HomeMy WebLinkAboutItem 12 - Microsoft LicensesMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: MARCH 5, 2024
SUBJECT: RENEWAL OF A CONTRACT FOR MICROSOFT LICENSES
RECOMMENDATION: City Council to consider the renewal of a contract for Microsoft licenses
from SHI Government Solutions, Inc. for Information Technology.
FUNDING SOURCE: Funds are available in the General Fund (IT Department) for an amount
not to exceed $364,649.
BACKGROUND: This request is to renew our Microsoft Enterprise Licenses Agreement for
Microsoft 365 for an additional three years. This contract is for an initial
payment of $364,649 per year. This licensing agreement includes the
Microsoft Office suite, the Windows virtual desktop environment, the
Microsoft Outlook email system, and SharePoint.
Purchases will be made in accordance with an existing interlocal
agreement with the State of Texas Department of Information Resources
(DIR) as allowed by Texas Local Government Code, Chapter 271 and
Texas Government Code, Chapter 791.
Bids were taken by the cooperative and a contract was awarded to SHI
Government Solutions, Inc. The Purchasing and IT staff reviewed the
contract for departmental specification compliance and pricing and
determined that the contract would provide the best service and pricing for
meeting the needs of the City.
Staff recommends approval
AP/TM