HomeMy WebLinkAboutItem 12 - Material Disposal ServicesITEM �Z -.
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ROGER NELSON, CITY MANAGER/O/
MEETING DATE: MAY 18, 2004
SUBJECT: RENEWAL OF BID 121-2002, ANNUAL CONTRACT FOR
MATERIAL DISPOSAL SERVICES
RECOMMENDATION:
City Council to consider renewal of an annual contract for the lowest and best bids
meeting City specifications to Shred -Tech d.b.a. Sego, Inc. as primary contractor and
Airport Sand and Gravel as secondary contractor for material disposal services. Annual
Contract expenditures will be limited to the budget amount approved during the budget
process for this service. A bid tabulation is attached for review.
FUNDING SOURCE:
174-43301-090-000 St. Maint./Cap. Replacement/Trans. Infrast. Maint.....$10,000
116-43301-535-1 Storm Drainage Utility/Trans. Infrast. Maint.................$20,000
BACKGROUND:
Bids were taken in accordance with Local Government Code Chapter 252, Subchapter
B, Section 252.021 (a) and Section 252.041 (a). Notice to bidders was published in the
Grapevine Sun and the Fort Worth Star Telegram on February 14, 2002 and February
21, 2002. Bids were publicly read aloud per the attached tabulation sheet.
This contract established fixed pricing for disposal services of excavated material to be
used on an as needed basis by the Street Department. The bid was sent to thirteen
vendors with four vendors responding. The bid requested pricing on various truckload
configuration disposal of asphalt, concrete, dirt, brush and building debris.
Shred -Tech d.b.a. Sego, Inc. was overall low bid on the unit price for each bid item and
met all specification requirements. Airport Sand and Gravel was second low bid on items
1,2and 3.
Both vendors have successfully performed the services required by the contract and
have agreed to renew their contracts at no increase in contract pricing.
Staff recommends renewal of contracts to Shred -Tech as primary contractor and Airport
Sand and Gravel as secondary contractor for these services.
CD
May 8, 2004 (10:17AM)
Todays Date: 05/08/04
CITY OF GRAPEVINE
Bid 121-2002 Material Disposal - Annual Contract
O -F'1 15_19 ^
BFI Waste
Systems
waste
Management of
No. TX
i rucKioad (7 Gu Yd) Disposal of Asphalt,
1 1
EA
Concrete, Dirt, etc.
Total, price
Total Price
Truckload (16 Cu Yd) Disposal of Asphalt,
2 1
EA
Concrete, Dirt, etc.
$240.00
$80.00
Truckload (22 Cu Yd) Disposal of Asphalt
3 1
EA
Concrete, Dirt, etc.
$22.00
$40.00
Truckload (7 Cu Yd) Disposal of Brush or
4 1
EA
Buildinq Debris
$80.00
$80.00
Truckload (16 Cu Yd) Disposal of Brush or
5 1
EA
Building Debris
Total............................................................
Bid 121-2002 Material Disposal - Annual Contract
O -F'1 15_19 ^
BFI Waste
Systems
waste
Management of
No. TX
Sego, Inc.
Airport Sand and
Gravel
Total Brice
Total Price
Total, price
Total Price
$105.00
$35.00
$7.00
$15.00
$240.00
$80.00
$16.00
$20.00
$330.00
$110.00
$22.00
$40.00
$35.00
$35.00
$35.00
No Bid
$80.00
$80.00
$80.00
No Bid
$790.00
$340.00
$160.00
$75.00
ttia summary: Total Bid
Sego, Inc $160.00
Waste Management $340.00
BFI Waste Systems $790.00
Airport Sand and Gravel* $75.00
*Incomplete Bid