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HomeMy WebLinkAboutItem 12 - Material Disposal ServicesITEM �Z -. MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ROGER NELSON, CITY MANAGER/O/ MEETING DATE: MAY 18, 2004 SUBJECT: RENEWAL OF BID 121-2002, ANNUAL CONTRACT FOR MATERIAL DISPOSAL SERVICES RECOMMENDATION: City Council to consider renewal of an annual contract for the lowest and best bids meeting City specifications to Shred -Tech d.b.a. Sego, Inc. as primary contractor and Airport Sand and Gravel as secondary contractor for material disposal services. Annual Contract expenditures will be limited to the budget amount approved during the budget process for this service. A bid tabulation is attached for review. FUNDING SOURCE: 174-43301-090-000 St. Maint./Cap. Replacement/Trans. Infrast. Maint.....$10,000 116-43301-535-1 Storm Drainage Utility/Trans. Infrast. Maint.................$20,000 BACKGROUND: Bids were taken in accordance with Local Government Code Chapter 252, Subchapter B, Section 252.021 (a) and Section 252.041 (a). Notice to bidders was published in the Grapevine Sun and the Fort Worth Star Telegram on February 14, 2002 and February 21, 2002. Bids were publicly read aloud per the attached tabulation sheet. This contract established fixed pricing for disposal services of excavated material to be used on an as needed basis by the Street Department. The bid was sent to thirteen vendors with four vendors responding. The bid requested pricing on various truckload configuration disposal of asphalt, concrete, dirt, brush and building debris. Shred -Tech d.b.a. Sego, Inc. was overall low bid on the unit price for each bid item and met all specification requirements. Airport Sand and Gravel was second low bid on items 1,2and 3. Both vendors have successfully performed the services required by the contract and have agreed to renew their contracts at no increase in contract pricing. Staff recommends renewal of contracts to Shred -Tech as primary contractor and Airport Sand and Gravel as secondary contractor for these services. CD May 8, 2004 (10:17AM) Todays Date: 05/08/04 CITY OF GRAPEVINE Bid 121-2002 Material Disposal - Annual Contract O -F'1 15_19 ^ BFI Waste Systems waste Management of No. TX i rucKioad (7 Gu Yd) Disposal of Asphalt, 1 1 EA Concrete, Dirt, etc. Total, price Total Price Truckload (16 Cu Yd) Disposal of Asphalt, 2 1 EA Concrete, Dirt, etc. $240.00 $80.00 Truckload (22 Cu Yd) Disposal of Asphalt 3 1 EA Concrete, Dirt, etc. $22.00 $40.00 Truckload (7 Cu Yd) Disposal of Brush or 4 1 EA Buildinq Debris $80.00 $80.00 Truckload (16 Cu Yd) Disposal of Brush or 5 1 EA Building Debris Total............................................................ Bid 121-2002 Material Disposal - Annual Contract O -F'1 15_19 ^ BFI Waste Systems waste Management of No. TX Sego, Inc. Airport Sand and Gravel Total Brice Total Price Total, price Total Price $105.00 $35.00 $7.00 $15.00 $240.00 $80.00 $16.00 $20.00 $330.00 $110.00 $22.00 $40.00 $35.00 $35.00 $35.00 No Bid $80.00 $80.00 $80.00 No Bid $790.00 $340.00 $160.00 $75.00 ttia summary: Total Bid Sego, Inc $160.00 Waste Management $340.00 BFI Waste Systems $790.00 Airport Sand and Gravel* $75.00 *Incomplete Bid