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Home My WebLink About1997-01-07 Regular Meeting f _ AGENDA CITY UF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, JANUARY 7, 1997 AT 6.15 P.M. CONFERENCE ROOM #204 3{J7 WEST DAk.�AS ROAD DINNER AT 6:40 P.M. CAL� TO aRDER EXECUTIVE SESSION 1 . City Council to canduct a closed session relative to: A. Pending or contemplated litigation relatiue ta the Dallas/Fort Worth International Airport Board's decision reiative to propased Runway 16/34 West under Sectian 551 .071, Texas Government Code. B. Canference with City Manager and Staff to receive informatian relative ta economic deveiopment prospects under �ection 551 .075, Texas Government Gode. City Cour�cil to reconuene in open sessian and take any necessary action reiative to pending or cantemplated litigation and conference with emplayees under Sections 551 .Q71 and 551 .Q75, Texas Government Gode. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIA� ARRANGEMENTS AT THE 1VIEETING, PLEASE CQNTAGT THE CITY SECRETARY'S OFFICE AT (817► 481-0392 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. RERSONABLE ACCOMMQDATf{�NS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551 .OQ1 et seq, ACTS QF THE 1993 TEXAS �EGIS�ATURE, THE SPECIAL CETY C4UNC1� MEETING AGENDA WA5 PREPARED AND POSTED ON THIS THE 3RD DAY OF JANUARY, 1997 AT 5:Q0 P.M. Lind H�sff City Secretary STATE OF TEXAS COUNTY t�F TARRANT CITY OF GRAPEVINE The City Councii of the City af Grapevine, Texas met in Special Session {Executive Session� on this the 7th day of January, 1997 at 6:15 p.m. in Conference Room #204, 307 West Dallas Road, with the following members present ta-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharran Spencer Council Member C. Shane Wilbanks Council IVlember Jerry L. Pittman Council Member Clydene Johnsor� Gauncil Member Roy Stewart Council Member constituting a quorum, with the following members of the City 5taff: Trent Petty City Manager Roger Nelson Assistant City Manager John F. Boyle, Jr. City Attorney �inda Hu#f City Secretary Christopher Hooper Assistant to City Manager CAL� TO f3RDER IVlayar Tate called the meeting to arder at 6:20 p.m. ITEM 1 . EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding (A) pending ar contemplated litigation relative to Da11as1Fort Worth International Airport Board's decision relative to proposed Runway 16/34 West and (B) conference with City Manager and Staff ta receiue informatian relative to ecanamic developmen# prospects under Sections 551 .071 and 551 .075, Texas Government Code. Upon recanvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the c(osed sessian. Relative ta (A} pending or contemplated litigation relative to Dallas/Fort Worth Internatianal Airport Board's decision regarding proposed Runway 3�/34 West, City Manager Trent Petty requested authorization for an extension of the legislative contract with Capital Consultants for one year. 01/07/97 Council Member Spencer, seconded by Council Member Wilbanks, offered a motion F to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays: Pittman ` NOTE: Item (B) conference with City manager and Staff to receive information relative to economic development prospects was not discussed during closed session. NOTE: City Council continued with the Regular City Council meeting in open session in the Council Chambers. ADJOURNMENT Council Member Wilbanks, seconded by Council Member Johnson, offered a motion to adjourn the meeting at 8:20 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart , Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 2�st day of .lanuary , 1997. APPROVED: � William D. Tate Mayor ATTEST: . `� • �c., Lind Huff City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, JANUARY 7, 1997 AT 7:30 P.M. COUNCIL CHAMBERS - MUNICIPAL COURT ROOM #205 307 WEST DALLAS ROAD CALL TO ORDER INVOCATION: Council Member Clydene Johnson PRESENTATION 1 . Mayor Tate to present the Grapevine Fire Department's White Helmet Award to Mr. Michael Smith. CITIZEN COMMENTS OLD BUSINESS 2. Consider a resolution authorizing a contribution to the Communities Foundation of Texas in support of Casey's Clubhouse, consider a resolution authorizing participation in a Texas Parks & Wildlife grant for the development of Casey's Clubhouse and amenities at Dove Park and take any necessary action. 3. Consider an engineering services contract with Freese and Nichols, Inc. for the design of the Peach Street Wastewater Treatment Plant Addition and take any necessary action. NEW BUSINESS 4. Consider a resolution and agreements with Texas Department of Transportation and the Dallas Area Rapid Transit System associated with the development of the State Highway 26 Hike and Bike Trail and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council far fuii discussian. Approval of the cansent agenda authorizes the City Manager, or his designee, to implement each item in accardance with Staff recammendatians. 5. Consider an architectural services agreement with Poe Engineers for professional services in the design of the State Highway 26 Hike and Bike TraiL Parks & Recreatian Director recarnmends approval. ' 6. Considee an ordinance amending the Capital Projects Budget, consider awarding ' a contract for providing tree mitigation for the H/A Grapevine Master Utilities Project to Texas Rase Landscaping and authorization far Staff ta execute said contract. Public Works Director recommends approval. 7. Consider a reimbursement agreement with TU Electric for the relocation of their facilities located within a dedicated TlJ Electric easement relative ta the reconstruction of Anderson-Gibson Raad Project. Public Works Director recommends approval. 8. Consider an engineering services contract with S. G. Pinney and Associates, Inc. for painting improvements to the Dove Water Tower and authorization for Staff to execute said agreement. Pub4ic Warks Directar recammends approval. 9. Consider an ordinance amending the Grapevine Code a# Ordinances, Chapter ; 23 Traffic, Section 23-63 No Parking, Restricted Parking Zones relative to Heritage Industrial Park. Public Works Directar recommends approval. : 3 t3. Consider a resolution authorizing the purchase af one 3/4 ton pickup truck for the Public Works Department through the Houston-Galveston Area Council Contract. Public Works Direetor recommends appraval. 11 . Consider award of Bid 97-011 Vans and Bid 97-015 to the iowest and best bidders meeting specifications: the Sirche Group; Greenville Ford; Houston- Galveston Area Council; and Payton Wright Ford. Staff recommends approvai. 12. Consider award of Bid 97-007 Excavatar to the lawest and best bidder meeting specifications, North Texas Equipment. Public Warks Director recommends approval. 13. Consider award of Bid 97-008 Skid Steer Loader to the lowest and best bidder meeting specificatians, Future Equipment(alternate bid}. Public Warks Director recammends approval. 14. Consider a resolution authorizing purchase of one Minolta EP3050 copier for the Central Fire Station through the State Purchasing and General Services Commission Contract. Fire Chief recommends approval. 15. Consider the minutes of the pecember 17, 1996 minutes as published. City Secretary recommends appraval. PURSUANT TO THE TEXAS OPEN MEETINGS ACT, TEXAS GOVERNMENT CQDE, CHAPTER 551 .OQ1 et seq, C}NE QR IVIORE OF THE ABOVE ITEMS MAY BE GONSIDERED IN EXECUTIVE SESSION CLOSED TO THE PUBLIC. ANY DECISION HE�D UN SUCH MATTER WI�L BE TAKEN �R CONDUCTED IN OPEN SESSION FOLLQWING THE CONCLUSION OF THE EXECUTIVE SESSION. MISCE�LANEOUS REPORTS AND1�R D15GUSSlC}N ADJOURNMENT IF YOU PLAN T� ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIA� ARRANGEMENTS AT TNE MEETING, PLEASE C(JNTACT THE CITY SECRETARY'S OFFICE AT ($17) 481-0392 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCt3MMODATIQNS WI�L BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GQVERNMENT Ct3DE, CHAPTER 551 .Oa1 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, TNE REGULAR CITY COUNCIL MEETING AGENDA WAS PREPARED AND i'OSTED ON THiS THE 3RD DAY C}F JANUARY, 1997 AT 5:00 P.M. Lind Huff City Secretary SUPPLEMENTAL AGENDA REGULAR CITY COUNCIL MEETING CITY OF GRAPEVINE, TEXAS TUESDAY, JANUARY 7, 1997 AT 7:30 P.M. CONSENT AGENDA 16. Consider award of the bid to the lowest and best bidder meeting specifications, AMMCO Transportation Systems, for moving to the new City Hall. Administrative Services Director recommends approval. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551 .001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE REGULAR CITY COUNCIL MEETING SUPPLEMENTAL AGENDA WAS PREPARED AND POSTED ON THIS THE 3RD DAY OF JANUARY, 1997 AT 5:00 P.M. . .. � Lin a Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 7th day of January, 1997 at 7:30 p.m. in the Council Chambers, Municipal Court Room #205, 307 West Dallas Road, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Jerry L. Pittman Council Member Clydene Johnson Council Member Roy Stewart Council Member constituting a quorum, with the following members of the City Staff: Trent Petty City Manager Roger Nelson Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Christopher Hooper Assistant to City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:55 p.m. INVOCATION Council Member Johnson delivered the Invocation. ITEM 1 PRESENTATION WHITE HELMET AWARD, MR. MICHAEL SMITH Fire Chief Bill Powers played the 9-1-1 tape from November 23, 1996, when 10 year old Michael Smith reported his mother's asthma attack. Ms. Terry Smith suffered an asthma attack and was unable to communicate due to breathing difficulties. Michael called 9-1-1 and calmly gave dispatch his mother's condition, along with the correct street and address. Mayor Tate presented Michael with the Grapevine Fire Department's White Helmet Award in recognition of his quick action which possibly saved his mother's life. 01/07/97 ITEM 2. RESOLUTION, CONTRIBUTION TO COMMUNITIES FOUNDATION OF , TEXAS RESOLUTION, PARTICIPATION IN TEXAS PARKS & WILDLIFE GRANT, CASEY'S CLUBHOUSE Parks & Recreation Director pouglas Evans requested approval of a resolution authorizing a contribution in the amount of 512,800.00 to the Communities Foundation of Texas for the purpose of purchasing handicapped accessible play equipment for Casey's Clubhouse at Dove Park. Mr. Evans also requested approval of a resolution authorizing the City's participation in a Texas Parks & Wildlife grant in ; the amount of 5180,000.00 for the development of Casey's Clubhouse and amenities at Dove Park. The enhancements proposed for pove Park include the handicapped accessible play area, a hike and bike trail along the perimeter of the park and improvements to the wading pool. Mr. Evans stated that as a result of the December 17, 1996 City Council work session, some modifications were made to the concept plan to include more open space to the west side of the park and transplanting of one tree. Council Member Johnson, seconded by Council Member Wilbanks, offered a motion to adopt the resolution authorizing the contribution to the Communities Foundation of Texas and to adopt the resolution authorizing participation in a Texas Parks & Wildlife grant for the development of Casey's Clubhouse and amenities at Dove Park. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None RESOLUTION NO. 97-01 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING A CONTRIBUTION TO . THE COMMUNITIES FOUNDATION OF TEXAS FOR THE PURPOSE OF PURCHASING PLAY EQUIPMENT TO BE DONATED FOR CASEY'S CLUBHOUSE AT DOVE PARK AT AN APPROPRIATE DATE TO ALLOW FOR THE DONATION TO QUALIFY AS A PORTION OF MATCHING SHARES OF A TEXAS PARKS & WILDLIFE GRANT; AND PROVIDING AN EFFECTIVE DATE RESOLUTION NO. 97-02 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, HEREINAFTER REFERRED TO AS "APPLICANT", DESIGNATING CERTAIN OFFICIALS AS BEING RESPONSIBLE FOR, ACTING FOR, AND ON BEHALF 2 01/07/97 OF THE "APPLICANT" IN DEALING WITH THE TEXAS PARKS & WILDLIFE DEPARTMENT, HEREINAFTER REFERRED TO AS "DEPARTMENT", FOR THE PURPOSE OF PARTICIPATING IN THE TEXAS RECREATION & PARKS ACCOUNT GRANT PROGRAM, HEREINAFTER REFERRED TO AS THE "PROGRAM"; CERTIFYING THAT THE "APPLICANT" IS ELIGIBLE TO RECEIVE PROGRAM ASSISTANCE; CERTIFYING THAT THE "APPLICANT" MATCHING SHARE IS READILY AVAILABLE; DEDICATING THE PROPOSED SITE FOR PERMANENT PUBLIC PARK AND RECREATIONAL USES; AND PROVIDING AN EFFECTIVE DATE ITEM 3. CONTRACT. PEACH STREET WASTEWATER TREATMENT PLANT EXPANSION, FREESE & NICHOLS, INC. This item was tabled by the Council at their November 5, 1996 meeting for further review. Public Works Director Jerry Hodge requested approval of an engineering services contract with Freese and Nichols, Inc. in an amount not to exceed 5634,000.00 for the design and construction phase administration of the Peach Street Wastewater Treatment Plant expansion. The proposal will expand the plant from its existing 3.75 million gallons per day (MGD) capacity to 5.75 MGD. The Texas Natural Resource Conservation Commission requires that engineering of plant improvements commence when the peak monthly flow reaches 75% of the plant's capacity and that construction of the improvements commence when the peak monthly flow reaches 90% of the permitted capacity. The peak monthly flow is currently approaching 75% of the plant's rated capacity and projections indicate that flows will reach 90% of capacity in 1998 due to the opening of the Grapevine Mills Mall and anticipated ancillary development around the mall. Due to Freese and Nichols, Inc.'s familiarity with the plant, an economy of scales has developed that not only provide for a fast track design effort but also economic benefit. The project is proposed to be completed in two years. Mr. Hodge reported that after review by both City Staff and Freese and Nichols, the proposed contract had been reduced by $53,000.00. Mayor Tate commended both City Staff and Freese and Nichols for their review of the proposed contract resulting in savings to the City. Council Member Spencer also commended Staff for the review and preparation of the proposed contract for the plant expansion. 3 . 01/07/97 Council Member Spencer, seconded by Mayor Pro Tem Ware, offered a motion to �_ approve the contract with Freese & Nichols, Inc. for the expansion to the Peach Street Wastewater Treatment Plant in an amount not to exceed 5634,000.00. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Mr. Bob Nichols, of Freese and Nichols, Inc., addressed the City Council expressing appreciation for a business relationship which began 50 years ago when Mayor William D. Tate's father, Gordon, was the Mayor of Grapevine. Mr. Nichols commented that his first job for the City was the Wastewater Treatment Plant. ITEM 4. RESOLUTION, DEVELOPMENT OF STATE HIGHWAY 26 HIKE AND BIKE TRAIL AGREEMENTS, TEXAS DEPARTMENT OF TRANSPORTATION AND DALLAS AREA RAPID TRANSIT SYSTEM Parks & Recreation Director pouglas Evans requested approval of a resolution authorizing the City Manager or his designated representative to be the authorized representative of the City in all matters pertaining to the development of the State Highway 26 Hike and Bike Trail that will extend from Pool Road and State Highway 26 to Main Street and Dallas Road. Mr. Evans also requested approval of agreements with the Texas Department of Transportation for the administration of the Statewide Transportation Enhancement Program Grant and with the Dallas Area Rapid Transit System for the right-of-way for the State Highway 26 Pedestrian Trail. The total amount of funding available for the project is $680,000.00 with $530,000.00 from an Intermodal Surface Transportation and Efficiency Act grant and S 150,000.00 from Open Space Funds. Mr. Evans stated City Attorney John F. Boyle, Jr. recommended the following amendment to the agreement with the Dallas Area Rapid Transit on pages 3 and 4, under paragraph 15 Indemnity, Section 15.01 , 15.02 and 15.03: "Licensee 'to the extent permitted by law' shall defend....". Mr. Evans stated the agreement with the addition would be resubmitted to Dallas Area Rapid Transit System. Mr. Evans reported on the potential of linking all the trail systems from southeast Grapevine to the downtown Historical District. Council Member Wilbanks, seconded by Mayor Pro Tem Ware, offered a motion to adopt the resolution and approve the agreements with Texas Department of Transportation and Dallas Area Rapid Transit System with the amendment to the contract. The motion prevailed by the following vote: 4 01/07/97 Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None RESOLUTION NO. 97-03 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING AND DIRECTING STAFF TO PARTICIPATE IN THE DEVELOPMENT OF THE STATE HIGHWAY 26 PEDESTRIAN TRAIL AND AUTHORIZING THE CITY MANAGER OR HIS DESIGNATED REPRESENTATIVE TO ACT IN ALL MATTERS IN CONNECTION WITH THE TRANSPORTATION ENHANCEMENT PROJECT; AND PROVIDING AN EFFECTIVE DATE City Manager Petty expressed appreciation to Mr. Evans for his diligence and hard work in bringing the trail systems to fruition. CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 5 Architectural Services Agreement State Hiqhwav 26 Hike and Bike Trail, Poe Engineers Parks & Recreation Director recommended approval of an architectural services agreement with Poe Engineers in the amount of 563,100.00 for professional services in the design of the State Highway 26 Hike and Bike Trail beginning at the intersection of Pool Road and State Highway 26 and continuing to Ball Street. Motion by Council Member Stewart, seconded by Council Member Pittman, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None 5 01/07/97 Item 6. Ordinance, Amend FY97 Capital Projects Budget, H/A Grapevine Master , Utilities Proiect Tree Mitigation Public Works Director recommended approval of an ordinance amending the Capital Projects Budget in the amount of $67,922.00, award of a contract for tree mitigation for the H/A Grapevine Master Utilities Project across U.S. Corps property to Texas Rose Landscaping and authorization for Staff to execute said contract. Motion by Council Member Stewart, seconded by Council Member Pittman, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None ORDINANCE NO. 97-01 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF , GRAPEVINE, TEXAS AMENDING ORDINANCE NO. 96-70, AS AMENDED BY ORDINANCE NO. 96-99, RELATIVE TO THE FISCAL YEAR 1996-97 BUDGET BY AMENDING SECTION 1 ; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE F Item 7. Anderson-Gibson Road Project Reimbursement Agreement, TU Electric Public Works Director recommended approval of reimbursement agreement with TU ' Electric for the relocation of their facilities located within a dedicated TU Electric easement on the north of side of Anderson-Gibson Road between Farm to Market 2499 and State Highway 121 at a cost not to exceed $14,500.00 and authorize Staff to forward payment upon completion of the work. Motion by Council Member Stewart, seconded by Council Member Pittman, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Item 8. Dove Water Tower Painting Contract, S. G. Pinnev and Associates Inc Public Works Director recommended approval of an engineering services contract to S. G. Pinney and Associates, Inc. in an amount not to exceed $19,932.00 for painting ' improvements to the interior and exterior of Dove Water Tower and authorization for Staff to execute said agreement. 6 01/07/97 Motion by Council Member Stewart, seconded by Council Member Pittman, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Item 9. Ordinance, Amend Chapter 23 Traffic Public Works Director recommended approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic, Section 23-63 No Parking, Restricted Parking Zones regarding Heritage Industrial Park relative to Industrial Boulevard, Nolen Drive and Commerce Street. Motion by Council Member Stewart, seconded by Council Member Pittman, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None ORDINANCE N0. 97-02 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING THE GRAPEVINE CODE OF ORDINANCES BY AMENDING CHAPTER 23 TRAFFIC, SECTION 23-63 RELATIVE TO NO PARKING ZONES, RESTRICTED PARKING ZONES; AUTHORIZING THE ERECTION OF TRAFFIC REGULATION SIGNS; REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS (5200.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 10 Resolution Purchase Pickup Houston-Galveston Area Council Contract Public Works Director recommended approval of a resolution authorizing the purchase of one 3/4 ton pickup truck in the amount of S 18,489.33 for the Public Works Department through the Houston-Galveston Area Council Contract. Motion by Council Member Stewart, seconded by Council Member Pittman, to approve as recommended prevailed by the following vote: 7 01/07/97 Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None RESOLUTION NO. 97-04 : A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING THE CITY MANAGER TO ENTER INTO AN INTERLOCAL AGREEMENT WITH THE HOUSTON-GALVESTON AREA COUNCIL FOR THE PURCHASE OF ONE 3/4 TON PICKUP TRUCK FOR THE PUBLIC WORKS DEPARTMENT; AUTHORIZING CITY MANAGER TO EXECUTE SAID AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 1 1 . Award Bid 97-01 1 Vans and Bid 97-015 Vehicles Staff recommended award of Bid 97-01 1 Vans and Bid 97-015 Vehicles to the lowest and best bidders meeting specifications: the Sirche Group in the amount of $92,982.00 for a prisoner van and surveillance van; Greenville Ford in the amount of 5319,232.00 for sixteen police patrol vehicles; Houston-Galveston Area Council in the amount of $36,376.33 for two 3/4 ton pickup trucks; and Payton Wright Ford in the r amount of 559,181 .00 for two service trucks, $21 ,780.70 for one compact 4-door utility truck and 523,900.00 for one 4x2 utility vehicle. Motion by Council Member Stewart, seconded by Council Member Pittman, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Item 12. Award Bid 97-007 Excavator Public Works Director recommended award of Bid 97-007 Excavator to the lowest and best bidder meeting specifications, North Texas Equipment, in the amount of 530,772.44. Motion by Council Member Stewart, seconded by Council Member Pittman, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None 8 01/07/97 Item 13. Award Bid 97-008 Skid Steer Loader Public Works Director recommended award of Bid 97-008 Skid Steer Loader to the lowest and best bidder meeting specifications, Future Equipment (alternate bid), in the amount of 518,715.00. Motion by Council Member Stewart, seconded by Council Member Pittman, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Item 14. Resolution, Purchase Minolta Copier, State Purchasing and General Services Commission Fire Chief recommended approval of a resolution authorizing purchase of one Minolta EP3050 copier for the Central Fire Station through the State Purchasing and General Services Commission Contract in the amount of 56,316.00. Motion by Council Member Stewart, seconded by Council Member Pittman, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None RESOLUTION N0. 97-05 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING PARTICIPATION IN THE PURCHASING PROGRAMS OF THE STATE PURCHASING AND GENERAL SERVICES COMMISSION FOR CERTAIN ITEMS; AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND DOCUMENTS; AND PROVIDING AN EFFECTIVE DATE Item 15. Consideration of Minutes City Secretary recommended approval of the minutes of the December 17, 1996 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Pittman, to approve as recommended prevailed by the following vote: 9 01/07/97 Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart " Nays: None Item 16. Award Bid 7012 Moving Services Administrative Services Director recommended approval of Bid 7021 Moving Services to the lowest and best bidder meeting specifications, AMMCO Transportation Systems, in the amount of $7,088.40 for moving furniture and equipment from 409, 413 and 415 South Main Street, 307 West Dallas Road and Parks & Recreation administrative office to the new City Hall at 200 South Main Street. Motion by Council Member Stewart, seconded by Council Member Pittman, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None ' MISCELLANEOUS REPORTS AND/OR DISCUSSION ' ITEM 17. NEW COUNCIL CHAMBERS City Manager Petty announced there would only be two more City Council meetings at the 307 West Dallas Road address. Beginning February 18, 1997, all City Council meetings would be held in the new Council Chambers at 200 South Main Street. He noted plans were being made to hold a grand opening of the new City Hall on February 10 and an open house on February 18 prior to the City Council meeting. ADJOURNMENT Council Member Wilbanks, seconded by Council Member Johnson, offered a motion to adjourn the meeting at 8:20 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21 st day of January , 1997. 10 01/07/97 APPROVED: .-.. � William D. Tate Mayor ATTEST: -� Linda Huff City Secretary 11