HomeMy WebLinkAboutItem 08 - 30th Year CDBG Program�" , 9 -
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ROGER NELSON, CITY MANAGER 6W
MEETING DATE: MARCH 15, 2005
SUBJECT: 30TH YEAR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
PROGRAM — CONTRACT APPROVAL
RECOMMENDATION:
City Council consider approving the Base Bid of $202,870.50 for the Tarrant County
contract with McClendon Construction for the reconstruction of Worth Street, between
Smith and Dooley Streets, under the 29th and 301h year Community Development Block
Grant (CDBG) program, authorize staff to forward the approval recommendation to Tarrant
County officials, authorize additional City funding in the amount of $36,527.00 from the
Street Permanent Capital Maintenance Fund (PCMF), and take and necessary action.
FUNDING SOURCE:
Funds are available as follows:
Fundinq Source
Account
Amount
Award
Percent
28th Yr. CDBG funds
N.A.
$
1,594.50
$
1,594.50
0.6%
Trans. Infrastructure (29th)
174-43301-090-000
$
22,405.00
$
1.00
9.1%
29th Yr. CDBG funds
N.A.
$
99,000.00
$
99,000.00
40.3%
Trans. Infrastructure (30th)
174-43301-090-000
$
26,035.00
$
26,035.00
10.6%
30th Yr. CDBG funds
N.A.
$
60,000.00
$
60,000.00
24.4%
Trans. Infrastructure (const)
174-43301-090-000
$
36,527.00
$
16,240.00
14.9%
TOTAL $ 245,561.50 $ 202,870.50 100.0%
Budget Amount Award Percent
Engineering $ 22,404.00 9.1%
Construction $ 202,870.50 $ 202,870.50 82.6%
Contingency $ 20,287.00 8.3%
TOTAL $ 245,561.50 $ 202,870.50 100.0%
March 8, 2005 (3:24PM)
BACKGROUND:
In the 29th Year application, the City committed $22,405.00 in funds to this project. In the
30th Year application, the City committed $26,035.00. These funds were pledged so that
the City's CDBG application could potentially receive additional funding from the CDBG
program. For the contract award, an additional $36,527.00 has been programmed for
construction and contingency. The City of Grapevine is proposing a total contribution of
funds in an amount of $84,967.00, (34.6%) for this project. The remainder of funding in an
amount of $160,594.50 will be provided through the CDBG Program.
This project consists of the reconstruction of Worth Street between Smith Street and Dooley
Street, within the 1990 census target area. These improvements will contribute to the
upgrade of the area by providing an improved roadway surface for Worth Street, curb and
gutter as well as an improved culvert crossing.
There were a total of four bidders on this project. The bids were as follows:
CONTRACTOR
McClendon Construction
Barson Utilities
Stabile & Winn
Tiseo Paving
$ 202,870.50
$ 213,133.20
$ 216,875.66
$ 270,644.05
The low bidder, McLendon Construction, has been identified as an acceptable choice for
this type of project.
The contract schedule for the project establishes a construction time of 120 calendar days.
Staff recommends approval.
MS/jsl/jdr
0:\AGENDA\2005\3-15-05\30th CDBG-award.doc
March 9, 2005 (11:01AM)
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TEAGUE NALL AND PERKINS
lNc. ENGINEERS *-SURVEYORS ♦ CONSULTANTS
' ECEIVE
i 2005
City of Grapevine
Public Works Department
Attn: John Robertson
P.O. Box 95104
Grapevine, Texas 76099
February 17, 2005
Re: 291h /30th Year CDBG Project
Reconstruction of East Worth Street
Project No. B04 -UC -0001-30-05
Bid Opening I Recommendation for Award
Dear John:
The bid opening for the above project was held at the offices of Tarrant County Community
Development on Wednesday, February 16, 2005. The project involves reconstruction of approximately
800 feet of pavement on East Worth Street between Smith and Dooley. Four formal bids were received
at the 10:00 AM bid opening, and they appear on the attached bid tabulation.
The low bid was submitted by McClendon Construction in the amount of $202,870.50. The 291h and
30`h Yr. HUD construction funds amount to $138,190.50, which result in a shortfall of $64,680.00.
Since the available HUD funds are insufficient to award to the low bidder, it is necessary that the City
commit to budgeting additional monies for construction.
McClendon Construction is a recognized paving contractor and has capably performed otherwork of a
similar nature for Tarrant County projects in the past. Therefore, it is our opinion that this Contractor is
qualified to satisfactorily perform the required work.
We suggest the City recommend to Tarrant County the award of the low bid in the amount of
$202,870.50 to McClendon Construction. In making this recommendation, it is suggested that the City
commit to participate in the construction cost over the available HUD funds. We appreciate your
consideration of the above and thank you for the opportunity to again be of service to the City of
Grapevine.
Sincerely yours,
TEAGUE NALI-,ANP PERKINS, INC.
v�
ep . Patterson Jr.
Project Manager
Attachment
xc: Don Day, Program Coordinator
1100 Macon Street • Fort Worth, Texas 76102 • 817.336.5773 phone • 817.336.2813 fax
www.tnp-online.com