HomeMy WebLinkAboutItem 19 - Fueling Station Software and EquipmentMEMO TO:
FROM:
MEETING DATE:
SUBJECT:
RECOMMENDATION:
HONORABLE MAYOR AND MEMBERSOFTHE CITY COUNCIL
BRUNO RUMBELOW, CITY MANAGER v2
JULY 5, 2016
APPROVAL OF A RESOLUTION FOR THE PURCHASE AND
INSTALLATION OF FUELING STATION SOFTWARE AND
EQUIPMENT
City Council to consider approval of a resolution for the purchase and installation of fueling
station software and equipment at the Municipal Service Center.
FUNDING SOURCE:
Funding for this purchase is currently available in account 325-44500-108-01-16 (IT
Software Lic. Maintenance) in the amount not to exceed $125,324.17.
BACKGROUND:
This request is for the purchase of upgrading the Service Center fueling facility fuel
maintenance software and equipment. The new Ward Fuel View Software upgrade will
provide real time tank report monitoring, WiFi communication between vehicles and fleet
maintenance program relaying accurate mileage, usage, product as well as vehicle or
equipment fault codes directly to fleet maintenance. This system enables immediate
service alerts and requests that serve as a preemptive to costly repairs. It will also monitor
and store performance data and assist in preventive maintenance scheduling. The
software will provide accurate reporting data for annual TCEQ Reports and real time
release detection monitoring required by TCEQ.
This purchase will be made in accordance with a contract established with E. J. Ward, Inc.
by the Federal General Services Administration Cooperative Purchasing Program.
Purchases through this program are authorized under Texas Local Government Code,
Chapter 271.103.
Bids were taken by GSA and a contract was awarded to E. J. Ward, Inc. Purchasing and
Fleet Services staff reviewed the contract for departmental specification compliance and
determined that the contract would provide the best product, service and pricing for
meeting the needs of the City.
Staff recommends approval.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGERS' DESIGNEE TO PURCHASE
FUELING STATION EQUIPMENT, WITH INSTALLATION,
THROUGH THE FEDERAL GENERAL SERVICES
ADMINISTARION COOPERATIVE PURCHASING
PROGRAM AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Chapter
271.103 to make purchases under certain Federal supply schedules therefore satisfying
any state law requiring local governments to seek competitive bids for the purchase of
the item; and
WHEREAS, the Federal General Services Administration (GSA) Cooperative
Purchasing Program is a qualified purchasing program; and
WHEREAS, the GSA has an established contract No. GS -35F -0141Y with E. J.
Ward, Inc. for Schedule 70 IT Products and Services; and
WHEREAS, the Police Department has a need to replace the current fuel station
equipment; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
resolution have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this resolution to be in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the
purchase of fueling station equipment, with installation, from E. J. Ward, Inc. for an
amount not to exceed $125,324.17.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of said fueling station equipment.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 5th day of July, 2016.
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
John F. Boyle, Jr.
City Attorney
Resolution No. 2