 551 .072, 551 .074, and 551 .075, Texas Govemment Code. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 481-0392 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551 .001 et seq, : ACTS OF THE 1993 TEXAS LEGISLATURE, THE SPECIAL CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 30TH DAY OF MAY, 1997 AT : 5:00 P.M. � ` �� � Lind Huff City Secretary SUPPLEMENTALAGENDA SPECIAL CITY COUNCIL MEETING CITY OF GRAPEVINE, TEXAS TUESDAY, JUNE 3, 1997 AT 7:30 P.M. EXECUTNE SESSION A. (2) Pending or contemplated litigation relative to Southern States Equipment Corporation under Section 551.071, Texas Government Code. ! IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE REGULAR CITY COUNCIL MEETING SUPPLEMENTAL AGENDA WAS PREPARED AND POSTED ON THIS THE 30TH DAY OF JUNE, 1997 AT 5:00 P.M. Lind uff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session (Executive Session) on this the 3rd day of June, 1997 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Jerry L. Pittman Council Member Clydene Johnson Council Member Roy Stewart Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson Interim City Manager Christopher Hooper Acting Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:10 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding (A) pending or contemplated litigation relative to (1) Dallas/Fort Worth International Airport Board's decision relative to proposed Runway 16/34 West and (2) Southern States Equipment Corporation; (B) real property relative to right-of-way acquisition relative to Heritage Avenue Construction Project (Mike and Lisa Nault); (C) personnel relative to City Manager; and (D) conference with City Manager and Staff to receive information relative to economic development prospects under Sections 551.071, 551.072, 551.074 and 551.075, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. Interim City Manager Nelson stated there was no action necessary (A) relative to pending or contemplated litigation relative to (1) Dallas/Fort Worth International Airport Board's decision relative to proposed Runway 16/34 West and (2) Southern States Equipment Corporation; and (D) conference with City Manager and Staff to receive information relative to economic development prospects under Sections 551.071 and 551.075, Texas Government Code. 06/03/97 Regarding (B) real property, Interim City Manager Nelson requested authorization to sign a letter of agreement with Mike and Lisa Nault for acquisition of property relative to Heritage Avenue Construction project. Council Member Pittman, seconded by Council Member Stewart, offered a motion to , authorize the City Manager to execute said letter of agreement. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None NOTE: (C) Personnel relative to City Manager was not discussed. NOTE: City Council continued with the Regular City Council meeting in open session in the Council Chambers. ADJOURNMENT Council Member Stewart, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 9:50 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the ��th day of June , 1997. APPROVED: �- ; -------------------------- William D. Tate Mayor ATTEST: �. Lind Huff City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL JOINT CITY COUNCIL & PLANNING & ZONING COMMISSION MEETING TUESDAY, JUNE 3, 1997 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION: Council Member Clydene Johnson PRESENTATION 1 . Mayor Tate to recognize the 1997 Grapevine High School Literary Criticisim Team for winning the State University Interscholastic League 4-A Championship. 2. Mayor Tate to recognize Pavestone, Inc. for participation in the City Hall Project. JOINT PUBLIC HEARINGS 3. City Council and Planning & Zoning Commission to continue a public hearing relative to Conditional Use Application CU97-25 filed by Tres Hombres Mexican Cantina requesting a waiver to specific requirements of Section 47E.2 pursuant to Section 47F of Ordinance No. 82-73, as amended, and requesting a conditional use permit to amend the site plan approved by Ordinance No. 97-40 for a planned commercial center in excess of 1 ,000,000 square feet of gross leasable space to allow for the possession, storage, retail sale, and on-premise consumption of alcoholic beverages (beer, wine, and mixed beverages) in conjunction with a restaurant located at 2550 Grapevine Mills Parkway. Applicant has requested the item be tabled to July 1 , 1997 (item was tabled at the May 20, 1997 meeting). 4. City Council and Planning & Zoning Commission to continue a public hearing relative to the final plat of the Grapevine Mills Addition. Staff recommends tabling the item to the July 1 , 1997 meeting (item was tabled at the May 20, ' 1997 meeting). 5. City Council and Planning & Zoning Commission to conduct a public hearing relative to Conditional Use Application CU97-29 filed by The Mills Corporation requesting a waiver to specific requirements of Section 47E.2 pursuant to Section 47F of Ordinance No. 82-73, as amended, and requesting a conditional use permit to amend a site plan approved by Ordinance No. 97-40 relative to signage for a planned commercial center in excess of 1 ,000,000 square feet of gross leasable space regarding the Grapevine Mills Mall. The subject property is located at 3000 Grapevine Mills Parkway. END OF JOINT PUBLIC HEARINGS Planning & Zoning Commission to recess to Conference Room #204 to consider ' published agenda items. City Council to remain in session in the Council Chambers to consider published business. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 481-0392 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551 .001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE SPECIAL JOINT CITY COUNCIL AND PLANNING & ZONING COMMISSION MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 30TH DAY OF MAY, 1997 AT 5:00 P.M. .L, G Lin a Huff City Secretary AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, JUNE 3, 1997 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CITIZEN COMMENTS OLD BUSINESS ; 6. Consider a funding agreement with Texas Department of Transportation (TxDOT) for Grapevine Mills guide signage on the State highway systeml and take any necessary action. NEW BUSINESS 7. Consider appointments to citizen boards/committees and take any necessary action. 8. Consider City Council Committee appointments and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may : request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 9. Consider Amendment No. 3 to the Huit-Zollars, Inc. Engineering Design Services Contract for the Pool Road Reconstruction Project and authorization for Staff to execute said agreement. Public Works Director recommends approval. 10. Consider award of a construction contract for the reconstruction of Pool Road ' between Hall-Johnson Road and Ira E. Woods Avenue to the lowest and best bidders meeting specifications, J. L. Bertram Construction & Engineering, Inc. and Orval Hall Excavating Company, A Joint Venture, and authorization for Staff to execute said contract. Public Works Director recommends approval. 1 1 . Consider award of a materials testing contract for the construction of paving, drainage, water and wastewater improvements for the Pool Road Reconstruction Project to Terracon, Inc. and authorization for Staff to execute said contract. Public Works Director recommends approval. 12. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic relative to no parking on Pool Road from Hall-Johnson Road to Ira E. Woods Avenue (State Highway 26). Public Works Director recommends approval. 13. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic relative to no parking on Wildwood Lane at Boyd Drive. Public Works Director recommends approval. 14. Consider a contract with Gallagher Construction Company for construction management services for the new pool in south Grapevine. Interim City Manager recommends approvaL 15. Consider Change Order No. 2 to the Dove Road Curve/Dove Road Park-Park Boulevard Overlay Construction Contract and authorization for Staff to execute said change order. Public Works Director recommends approval. 16. Consider: (a) developer agreement with Trinity Industries, Inc. for the construction of Municipal Way, Hanover Drive, and Trinity Boulevard within the Trinity site; (b) consider amending the FY96 Capital Projects Budget for City participation in thoroughfare roadway construction with private developers; (c) consider authorizing City participation in the cost of the project; and (d) consider authorizing Staff to execute said developer agreement. Public Works Director ' recommends approval. 17. Consider award of a construction contract for paving and drainage improvements on Municipal Way, Hanover Drive and Trinity Parkway to J. L. Bertram Construction and Engineering, Inc. and authorization for Staff to execute said contract. Public Works Director recommends approval. 18. Consider award of a materials testing contract for the construction of paving and drainage for Trinity Industries Tract, Phase II to Rone Engineers, Inc. and authorization for Staff to execute said contract. Public Works Director ' recommends approval. 19. Consider agreements with Bear Creek Disc Golfers for the Adopt-A-Park Program for the Bear Creek Park Disc Golf Course and with Therapeutic Massage Resources for the Adopt-A-Road Program for Northwest Highway from Dooley Street to Ruth Wall Street. Parks & Recreation Director recommends approval. 20. Consider award of quotation to Treaty Oaks Corporation for emergency repairs to the Dove Park Swimming Pool. Parks & Recreation Director recommends approvaL 21 . Consider a resolution authorizing purchase of ten Compaq computer file servers through the State Purchasing and General Services Commission contract. Police Chief recommends approval. 22. Consider a resolution authorizing purchase of Novell Networking Operating System Software and Licenses through the State Purchasing and General Services Commission contract. Police Chief recommends approval. 23. Consider the minutes of the May 20, 1997 City Council meetings. City Secretary recommends approval as published. PLANNING & ZONING COMMISSION RECOMMENDATIONS 24. Consider the recommendation of the Planning & Zoning Commission relative to Conditional Use Application CU97-20 and a subsequent ordinance, if applicable. The application was filed by North Dallas Retail LP requesting a waiver to specific requirements of Section 47E.2 pursuant to Section 47F of Ordinance ' No. 82-73, as amended, and requesting a conditional use permit to amend a site plan approved by Ordinance No. 96-34 for retail development on property located at 300 Park Boulevard South. (Item was tabled at the May 20, 1997 meeting.) 25. Consider the recommendation of the Planning & Zoning Commission relative to Conditional Use Application CU97-29 (The Mills Corporation) and a subsequent ordinance, if applicable. 26. Consider the recommendation of the Planning & Zoning Commission relative to proposed amendments to Appendix D, Comprehensive Zoning Ordinance No. 82-73, as amended, Section 53 Landscaping Regulations relative to minimum tree size for planting and a subsequent ordinance, if applicable. MISCELLANEOUS REPORTS AND/OR DISCUSSION � ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 481-0392 AT LEAST 24 HOURS W ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE , TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551 .001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE REGULAR CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 30TH DAY OF MAY, 1997 AT 5:00 P.M. . , Lin Huff City Secretary , CITY OF GRAPEVINE SPECIAL BRIEFING SESSION PLANNING & ZONING COMMISSION TUESDAY, JUNE 3, 1997 AT 7:00 P.M. PLANNING & ZONING CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CAL� TO ORDER WORK SESSION 1 . Planning & Zoning Commission to conduct a briefing session to discuss items scheduled to be heard in the June 3, 1997 public hearing. 2. Discuss proposed amendments to Appendix D, Comprehensive Zoning Ordinance No. 82-73, as amended, Section 53 Landscaping Regulations and take any necessary action. ADJOURNMENT IF YOU PLAN TO ATTEND THIS BRIEFING SESSION AND YOU HAVE A DISABILITY ' THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE OFFICE OF DEVELOPMENT SERVICES AT (817) 481-0377 AT LEAST 24 HOURS IN ADVANCE. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551 .001 et. seq. ACTS OF THE 1993 TEXAS LEGISLATURE, THE PLANNING AND ZONING BRIEFING SESSION AGENDA WAS PREPARED AND POSTED ON THIS THE 30TH DAY OF MAY, 1997 AT 5:00 P.M. y � Lmd Huff City Secretary AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL PLANNING & ZONING COMMISSION MEETING TUESDAY, JUNE 3, 1997 AT 7:30 P.M. PLANNING & ZONING COMMISSION CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET OLD BUSINESS 1 . Consider Conditional Use Application CU97-20 (North Dallas Retail LP) and make a recommendation to the City Council. NEW BUSINESS 2. Consider Conditional Use Application CU97-29 (The Mills Corporation) and make a recommendation to the City Council. MISCELLANEOUS REPORTS AND/OR DISCUSSION ' ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 481-0392 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551 .001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE SPECIAL PLANNING & ZONING COMMISSION MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 30TH DAY OF MAY, 1997 AT 5:00 P.M. , , ind Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Planning &Zoning Commission of the City of Grapevine, Texas met in Special Joint Session on this the 3rd day of June, 1997 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members of the City Council present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Jerry L. Pittman Council Member Clydene Johnson Council Member Roy Stewart Council Member constituting a quorum, with the following members of the Planning & Zoning Commission: Larry Oliver Chairman Steve Stamos Member Marvin Balvin Member Kathy Martinez Member Stephen Newby Member Chris Coy Member Herbert Fry 1 st Alternate Gregory Czapanskiy 2nd Alternate constituting a quorum, with Vice Chairman Darlene Freed absent, with the following members of the City Staff: Roger Nelson Interim City Manager . Christopher Hooper Acting Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:45 p.m. INVOCATION Council Member Johnson delivered the Invocation. 06/03/97 . ITEM 1 PRESENTATION. PROCLAIM 1997 GRAPEVINE HIGH SCHOOL LITERARY = CRITICISM TEAM DAY MayorTate proclaimed June 3, 1997 as Grapevine High School Literary Criticism Team Day in recognition of the three member team winning the State University Interscholastic League 4-A Championship. The team, comprised of Patricia Winters, Alan Davis and Corrine Davis, was coached by teacher Susan Pittman and through their diligence and . mastery of their craft accomplished the ultimate achievement by winning First Place in the State of Texas in Class A Literary Criticism. ITEM 2. PRESENTATION, PAVESTONE. INC. RECOGNITION Mayor Tate recognized Pavestone, Inc. for their participation in the new City Hall Project at 200 South Main Street. Mayor Tate stated the City of Grapevine constructed a new City Hall Building in the Grapevine Downtown Historic District reflecting "turn of the century" architecture and noted the streets of that period were paved with cobblestone bricks. Pavestone, Inc. wished to contribute to their community by assisting in the : improvement of the Downtown Historic District and therefore donated approximately 10,000 square feet of brick pavers (similar to the type used to construct streets of that , period) to the City Hall Project to pave Barton Street and the area immediately surrounding the new City HaIL . Mayor Tate presented a plaque expressing the City Council's appreciation and humble thanks to Pavestone, Inc. President, Mr. Bob Schlegel, for its public spirited commitment to the City of Grapevine and to the lasting beauty of Grapevine City Hall and the Downtown Historic District. ITEM 2A. PRESENTATION. PLANING & ZONING COMMISSION, LANDSCAPING REGULATIONS. MINIMUM TREE SIZE Development Services Director H. T. Hardy introduced Planning & Zoning Commission Chairman Larry Oliver who briefed the City Council regarding the Commission's workshops on Section 53, Landscaping Regulations, relative to minimum tree size requirements. Chairman Oliver reviewed the information provided the Commission by Mr. Curtis Taber, owner of Southwest Landscape Nursery (a commercial and residential landscaper with 33 years of experience), regarding what size trees to plant, the costs and survival rate of balled versus containerized trees and the best time of year to plant trees. � Commissioner Balvin presented slides of various commercial landscaped developments in Grapevine pointing out the difference in appearance between a minimum seven foot high tree and a minimum three inch caliper tree when measured six inches above ground. 2 06/03/97 Also noted was the improvement to the aesthetics of the buildings by the planting of the larger trees. Chairman Oliver reported that as a result of the workshops, the Commission continues to support a minimum tree size of three caliper inches measured six inches above ground. Mr. Hardy stated the Planning & Zoning Commission would make a formal recommendation for City Council action later in the meeting. ITEM 3. PUBLIC HEARING. CONDITIONAL USE APPLICATION CU97-25 TRES HOMBRES MEXICAN CANTINA Mayor Tate declared the public hearing continued from the May 20, 1997 meeting. Planner Marcy Ratcliff advised Conditional Use Application CU97-25 had been filed by Tres Hombres Mexican Cantina requesting a waiver to specific requirements of Section 47E.2 pursuant to Section 47F of Ordinance No. 82-73, as amended, and requesting a conditional use permit to amend the site plan approved by Ordinance No. 97-40 for a planned commercial center in excess of 1,000,000 square feet of gross leasable space to allow for the possession, storage, retail sale, and on-premise consumption of alcoholic beverages (beer, wine, and mixed beverages) in conjunction with a restaurant located at 2550 Grapevine Mills Parkway. Ms. Ratcliff advised the applicant has requested the item be tabled to the June 17, 1997 meeting to address issues associated with a right- turn-only exit lane onto State Highway 26 at the southeast corner of the site and a driveway entrance/exit onto Grapevine Mills Circle at the southwest corner of the site. (The item was tabled at the May 20, 1997 meeting.) Commissioner Stamos, seconded by Commissioner Coy, offered a motion to table the public hearing to the June 17, 1997 meeting. The motion prevailed by the following vote: Ayes : Oliver, Stamos, Balvin, Martinez, Newby, Coy & Fry Nays : None Absent : Freed Council Member Johnson, seconded by Council Member Stewart, offered a motion to table the public hearing to the June 17, 1997 meeting. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Mayor Tate announced that the surrounding property owners and citizens would not receive any additional notice of the continued public hearing. 3 06/03/97 ITEM 4 PUBLIC HEARING FINAL PLAT GRAPEVINE MILLS ADDITION Mayor Tate declared the public hearing continued from the May 20, 1997 meeting. ' Planner Ratcliff advised The Mills Corporation had filed the application for the final plat of the Grapevine Mills Addition located at State Highway 121, State Highway 26, Farm- to-Market Road 2499 and Anderson-Gibson Road. Staff recommended tabling the item to the June 17, 1997 meeting (item was tabled at the May 20, 1997 meeting) as the plat requires an approved site plan before consideration. Conditional Use Application CU97-25 for the site has been tabled to the June 17, 1997 meeting. Commissioner Stamos, seconded by Commissioner Coy, offered a motion to table the public hearing to the June 17, 1997 meeting. The motion prevailed by the following vote: Ayes : Oliver, Stamos, Balvin, Martinez, Newby, Coy & Fry Nays : None Absent : Freed ' Council Member Johnson, seconded by Council Member Stewart, offered a motion to table the public hearing to the June 17, 1997 meeting. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Mayor Tate announced that the surrounding property owners and citizens would not receive any additional notice of the continued public hearing. ITEM 5. PUBLIC HEARING. CONDITIONAL USE APPLICATION CU97-29, THE MILLS CORPORATION Mayor Tate declared the public hearing open. Planner Ratcliff advised Conditional Use Application CU97-29 had been filed by The Mills Corporation requesting a waiver to specific requirements of Section 47E.2 pursuant to Section 47F of Ordinance No. 82-73, as amended, and requesting a conditional use permit to amend a site plan approved by Ordinance No. 97-40 relative to signage for a planned commercial center in excess of 1 ,000,000 square feet of gross leasable space regarding the Grapevine Mills Mall. The subject 173.12 acre property is located at 3000 R Grapevine Mills Parkway. Ms. Ratcliff advised that Section 25 of the Grapevine Code of Ordinances provides for Planning & Zoning Commission recommendation and City Council approval of requests that vary from the established regulations associated with 4 06/03/97 Section 60 Sign Standards for Planned Commercial Centers in excess of 1,000,000 square feet. She briefly reviewed the types and heights of the 277 signs requested by The Mills Corporation for the Grapevine Mills Mall noting that the 120' high sign had been eliminated from the application. Mr. Erick Collazo, representing The Mills Corporation, requested favorable consideration of the application. City Council or the Planning & Zoning Commission questioned the need for the 100' high entertainment globe sign as well as the need for the six 50' foot high signs for the outparcel tenants. It was noted there are no other developments in town that have signage of that height and if approved, there could be other requests for the 50' high outparcel signs. Mr. Collazo responded that The Mills had conducted balloon site tests for the best height for visibility of the entertainment globe from the freeway. He stated the intent of the 100' sign is to draw traffic to the west side of the mall. He also noted that by allowing the 50' high outparcel signs, the number of signs had been reduced. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Newby, seconded by Commissioner Stamos, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes : Oliver, Stamos, Balvin, Martinez, Newby, Coy & Fry Nays : None Absent : Freed Council Member Wilbanks, seconded by Council Member Pittman, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None RECESS AND RECONVENE Mayor Tate announced the Planning &Zoning Commission would recess to the Planning & Zoning Commission Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. 5 06/03/97 ITEM 6 SIGN FUNDING AGREEMENT GRAPEVINE MILLS AND TEXAS ' DEPARTMENT OF TRANSPORTATION �< Director of Public Works Jerry Hodge recommended approval of a funding agreement with Texas Department of Transportation (TxDOT) for Grapevine Mills Guide Signage on the State Highway System in the amount of S 152,443.02, to be reimbursed by The Mills Corporation. Funds are budgeted in the Tax @ncrement Financing (TIF) Fund package, but due to the Council's concerns expressed at the May 20, 1997 meeting, The Mills Corporation has agreed to fund the signage package through a proposed Letter of Agreement with the City as an alternative to the use of TIF funds. Mr. Hodge reported the signage package has been developed by Barton Aschman, Inc. under contract directly with The Mills Corporation and has been presented to and approved by TxDOT. There are sixteen guide signs in the package with only two new signs to be added to the highway system signing. The remaining 14 signs are replacements for signs that are currently in place. Due to the complexity of the State Highways 121/26/Farm-to-Market Road 2499/Bethel Road Interchange, highway guide signs in the area attempt to provide as much information as possible about each of the four roadways on each sign cluster. Council discussion ensued relative to an amendment to paragraph 3 of the Letter of Agreement to reflect that should Bass Pro signage not be a part of the package, the City would return the portion of the funding applicable to Bass Pro upon receipt from Texas Department of Transportation. Council Member Pittman, seconded by Mayor Pro Tem Ware, offered a motion to approve as recommended with the amendment to paragraph 3 of the Letter of Agreement stating that should Bass Pro signage not be a part of the sign package, the City would return the portion of the funding applicable to Bass Pro upon receipt from TxDOT. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None ITEM 7. APPOINTMENTS TO BOARDS AND COMMISSIONS Board of Zoning Adjustment Council Member Stewart recommended Mr. Randy Howell be reappointed as a full member, Mr. Russell Anderson be reappointed as 1 st Alternate and that Mr. Kip Bruner . be appointed as the 2nd Alternate. �< Mayor Pro Tem Ware, seconded by Council Member Pittman, offered a motion to approve as recommended. The motion prevailed by the following vote: 6 06/03/97 Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Mayor Tate reappointed Council Member Stewart to serve as the Council liaison. After all Board appointments were made, the need for an additional member to the Board of Zoning Adjustment was discussed. Council Member Stewart, seconded by Council Member Spencer, offered a motion to appoint Mr. Ron Cook as a full member. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Following City Council recess later in the meeting, the following appointments were reconsidered by the City CounciL City Attorney John F. Boyle, Jr. advised that due to State law the membership of the Board of Zoning Adjustment could not be increased, but the City's ordinance could be amended to provide for additional alternate members. Council Member Wilbanks, seconded by Council Member Stewart, offered a motion that, contingent upon adoption of an ordinance at a future meeting to provide for an additional alternate, Mr. Ron Cook be appointed as 2nd Alternate and that Mr. Kip Bruner be appointed as the 3rd Alternate. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Building Board of Appeals & Plumbing Board Council Member Stewart recommended Mr. Charles R. Bloomberg be appointed as a full member, Mr. Daniel Banse be appointed as 1 st Alternate, and the registered plumber position remain vacant at the time. Council Member Pittman, seconded by Council Member Johnson, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Mayor Tate reappointed Council Member Stewart to serve as the Council liaison. Convention & Visitors Bureau Board Council Member Pittman, seconded by Council Member Spencer, offered a motion to appoint Ms. Kathee Livengood to a full term, reappoint Mr. Steve Trent, Mr. Colin 7 06/03/97 ; Ankerson and Mr. Gary Blagg to full terms and to appoint Mr. Philip Cloud as 2nd Alternate. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None , Mayor Tate reappointed Council Member Pittman to serve as the Council liaison. ' Electrical Board Mayor Pro Tem Ware, seconded by Council Member Stewart, offered a motion to reappoint Mr. Dennis Roberts and recommended the general contractor position remain vacant at this time. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Mayor Tate reappointed Mayor Pro Tem Ware to serve as the Council liaison. Golf Course Advisory Board Council Member Johnson, seconded by Council Member Pittman, offered a motion to reappoint Mr. David Goodrich, Place 3; and to appoint Mr. Michael Benedict, Place 4 and Mr. Bob Macioch, Place 7. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None ' Mayor Tate reappointed Council Member Johnson to serve as the Council liaison. After all Board appointments were made, the need for an additional member to the Golf Course Advisory Board was discussed. Council Member Johnson, seconded by Mayor Pro Tem iNare, offered a motion that contingent upon adoption of a resolution at a future meeting to provide for an additional member, Mr. Harlan Wood be appointed as a full member. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Grapevine Heritage Foundation Council Member Spencer , seconded by Council Member Wilbanks, offered a motion to reappoint Mr. Jess Daniel, Mr. �ed Willhoite, Ms. Joan Pierce and to appoint Mr. James Williamson and Ms. Debbie Venable. The motion prevailed by the following vote: 8 06/03/97 Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Mayor Tate reappointed Council Member Spencer to serve as the Council liaison. Historic Preservation Commission Mayor Pro Tem Ware expressed the need to consider appointment of alternate members to the Historic Preservation Commission. Mayor Pro Tem Ware, seconded by Council Member Pittman, offered a motion to reappoint Mr. Peter Streit and Ms. Carol B. Williamson as full members. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Mayor Pro Tem Ware recommended Mr. David Shrum be appointed as a full member. Council Member Spencer, seconded by Mayor Pro Tem Ware, offered a motion to appoint Mr. David Shrum as a full member. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Mayor Pro Tem Ware, seconded by Council Member Wilbanks, offered a motion that subject to approval of an ordinance providing for alternate members, that Mr. Michael Skaistis and Ms. Tamara Joyce be appointed as alternate members. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Mayor Tate reappointed Mayor Pro Tem Ware to serve as the Council liaison. Housing Authority Advisory Board Council Member Pittman, seconded by Mayor Pro Tem Ware, offered a motion to reappoint Dr. Louise Weston, Mr. Kevin Kalley, and Ms. Evelyn Hrbacek. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Mayor Tate reappointed Council Member Pittman to serve as the Council liaison. 9 06/03/97 Librar�Board ' Council Member Johnson, seconded by Council Member Pittman, offered a motion to ' reappoint Ms. Janice Cook, Ms. Christa Tompkins and Ms. Ruth Hawkins and to appoint Ms. Lynette Clemens and Mr. Joe Howington. The motion prevailed by the following ! vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Mayor Tate reappointed Council Member Johnson to serve as the Council liaison. Parks & Recreation Board Council Member Wilbanks, seconded by Council Member Stewart, offered a motion to appoint Mr. Roy Robertson, Place 1 ; Ms. Linda Dobbs Willis, Place 2; Ms. Ruth Nichol, Place 3; Mr. Hayden Smith, Place 4; Mr. Art Pierce, Place 5, and Mr. Ryan Wade, Place 11 . The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays: Pittman Mayor Tate reappointed Council Member Wilbanks to serve as the Council liaison. Planning & Zoning Commission Council Member Spencer, seconded by Council Member Pittman, offered a motion to reappoint Mr. Steve Newby as a full member. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Council Member Spencer, seconded by Council Member Johnson, offered a motion to reappoint Ms. Kathy Martinez as a full member. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks & Johnson Nays: Pittman & Stewart Council Member Spencer, seconded by Mayor Pro Tem Ware, offered a motion to appoint Mr. Herbert Fry as a full member. The motion prevailed by the following vote: � Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None 10 06/03/97 Council Member Spencer, seconded by Council Member Johnson, offered a motion to appoint Mr. Paul Dunn as 1 st Alternate. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Council Member Spencer, seconded by Mayor Pro Tem Ware, offered a motion to appoint Ms. Cathy Martin as 2nd Alternate. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman & Johnson Nays: Stewart Mayor Tate reappointed Council Member Spencer to serve as the Council liaison. ITEM 8. APPOINT CITY COUNCIL COMMITTEES Mayor Tate stated there would not be any changes to any of the Council Committees and they would remain as follows: Audit: Jerry L. Pittman, Administrative Services Director, City Manager; Facilities: Ted R. Ware, Sharron Spencer, Roy Stewart, City Manager; Open Space Review: Roy Stewart, Planning & Zoning Commission Chairman, Parks & Recreation Director, Parks Board Chairman; and Utility: Ted R. Ware, Jerry L. Pittman, City Manager CONSENT AGENDA The next order of business for the City Council was to consider the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 9. Amendment No. 3. Engineering Design Services Contract. Pool Road Reconstruction Project. Huitt-Zollars. Inc. Public Works Director recommended approval of Amendment No. 3 to the Huitt-Zollars, Inc. Engineering Design Services Contract for the Pool Road Reconstruction Project in the amount of 524,780.00 and authorization for Staff to execute said agreement. Motion by Council Member Stewart, seconded by Mayor Pro Tem Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None 11 ��., O�• Item 10 Contract Pool Road Reconstruction Project. J. L. Bertram Construction & �-= Engin �rLa Inc and Orval Hall Excavatinq Company, A Joint Venture Public Works Director recommended award of a construction contract for the reconstruction of Pool F�c�ad between Hall-Johnson Road and Ira E. Woods Avenue to the lowest and best bidc��r� meeting specifications, J. L Bertram Construction & ' Engineering, Inc. and Orlr�i Hall Excavating Company, A Joint Venture, in the amount of 56,298,375.88 and a�.�thorization for Staff to execute said contract. Motion by Council MembE�r 5tewart, seconded by Mayor Pro Tem Ware, to approve as recommended prevailed r�v the following vote: Ayes: Tate, Ware, Spen�,er, Wilpanks, Pittmarl, Johnson & Stewart Nays: None Item 11 . Contract, 11!i�t�j�ls Testing, Pool Road Reconstructj��Pr°ject Public Works Director re�ommended award qf a materials testing cqn�l'act for the construction of paving, drainage, wata� and wastewat�r improvements fa[th� Pool Road Reconstruction Project to Terracon, InG. �n an amaunt npt to exceed S87,QQ7,50 and authorization for Staff to execute sald Gpnt►'act. Motion by Council Member Stewart, seconded by Mayor Pro T�1r1 W�IrA, tQ ApP1'AVq as ' recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Item 12. Ordinance. Amend Chapter 23 Traffic Public Works Director recommended approval of ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic relative to no parking on both sides of Pool Road from ' Hall-Johnson Road to Ira E. Woods Avenue (State Highway 26). Motion by Council Member Stewart, seconded by Mayor Pro Tem Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None 12 �� � 06/03/97 ORDINANCE NO. 97-53 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING THE GRAPEVINE CODE OF ORDINANCES BY AMENDING CHAPTER 23 TRAFFIC, SECTION 23-63 RELATIVE TO NO PARKING ZONES, RESTRICTED PARKING ZONES; AUTHORIZING THE ERECTION OF TRAFFIC REGULATION SIGNS; REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 13. Ordinance. Amend Chapter 23 Traffic Public Works Director recommended approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic relative to no parking on the south side of Wildwood Lane from 240 feet west of Boyd Drive to Boyd Drive. Motion by Council Member Stewart, seconded by Mayor Pro Tem Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None ORDINANCE NO. 97-52 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING THE GRAPEVINE CODE OF ORDINANCES BY AMENDING CHAPTER 23 TRAFFIC, SECTION 23-63 RELATIVE TO NO PARKING ZONES, RESTRICTED PARKING ZONES; AUTHORIZING THE ERECTION OF TRAFFIC REGULATION SIGNS; REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; PROVIDING A SEVERABILITY 13 06/03/97 ' CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE � Item 14 Contract Construction Manayement Services South Grat�evine Swimmina Pool, Gallagher Construction Company tnterim City Manager recommended approval of a contract with Gallagher Construction Company in the amount of S 182,700.00 for construction management services for the south Grapevine swimming pool. Motion by Council Member Stewart, seconded by Mayor Pro Tem Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Item 15 Change Order No 2 Dove Road Curve/Dove Road-Park Boulevard Overlay Public Works Director recommended approval of Change Order No. 2 to the Dove Road Curve/Dove Road Park-Park Boulevard Overlay Construction Contract in the amount of �. 584,377.69 and authorization for Staff to execute said change order. Motion by Council Member Stewart, seconded by Mayor Pro Tem Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Item 16. Developer Agreement, Trinity Industries Property Phase II Paving and Drainage Improvement Public Works Director recommended approval of: (a) developer agreement with Trinity Industries, Inc. for the construction of Municipal Way, Hanover Drive, and Trinity Boulevard within the Trinity site; (b) amending the FY96 Capital Projects Budget to reflect the FY95 GO Bond Sale in the amount of 51 ,500,000.00 for City participation in thoroughfare roadway construction with private developers; (c) authorizing City participation in the cost of the project in an estimated amount of 5524,703.96; and (d) authorizing Staff to execute said developer agreement. Motion by Council Member Stewart, seconded by Mayor Pro Tem Ware, to approve as � recommended prevailed by the following vote: 14 06/03/97 Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Item 17 Contract Paving and Drainage Imt�rovement Municipal Way Hanover Drive and Trinity Parkway, J. L. Bertram Construction and Engineering. Inc. Public Works Director recommended award of a construction contract for paving and drainage improvements on Municipal Way, Hanover Drive and Trinity Parkway to J. L. Bertram Construction and Engineering, Inc. in the amount of S 1,329,065.26 and authorization for Staff to execute said contract. Motion by Council Member Stewart, seconded by Mayor Pro Tem Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Item 18. Contract. Materials Testing, Trinity Industries Tract Phase II. Rone Engineers. Inc. Public Works Director recommended award of a materials testing contract for the construction of paving and drainage for Trinity Industries Tract Phase II to Rone Engineers, Inc. in an amount not to exceed 529,560.50 and authorization for Staff to execute said contract. Motion by Council Member Stewart, seconded by Mayor Pro Tem Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Item 19 Adopt-a-Park/Road Program. Bear Creek Disc Golfers and Thera eA utic Massage Resources Parks & Recreation Director recommended approval of agreements with Bear Creek Disc Golfers for the Adopt-A-Park Program for the Bear Creek Park Disc Golf Course and with Therapeutic Massage Resources for the Adopt-A-Road Program for Northwest Highway from Dooley Street to Ruth Wall Street. Motion by Council Member Stewart, seconded by Mayor Pro Tem Ware, to approve as recommended prevailed by the following vote: 15 06/03/97 Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Item 20 Award Quotation Dove Park Swimming Pool Repairs. Treatv Oaks Corporation Parks & Recreation Director recommended ratifying the expenditure of S 15,000.00 to ' Treaty Oaks Corporation for emergency repairs to the Dove Park Swimming Pool. ; Motion by Council Member Stewart, seconded by Mayor Pro Tem Ware, to approve as : recommended prevailed by the following vote: ' Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart ', Nays: None ' Item 21 . Resolution, Purchase Compaq Computer Servers Police Chief recommended approval of a resolution authorizing purchase of ten Compaq computer file servers through the State Purchasing and General Services Commission contract. � Motion by Council Member Stewart, seconded by Mayor Pro Tem Ware, to approve as ' recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None RESOLUTION NO. 97-31 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING PARTICIPATION IN THE PURCHASING PROGRAMS OF THE STATE PURCHASING AND GENERAL SERVICES COMMISSION FOR TEN COMPUTER FILE SERVERS; AUTHORIZING THE CITY MANAGER TO , EXECUTE SAID CONTRACTS AND DOCUMENTS; AND PROVIDING AN EFFECTIVE DATE Item 22. Resolution, Purchase Novell Network Operatinq System Software Police Chief recommended approval of a resolution authorizing purchase of Novell Networking Operating System Software and Licenses through the State Purchasing and General Services Commission contract. 16 06/03/97 Motion by Council Member Stewart, seconded by Mayor Pro Tem Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None RESOLUTION NO. 97-32 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING PARTICIPATION IN THE PURCHASING PROGRAMS OF THE STATE PURCHASING AND GENERAL SERVICES COMMISSION FOR PURCHASE OF NOVELL NETWORK SOFTWARE ;AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND DOCUMENTS; AND PROVIDING AN EFFECTIVE DATE Item 23. Consideration of Minutes City Secretary recommended approval of the minutes of the May 20, 1997 City Council meetings as published. Motion by Council Member Stewart, seconded by Mayor Pro Tem Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None RECESS AND RECONVENE Mayor Tate announced the City Council would take a brief recess. Upon reconvening in the City Council Chambers, all members of the City Council were present. NOTE: See the following Board appointments: Board of Zoning Adjustment, Golf Course Advisory Board. These appointments were made following the City Council recess. 17 06/03/97 ITEM 24. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU97-20. NORTH DALLAS RETAIL. LP rt Development Services Director Hardy reported the Commission voted 7-0 for approvai with all of the site plan revisions of Conditional Use Application CU97-20 granting a waiver to specific requirements of Section 47E.2 pursuant to Section 47F of Ordinance No. 82-73, as amended, and granting a conditional use permit to amend a site plan approved by Ordinance No. 96-34 for retail development on property located at 300 Park Boulevard South. The applicant, North Dallas Retail, LP, revised the site plan eliminating the sign, the cross access with the Chevron Station and the drive-through for the cleaners, increased the building to 4,800 square feet and proposes to develop 23 parking spaces. The item was tabled at the April 15 and May 20, 1997 meetings. Mayor Pro Tem Ware, seconded by Council Member Pittman, offered a motion to accept ' the Commission's recommendation and adopt the ordinance granting the waiver and the ' conditional use. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None ; ORDINANCE NO. 97-54 ,::_ AN ORDINANCE ISSUING A CONDITIONAL USE ' PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY: (1) GRANTING A WAIVER TO SPECIFIC REQUIREMENTS OF SECTION 47E.2 PURSUANT TO SECTION 47F OF ORDINANCE NO. 82-73; (2) GRANTING CONDITIONAL USE ' PERMIT CU97-20 TO AMEND THE SITE PLAN FOR A PLANNED COMMERCIAL CENTER APPROVED BY ORDINANCE NO. 96-34 FOR RETAIL DEVELOPMENT ON LOT 2 IN A DISTRICT ZONED "CC"COMMUNITY COMMERCIAL DISTRICT REGULATIONS IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82- 73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS 18 06/03/97 CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 25. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU97-29. THE MILLS CORPORATION Development Services Director Hardy reported the Commission voted 7-0 for approval of Conditional Use Application CU97-29 filed by The Mills Corporation granting a waiver to specific requirements of Section 47E.2 pursuant to Section 47F of Ordinance No. 82- 73, as amended, and granting a conditional use permit to amend the site plan approved by Ordinance No. 97-40 relative to signage for a planned commercial center in excess of 1,000,000 square feet of gross leasable space regarding the Grapevine Mills Mall located at 3000 Grapevine Mills Parkway. Council discussion ensued relative to the 100' high entertainment globe sign and the 50' high outparcel signs. Mayor Pro Tem Ware, seconded by Council Member Johnson, offered a motion to accept the Commission's recommendation and adopt the ordinance granting the waiver and the conditional use permit. The motion failed by the following vote: Ayes: Ware, Johnson & Stewart Nays: Tate, Spencer, Pittman & Wilbanks Council Member Spencer, seconded by Council Member Wilbanks, offered a motion to grant the waiver and approve the conditional use permit with the exception of the 100' foot high entertainment globe and the 50' high outparcel signs. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer & Wilbanks Nays: Pittman, Johnson & Stewart Development Services Director Hardy requested clarification from the City Council regarding the 100' high and 50' high signs as to whether they were denied with or without prejudice. Discussion followed relative to The Mills placing a trial balloon at different height levels for City Council to review the effect of the 100' high entertainment globe. 19 06/03/97 ' Council Member Spencer, seconded by Council Member Pittman, offered a motion to table the 100' high entertainment globe until a trial balloon placed at the site location r _ could be reviewed by the Council. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None ' Council Member Spencer, seconded by Mayor Pro Tem Ware, offered a motion to deny without prejudice the 50' high outparcel signs. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Pittman, Johnson & Stewart Nays: Wilbanks ORDINANCE NO. 97-55 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY: (1) GRANTING A WAIVER TO SPECIFIC REQUIREMENTS OF SECTION 47E.2 PURSUANT TO SECTION 47F OF ORDINANCE NO. 82-73; (2) GRANTING CONDITIONAL USE PERMIT CU97-29 TO AMEND THE SITE PLAN APPROVED BY ORDINANCE NO. 97-40 REGARDING SIGNAGE RELATIVE TO THE GRAPEVINE MILLS MALL IN A DISTRICT ZONED "CC" COMMUNITY COMMERCIAL DISTRICT REGULATIONS WITH A CONDITIONAL USE PERMIT FOR A PLANNED COMMERCIAL CENTER IN EXCESS OF 1,000,000 SQUARE FEET OF GROSS LEASABLE AREA, IN ' ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82- 73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE 20 y.M„ 06/03/97 SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 26. PLANNING & ZONING COMMISSION RECOMMENDATION AMENDMENTS. APPENDIX D. COMPREHENSIVE ZONING ORDINANCE NO. 82-73 SECTION 53 LANDSCAPING REGULATIONS Planning & Zoning Commission Chairman Oliver reported the Commission voted 7-0 for approval of the proposed amendments to Appendix D, Comprehensive Zoning Ordinance No. 82-73, as amended, Section 53 Landscaping Regulations relative to minimum tree size requirement of three caliper inches measured six inches above the ground. Council Member Spencer, seconded by Council Member Johnson, offered a motion to accept the Commission's recommendation and adopt the ordinance. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays: Pittman ORDINANCE NO. 97-56 AN ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS AMENDING ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CODE OF ORDINANCES OF THE CITY OF GRAPEVINE, TEXAS, BY PROVIDING FOR AMENDMENTS AND CHANGES TO ZONING REGULATIONS BY AMENDING SECTION 53 LANDSCAPE REGULATIONS RELATIVE TO MINIMUM TREE SIZE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE 21 06/03/97 MISCELLANEOUS REPORTS AND/OR DISCUSSION ITEM 27. CHANGE FIRST MEETING IN AUGUST Interim City Manager Nelson polled the City Council regarding moving the Tuesday, August 5 meeting to Monday, August 4, as Tuesday is National Nite Out for Crime. In the past ,the City Council has been unable to attend and support the neighborhoods' recognition of National Nite Out due to the regular City Council meeting. It was determined there would be an item placed on the agenda to move the first meeting in August from Tuesday to Monday. ADJOURNMENT Council Member Stewart, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 9:50 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 17th day of J une , 1997. APPROVED: .--� William D. Tate Mayor ATTEST: ! _ w Lin a Huff City Secretary ' 22 '