HomeMy WebLinkAboutItem 21 - Replacement ComputersITFM 0 --- o
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, ACTING CITY MANAGERf' Z -
MEETING DATE: AUGUST 16, 2005
SUBJECT: APPROVAL OF THE PURCHASE OF REPLACEMENT
COMPUTERS
RECOMMENDATION:
City Council to consider approval of the purchase of replacement computers for the
Library in the amount of $24,519.80.
FUNDING SOURCE:
Funds are available in the lease fund, Account 325-48860-000-0-0007, to satisfy
necessary debt payment requirements.
BACKGROUND:
Staff solicited three written quotations for this purchase. House Bill 197 raised the
formal bid limit requirement from $15,000 to $25,000. City Purchasing Policy requires at
least three written quotations for purchases between $3,000 and $25,000.
Advertisements are not required.
This request is for the purchase of 20 replacement computers for the Library.
Current City policy specifies a four to five year replacement cycle for computers in all
departments. Information Technology will be finishing out the 2005 budget year with
computer replacements in the staff and public use areas of the Library.
In accordance with City policy, Staff solicited written quotations from three qualified
vendors with all three vendors responding. Able Electronics submitted the lowest bid
and met all specification requirements. Able has provided this commodity to the City in
the past and has performed satisfactorily. Attached for review is a tabulation of bids.
Staff recommends approval of the purchase of the computers from Able Electronics.
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August 10, 2005 (11:02AM)
Tabulation of Bids
City of Grapevine
BidO nit► pate;`; 7115/2005; 2:OOPM
Name of Bidder ...........................................
. 3 Bids,fted: 3
Address...................................................
.
Cit,State,Zip.............................................
Gateway Esource
6607 Colleyville Blvd. P.O. Box 676021
610 Gateway Dr.
Item ii �
Qt ` t, ,;. Unit:
Personal Computers, ASUS Mother
Board, 800 Bus w/3.00 GIG MB & CPU
1 upgradable
20 Each
BID GRAND TOTAL ............................................
NOTES...............................................................
.
$1,225.991 $24,519.801 $1,591.821 $31,836.401 $1
NONE
SUMMARY OF BIDS
$31,100.00
$31,100.00
Bids ,lumber Written Quotations
BidO nit► pate;`; 7115/2005; 2:OOPM
E � ► t�ttn �t,
Computers
. 3 Bids,fted: 3
Information Technolo
6/23!2005 2ndAd: 6/30/2005
Able Electronics Dell, USA
Gateway Esource
6607 Colleyville Blvd. P.O. Box 676021
610 Gateway Dr.
Colle ville, TX 76034 Dallas, TX 75267
Santa Ana, CA 92799
$1,225.991 $24,519.801 $1,591.821 $31,836.401 $1
NONE
SUMMARY OF BIDS
$31,100.00
$31,100.00