HomeMy WebLinkAboutItem 24 - Groupwise and Network SoftwareMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, ACTING CITY MANAGER V)�-
MEETING DATE: AUGUST 16, 2005
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF A
MAINTENANCE AGREEMENT COVERING GROUPWISE AND
NETWORK SOFTWARE
RECOMMENDATION:
City Council to consider approval of a resolution to declare SHI-Government Solutions
Company a sole source provider for the purchase of a service and maintenance contract
covering various software licenses. The total cost of this agreement is not to exceed
$21,678.23.
FUNDING SOURCE:
Funding for this purchase is currently available in account 100-44540-101-2 General
Fund/Administration/Professional Services and account 100-12050-000-0 General
Fund/Pre Payments
BACKGROUND:
This procurement will be made as a sole source in accordance with Local Government
Code Chapter 252, Subchapter B, Section 252.022 (A).
This request is for the purchase of maintenance to support the current software modules
that operate as part of the City networking system. The maintenance contract will cover
the Netware Node and Groupwise Mailbox software packages. The contract is for one
year from 9/01/05 until 8/31/06.
Staff recommends approval.
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN
FACTS RELATIVE TO THE PURCHASE OF A
MAINTENANCE AGREEMENT; DETERMINING THAT THE
MAINTENANCE IS AVAILABLE FROM ONLY ONE SOURCE
AND AUTHORIZING THE CITY MANAGER TO EXECUTE
SAID CONTRACTS AND DOCUMENTS AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City of Grapevine desires to cover the following software under a
maintenance agreement:
535 Each Novell Open Enterprise Server Maintenance $10,919.35
526 Each GroupWise 6.5 1 -User Mailbox Maintenance $ 8,857.84
6 Each Education Training Vouchers $ 1,901.04; and
WHEREAS, the SHI-Government Solutions Company is the sole provider of
maintenance for the software listed above.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the purchase
of a maintenance agreement to cover the listed software for a total not to exceed
$21,678.23.
Section 3. That the City Manager, or his designee, is authorized to take all steps
necessary to consummate the purchase of said maintenance agreement.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 16th day of August, 2005.
ATTEST:
APPROVED AS TO FORM:
RES. NO.