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HomeMy WebLinkAboutItem 15 - MinutesITEM, A STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 1 st day of February, 2005 at 6:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate Ted R. Ware Sharron Spencer C. Shane Wilbanks Clydene Johnson Roy Stewart Darlene Freed Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 6:39 p.m. ITEM 1. DISCUSS REVISED FLEET POLICY City Manager Roger Nelson presented a revised Vehicle Equipment and Use Policy for Fleet Services. The new policy sections include Take Home Vehicles, Risk Management, Fleet Operational Procedures, Fleet Replacement Procedures and Seat Belt Usage. There was no formal action taken by the City Council. ADJOURNMENT Council Member Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the workshop at 7:15 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 15th day of February, 2005. UITI-ORTOAV"s William D. Tate Mayor ATTEST: Linda Huff City Secretary 02/01/05 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session (Executive Session) on this the 1st day of February, 2005 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate Ted R. Ware Sharron Spencer C. Shane Wilbanks Clydene Johnson Roy Stewart Darlene Freed Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Jennifer Hibbs Assistant to the City Manager Mayor Tate called the meeting to order at 7:15 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) Real property relative to Scribner Street pursuant to Section 551.072, Texas Government Code; (B) Pending or contemplated litigation: consultation with City Attorney relative to lawsuit involving Gaylord Texan Resort and Convention Center on Lake Grapevine relative to Tarrant Appraisal District pursuant to Section 551.071, Texas Government Code and (C) Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Pro Tem Ware asked if there was any action necessary relative to the closed session. City Manager Roger Nelson stated there was no action necessary relative to the closed session under Sections 551.072; 551.071 and 551.087, Texas Government Code. 02/01/05 NOTE: City Council continued with the Regular City Council meeting in open session in the Council Chambers. Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 8:05 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 15th day of February, 2005. ATTEST: Linda Huff City Secretary 9 William D. Tate Mayor STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 1 st day of February, 2005 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate Ted R. Ware Sharron Spencer C. Shane Wilbanks Clydene Johnson Roy Stewart Darlene Freed Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Note: Mayor Tate turned the meeting over to Mayor Pro Tem Ware due to laryngitis. Mayor Pro Tem Ware called the meeting to order at 7:15 p.m. INVOCATION Council Member Wilbanks delivered the Invocation. ITEM 1. AWARD FY2003 UTILITY BOND PROJECT CONSTRUCTION CONTRACT, BRETT CONSTRUCTION COMPANY Deputy Director of Public Works Stan Laster recommended approval of the award of the FY2003 Utility Bond Project Construction Contract to Brett Construction Company in an amount of $1,285,115.00. The project includes a total of 13,867 linear feet of water and sanitary sewer line replacement and installation on sections of Kimball Road, Bushong Road, Heritage Avenue, O'Dell Court and across State Highway 360. Motion by Council Member Stewart, seconded by Council Member Johnson, to award the contract to Brett Construction Company in the amount of $1,285,115.00 as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None 02/01/05 ITEM 2. APPROVE ENGINEERING SERVICES CONTRACT WATER TREATMENT PLANT EXPANSION DELTATEK ENGINEERING Public Works Director Matt Singleton recommended approval of an engineering services contract with Deltatek Engineering in an amount not to exceed $25,125.00 for construction phase inspection services during the Water Treatment Plant Expansion. The scope of the construction project includes a new 1.2 million gallon storage tank, new high service pumps, baffles for the existing ground storage tanks and additional pumps for the Hilton Lift Station. Motion by Council Member Johnson, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ITEM 3. APPROVE SECURITY SERVICES AGREEMENT WATER TREATMENT PLANT IMPROVEMENTS SMITH SECURITY SERVICES Public Works Director Singleton recommended approval of a security services agreement with Smith Security Services in an amount not to exceed $22,440.00 to provide security at the Water Treatment Plant during the construction of the new improvements and expansion. The Homeland Security Act requires that the level of security proposed be provided for public facilities that could be vulnerable to terrorist attack. The security services would be provided during the working hours for the City's contractor at the construction entrance into the plant. Motion by Council Member Spencer, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ITEM 4. RESOLUTION CALLING 2005 CITY OFFICERS ELECTION City Secretary Linda Huff requested approval of a resolution calling the 2005 City Officers Election for City Council Places 5 and 6 to be held on Saturday, May 7, 2005, designating the polling place and election judges. Motion by Council Member Freed, seconded by Council Member Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2005-08 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS PROVIDING FOR THE 2005 CITY FA 02/01/05 OFFICER ELECTION TO BE HELD ON MAY 7, 2005; DETERMINING THE POLLING PLACE; APPOINTING AN ELECTION JUDGE; PROVIDING SPECIFIC INSTRUCTIONS FOR THE CONDUCTING OF SAID ELECTION; REPEALING INCONSISTENT RESOLUTIONS AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 5. Approve City Investment Policy Administrative Services Director recommended approval of the City Investment Policy pursuant to the provisions of the Public Funds Investment Act, Chapter 2256, Texas Government Code. There were no amendments to the current policy. Motion by Council Member Stewart, seconded by Council Member Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 6. Approve Adopt -A -Park Agreement, Grapevine Heritage Lions Club Parks & Recreation Director recommended approval of an Adopt -A -Park Program agreement with the Grapevine Heritage Lions Club for William D. Tate Avenue from State Highway 114 to Dallas Road. Motion by Council Member Stewart, seconded by Council Member Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 7. Authorize Purchase Power Supply System Information Technology Building Assistant City Manager recommended approval of the purchase of an uninterruptible power supply system from Power Factor, Inc. for the information technology building in the amount of $16,146.82. Motion by Council Member Stewart, seconded by Council Member Wilbanks, to approve as recommended prevailed by the following vote: 3 02/01/05 Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 8. Consideration of Minutes City Secretary recommended approval of the minutes of the January 18, 2005 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 8:05 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 15th day of February, 2005. ATTEST: Linda Huff City Secretary 0 William D. Tate Mayor