HomeMy WebLinkAboutItem 17 - Screened MaterialsMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: MARCH 5, 2024
SUBJECT: GRAPEVINE SCREENED MATERIALS RECYCLING PROGRAM
RECOMMENDATION: City Council to consider approval for the purchase of equipment for the
Screened Materials Recycling Program from Kirby Smith Machinery, Inc.,
Wastequip Texas, and Powerscreen Texas Inc. for the Public Works
Department, and an ordinance to appropriate the funds.
FUNDING SOURCE: Upon approval of the attached appropriation ordinance, funds will be
available in the Grant Fund. The approved Grant will provide $200,000
and the Utility Enterprise Fund will provide $75,000.
BACKGROUND: On May 16 2023, City Council approved a Resolution to apply for project
funds under North Central Texas Council of Governments (NCTCOG).
The City of Grapevine was awarded for FY24/25 up to $200,000 as part of
the Regional Solid Waste Program Local Implementation request for a
screened materials recycling program (SMRP). This program will allow
Grapevine to screen soil spoils to be reused for city projects rather than
taken to the landfill. This reduces landfill costs and our need to buy
screened topsoil, sand, and rock materials. The NCTCOG will reimburse
the City upon estimated completion date of September 2024. The
additional $75,000 will be provided from the Utility Enterprise Fund.
The (SMRP) will consist of four components; the dirt screener from
Powerscreen Texas, dewatering box from Wastequip Texas, and a
perforated bucket from Kirby -Smith Machinery, Inc. The pad dump site will
be constructed by City staff.
These purchases will be made in accordance with an existing interlocal
agreement with the Local Government Purchasing Cooperative (Buy
Board) as allowed by Texas Local Government Code, Chapter 271 and
Texas Government Code, Chapter 791.
Bids were taken by the Cooperative and contracts were awarded to Kirby
Smith Machinery, Inc., Wastequip Texas and Powerscreen Texas Inc. The
Public Works and Purchasing staff reviewed the contracts for
departmental specification compliance and pricing and determined that
these contracts will best meet the needs of the City.
Staff recommends approval
ORDINANCE NO. 2024-020
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, INCREASING ESTIMATED
RECEIPTS IN THE AMOUNT OF $200,000 IN THE GRANTS
FUND TO BE RECEIVED FROM THE STATE OF TEXAS
(TEXAS COMMISSION ON ENVIRONMENTAL QUALITY)
THROUGH THE NORTH CENTRAL TEXAS COUNCIL OF
GOVERNMENTS; TRANSFERRING $75,000 FROM THE
UTILITY ENTERPRISE FUND TO THE GRANTS FUND;
AND AUTHORIZING THE APPROPRIATION OF $2757000
IN THE GRANT FUND; DECLARING AN EMERGENCY AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine anticipates receipt of $200,000 from the North
Texas Council of Governments as part of an approved grant, and
WHEREAS, the City has $75,000 available in the Utility Enterprise Fund, and
WHEREAS, the City wishes to utilize those funds to implement a screened
materials recycling program (SMRP), and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
ordinance have been met, including but not limited to the Open Meetings Act and Chapter
211 of the Local Government Code; and
WHEREAS, the City Council deems the adoption of this ordinance to be in the best
interests of the health, safety, and welfare of the public.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council hereby authorizes an increase in estimated
receipts in the amount of $200,000 in the Grant Fund resulting from approval of the North
Texas Council of Governments grant for implementation of a Local Solid Waste Program.
Section 3. That the City Council hereby authorizes a transfer of $75,000 from
the Utility Enterprise Fund to the Grants Fund.
Section 4. That the City Council hereby authorizes an amount of $275,000 be
appropriated in the Grants Fund for the purpose of establishing a screened materials
recycling program (SMRP).
Section 5. That the terms and provisions of this ordinance shall be deemed to
be severable, and that if the validity of any section, subsection, word, sentence or phrase
shall be held to be invalid, it shall not affect the remaining part of this ordinance.
Section 6. That the fact that the present ordinances and regulations of the City
of Grapevine, Texas, are inadequate to properly safeguard the health, safety, morals,
peace and general welfare of the inhabitants of the City of Grapevine, Texas, creates an
emergency for the immediate preservation of the public business, property, health, safety
and general welfare of the public which requires that this ordinance shall become effective
from and after the date of its final passage, and it is accordingly so ordained.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE,
TEXAS on this the 5th day of March, 2024.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
Matthew C.G. Boyle
City Attorney
Ordinance No. 2020-020 2