HomeMy WebLinkAboutItem 10 - Automated Fingerprint Identification SystemMEMO TO:
F111-1061AI
MEETING DATE
SUBJECT
RECOMMENDATION:
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
BRUNO RUMBELOW, ACTING CITY MANAGER 'b2
JULY 5, 2005
INTERLOCAL AGREEMENT FOR AUTOMATED FINGERPRINT
IDENTIFICATION SYSTEM (AFIS)
Mayor and Council to consider authorizing the City Manager and the Chief of Police to
enter into an Interlocal Agreement with the cities of North Richland Hills, Bedford,
Euless, and Hurst for subscribing to the Automated Fingerprint Identification System
(AFIS) services.
FUNDING SOURCE:
Account: 100-44570-209-3 Amount: $2,128.20
BACKGROUND:
On July 6, 1999 the Council approved an agreement with the City of North Richland Hills
for the AFIS project. The proposed interlocal agreement authorizes the City of
Grapevine to continue to receive service from AFIS with North Richland Hills being the
primary AFIS terminal point.
The agreement requires us to share in the funding of maintenance in the amount listed
above. This expenditure was anticipated and is allocated in this year's budget.
June 29, 2005 (10:57AM)
Tabulation of Bids
City of Grapevine '
233-2005
Iesiarr„rolecaname := If tre dose, Nozzles Appliances IBlds4wued: ( 7 IBIdB Recd: =1 3 1
Name Or er ... . ......... ...................... Four Alarm Fire Equipment Casco Industries, Inc. Dooley Tackaberry
Address .................................................... 401 Huffman Rd. 116 West Euless Blvd. 1515 W. 13th St.
City,State,Zip............................................. I Euless TX 76040 Euless TX 76040 1 Deer Park TX 77536
Item
ON lUnit
Unit Price.:;
Amount Unit Price
Amount Unit Price Amount Unit Price
Amount
Task Force Tip -)(XC -42 Blitz -Fire Package
3 Each
No Bid
No Bid $1,799.00
$5,397.00 $1,971.95 $5,915.85
Task Force Tip -Metro -1 Nozzle Tip w/H-VITG
w/Grip
12 Each
No Bid
No Bid $519.00
$6,228.00 $438.25 $5,259.00
Task Force Tip -Metro -11 Nozzle Tip w/H-VITG
w/Grip
5 Each
No Bid
No Bid $569.00
$2,845.00 $488.80 $2,444.00
Task Force Tip -FSS -12 15/16" Tip
7 Each
No Bid
No Bid $41.001
$287.00 $43.85 $306.95
Task Force Tip -FSS -9_ 1" Tip
7 Each
No Bid
No Bid $41.00
$287.00 $43.85 $306.95
Task Force Tip -H-2 VPPIT Playpipe
6 Each
No Bid
No Bid $411.00
$2,466.00 $451.70 $2,710.20
Task Force Tip -FS -3 Stack Tis
61 Each
No Bid
No Bid $175.00
$1,050.00 $192.15 $1,152.90
Elkhart P.N. 62161 250GPM@50PSI Nozzle
Parts
6 1 Each
$45.00
$270.00 $65.00
$390.00 $41.75 $250.50
Akron Style 10 Spanner Wrench
d Each
$8.50
$34.00 $15.001
$60.00 $13.80 $55.20
Akron Style 17 Hydrant Wrench
5 Each
$28.50
$142.50 $30.00
$150.00 $28.75 $143.75
Sna -Tite HX50X20Y Yellow 5" 20'
4 Each
$202.00
$808.00 $255.00
$1,020.00 $254.95 $1,019.80
Snap -rite TX50X100Y Yellow 5' 100 TPX
10 Each
$520.00
$5,200.00 $650.00
$6,500.00 $579.80 $5,798.00
National Fire Hose-NP30X50XY 25N Yellow
3"-50'
9 Each
$172.00
$1,548.00 $210.00
$1,890.00 $186.55 $1,678.95
National Fire Hose-NP20X50B 15N Blue 2%
50'
10 Each
$139.00
$1,390.00 $130.00
$1,300.00 $117.45 $1,174.50
National Fire Hose-NP17X50R 15N Red 1-
3/4"-50'
15 Each
$92.00
$1,380.00 $110.00
$1,650.00 $98.90 $1,483.50
National Fire Hose-FF10X50Y10N Forestry
Hose
2 Each
$58.00
$116.00 $75.00
$150.00 $53.95 $107.90
National Fire Hose-NP17X5R15N 5' Red Whip
Line 1.75"
6 Each
$35.00
$210.00 $45.00
$270.00 $42.40 $254.40
National Fire Hose-NP20X5B15N 5' Blue
,Whip Line 2"
6 Each
$42.00
$252.00 $45.00
$270.001 $48.00 $288.00
Akron Style 337 1.5 Female to 2.5 Male
Ada ter 1 Each 1 $23.50
BID GRAND TOTAL. ...... -- ....................... ........
$23.50 $45.00
$45.00 $43.151 $43.15
$11,374.00
$32,255.00 $30,393.50
Delivery: Stock to 4 Weeks Delivery: 4 to 6 Weeks Delivery: Stock to 6 Weeks
Terms: Net 30 Terms: Net 30 Terms: Net 30
NOTES... ................................................... ...... Bid Exce tions: None Bid Exceptions: None Bid Exceptions: None
SUMMARY OF BIDS
INTERLOCAL AGREEMENT BETWEEN THE CITY OF NORTH RICHLAND HILLS
AND THE CITIES BEDFORD, EULESS,
GRAPEVINE AND HURST
THE STATE OF TEXAS §
COUNTY OF TARRANT §
THIS INTERLOCAL AGREEMENT is made and entered into effective August 1,
2005 by and between the City of North Richland Hills, Texas (hereinafter styled "North
Richland Hills"), the City of Bedford, Texas (hereinafter styled "Bedford"), the City of
Euless (hereinafter styled "Euless"), the City of Grapevine (hereinafter styled
"Grapevine"), and the City of Hurst (hereinafter styled "Hurst") for the purpose of
documenting the terms under which North Richland Hills will provide Automated
Fingerprint Identification Services. This Agreement replaces an earlier agreement
between the parties from 1999 which has now expired.
1. SALE OF AFIS SYSTEM SERVICES
1.1 NORTH RICHLAND HILLS hereby agrees to provide to BEDFORD,
EULESS, GRAPEVINE, and HURST Automated Fingerprint Identification Services
(hereafter called the "AFIS"). NORTH RICHLAND HILLS has previously acquired AFIS
through the State of Texas in full compliance with public competitive bid law
requirements. Such AFIS consists of central site equipment and software located in
and operated by the Department of Public Safety ("Central Site"). NORTH RICHLAND
HILLS has acquired from the Department of Public Safety contractual AFIS Vendor
equipment for its own use, at its own site ("Remote Site"). The required equipment
acquired by the NORTH RICHLAND HILLS Police Department is described in Exhibit
"B" attached to and incorporated herein. The CITIES OF BEDFORD, EULESS,
GRAPEVINE, and HURST desire to use such equipment and North Richland Hills
desires to accommodate such use subject to payment of required maintenance and
access fees.
2. PRICES AND FEES
2.1 BEDFORD, EULESS, GRAPEVINE, and HURST each agree to pay their
proportionate cost and maintenance fees, as incurred, set forth in Exhibit "A" attached to
and incorporated herein.
3. RESPONSIBILITIES
3.1 The CITY OF NORTH RICHLAND HILLS will maintain the AFIS
equipment and permit the CITIES OF BEDFORD, EULESS, GRAPEVINE, and HURST
to utilize the AFIS at mutually agreed times.
4. WARRANTIES EXCLUDED
4.1 IT IS UNDERSTOOD AND AGREED THAT ANY AND ALL
WARRANTIES WHICH DO EXIST COME FROM THE MANUFACTURER. THE CITY
OF NORTH RICHLAND HILLS IS NOT THE MANUFACTURER AND MAKES NO
1 f l
5. INDEMNITY
5.1 BEDFORD, EULESS, GRAPEVINE, and HURST each agree to be
responsible for their own acts of negligence and NORTH RICHLAND HILLS agrees to
be responsible for its own acts of negligence which may arise in connection with the use
and operation of AFIS. In the event of joint and concurrent negligence, NORTH
RICHLAND HILLS, BEDFORD, EULESS, GRAPEVINE, and HURST agree that
responsibility shall be apportioned comparatively. This obligation shall be construed for
the benefit of the parties hereto, and not for the benefit of any third parties, nor to create
liability for the benefit of any third parties, nor to deprive the parties hereto of any
defenses each may have as against third parties under the laws and court decisions of
the State of Texas.
6.1 The term of this Agreement shall be for one calendar year and shall be
automatically renewed for successive one year terms unless and until earlier terminated
as provided in Paragraph 7.1 hereof. Changes in monthly operating costs, maintenance
costs and other miscellaneous expenses may be changed with the approval of the
Chiefs of Police of the parties without formal amendment of this Agreement.
7. TERMINATION
7.1 NORTH RICHLAND HILLS, acting through its City Manager, or
BEDFORD, EULESS, GRAPEVINE, and HURST, acting through their respective City
Managers, may terminate this Agreement upon thirty (30) days prior written notice, with
the understanding that all obligations being performed under this Agreement, except
those identified herein, shall cease upon the date specified in such notice. If any city
other than North Richland Hills terminates its agreement, this shall not affect the
agreement between North Richland Hills and the remaining cities.
7.2 In the event of the termination by BEDFORD, EULESS, GRAPEVINE, or
HURST of this Agreement, BEDFORD, EULESS, GRAPEVINE, and HURST will each
still be responsible for such city's portion of the Remote Site maintenance fees, and
Remote Site access fee for the duration of the year in which termination occurs. A
terminating city shall have no responsibility for maintenance beyond such year.
7.3 The continued participation of NORTH RICHLAND HILLS is contingent
upon the continued participation of the Department of Public Safety, State of Texas.
7.4. Should the Department of Public Safety terminate its AFIS services to
which North Richland Hills is connected this Agreement will be terminated.
8.1 Because of the multiple number of participating agencies, the CITY OF
NORTH RICHLAND HILLS, as operator of the remote site, is solely responsible for
determining the necessity of and schedule for upgrades to the AFIS.
8.2 NORTH RICHLAND HILLS will give written notice of any such planned
upgrade to BEDFORD, EULESS, GRAPEVINE, and HURST, at least six (6) months in
advance.
8.3 BEDFORD, EULESS, GRAPEVINE, and HURST, upon receipt of written
notification of such upgrade, shall each have ninety (90) days to exercise the following
options:
(a) agree to participate and pay such city's portion of the upgrade, and
its continuing maintenance and to an increase in the annual
maintenance fees to cover such upgrade;
(b) terminate this Agreement in accordance with Section 7.1.
8.4 Should any participating city fail to select an option from 8.3 above within
the required time period, then a termination under Section 7.1 shall be deemed to have
occurred.
9. NOTICES
9.1 All notices, communications and reports under the Agreement shall be
mailed or delivered to the respective parties as follows:
To NORTH RICHLAND HILLS
Chief of Police
City of North Richland Hills
7301 N.E. Loop 820
North Richland Hills, Texas 76180
Chief of Police
City of Bedford
307 W. Dallas Rd.
Bedford, Texas 76051
To EULESS
Chief of Police
City of Euless
1102 W. Euless Blvd.
Euless, Texas 76040
To GRAPEVINE
Chief of Police
City of Grapevine
307 W. Dallas Road
Grapevine, Texas 76051
To HURST
Chief of Police
City of Hurst
1501 Precinct Line Road
Hurst, Texas 76054
10. MISCELLANEOUS PROVISIONS
10.1 This Agreement is entered into subject to the Charter and ordinances of
the CITY OF NORTH RICHLAND HILLS, as amended, the Charter and ordinances of
the CITIES OF BEDFORD, EULESS, GRAPEVINE, and HURST, TEXAS as amended
and applicable Texas State laws. The provisions of this Agreement shall be construed
in accordance with the laws and court decisions of the State of Texas; and exclusive
venue for any litigation which may be filed by either party hereto in connection with the
Agreement shall be in Tarrant County, Texas.
10.2 The following Exhibits are attached to and made a part of this Interlocal
Agreement:
(a) Exhibit "A" Costs; and
(b) Exhibit "B" List of Equipment.
10.3 This Agreement can be revised at anytime by mutual consent of the
parties but only by written agreement. No oral modifications can be made to this
Agreement.
10.4 The captions to the various clauses of this Agreement are for informational
purposes only and shall not alter the substance of the terms and conditions of this
Agreement.
10.5 This Agreement embodies the complete agreement of the parties hereto
superseding all oral or written previous and contemporary agreements between the
parties relating to matters in this Agreement.
Executed as of the date listed in the first sentence hereof by the duly authorized
officers of the parties hereto.
APPROVED AS TO FORM
AND LEGALITY:
CITY OF NORTH RICHLAND HILLS, TEXAS
By
George Staples, City Attorney
CITY OF NORTH RICHLAND HILLS, TEXAS
By
Acting Chief of Police
CITY OF BEDFORD, TEXAS
By
Chief of Police
CITY OF EULESS, TEXAS
B
Chief of Police
CITY OF GRAPEVINE, TEXAS
By
Chief of Police
CITY OF HURST, TEXAS
By
Chief of Police
0
Larry Cunningham, City Manager
B
Chuck Barnett, City Manager
By
Joe Hennig, City Manager
B
Bruno Rumbelow, Acting City Manager
B
Allen Weegar, City Manager
Annual Fee Cost for Each Agency
Hurst PD
$2,128.20
Euless PID
$2,128.20
Bedford PD
$2,128.20
Grapevine PD
$2,128.20
North Richland Hills PID
$2,128.20
Total
$10,641.00
*Miscellaneous supplies will be billed as needed.
EXHIBIT "A91
Latent Fingerprint Workstation — Key Functions and Equipment
Workstation includes: Year 2000 Complaint
400 MHZ Pentium 11
Windows — NT 4.0 W/S
192 MB SRAM
6 GB Hard Drive
8 MB Graphics Card
4 MB Video Board
21 Inch Monitor
Compact Scanner 2
Laser Printer
Basic Function: Latent
Key Functions: Visual Verification (Side by Side)
Subsequent Functions
NLEXS
Feature Extraction (for Latent)
Remote Access to DPS AFIS21
Maintenance Cost
Annual maintenance fee: $6,936.00
Annual LAN fee: $2,094.00
Router/Pix maintenance fee: $1,611.00
Total Cost: $10,641.00
*Fee's may vary due to any increase in maintenance cost and system upgrades.
AUF[IIIII&M