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HomeMy WebLinkAboutPZ Item 11 - MinutesP� Z ITEM it 41 P & Z BRIEFING SESSION APRIL 20, 2004 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The Planning and Zoning Commission of the City of Grapevine, Texas met in Special Briefing Session on this the 20th day of April, 2004 at 7:00 p.m. in the Planning and Zoning Conference Room, 200 South Main Street, 2nd Floor, Grapevine, Texas with the following members present -to -wit: Larry Oliver Herb Fry Chris Coy B J Wilson Rob Undersander Becky St. John Chairman Vice Chairman Member Member Member Alternate constituting a quorum, Danette Murray and Paul Jennings absent, and the following City Staff: Ron Stombaugh Scott Dyer Pam Huntress CALL TO ORDER Planner II Sr. Civil Engineer Planning Secretary Chairman Oliver called the meeting to order at 7:08 p.m. ITEM 1. BRIEFING SESSION Chairman Oliver announced the Planning and Zoning Commission would conduct a briefing session relative to the following case: CU04-11 Glade Corners to discuss development issues. ADJOURNMENT After a brief discussion, Chairman Oliver adjourned the meeting at 7:22 p.m. BS042004 1 P & Z BRIEFING SESSION APRIL 20, 2004 PASSED AND APPROVED BY THE PLANNING AND ZONING COMMISSION OF THE CITY OF GRAPEVINE, TEXAS ON THIS THE 18TH DAY OF MAY, 2004. SECRETARY NOTE: Planning and Zoning Commission continued with the Joint Public Hearing BS042004 2 APRIL 20, 1!4 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The Planning and Zoning Commission of the City of Grapevine, Texas met in Joint Public Hearing with the City Council, on this the 20th day of April, 2004, in the City Council Chambers, 200 South Main Street, 2nd Floor, Grapevine, Texas with the following members present -to -wit: Larry Oliver Chairman Herb Fry Vice -Chairman Chris Coy Member B J Wilson Member Rob Undersander Member Becky St. John Alternate constituting a quorum, Danette Murray and Paul Jennings absent, and the following City Staff: Ron Stombaugh Scott Dyer Pam Huntress X01 W Planner II Sr. Civil Engineer Planning Secretary Mayor Tate called the joint meeting to order at 7:38 p.m. and Chairman Oliver called the Planning and Zoning Commission deliberation session to order at 7:45 p.m. INVOCATION Commissioner, Chris Coy delivered the Invocation. CONDITIONAL USE REQUEST CU04-11 — GLADE CORNERS Next for the Commission to consider and make a recommendation to the City Council was Conditional Use Request CU04-11 submitted by Lew Anderton for property located at 400 Glade Road and platted as Lot 1, Block 1, Glade Corners Addition. The applicant was requesting to amend the previously approved site plan of CU02-12 (Ord. 02-49) for an 042004 JOINT APRIL 1 2004 independent living/personal care facility, specifically to modify the design of Phase 11 of the Glade Corners Retirement Community. The original proposal for the Glade Corners Retirement Community was considered and approved by Council at the June 6, 2000 meeting. At that meeting, a three phase assisted living/personal care facility was proposed totaling 114 total units consisting of one and two bedroom living quarters. The first phase, which consists of 50 units has been constructed. A revision of that original plan was approved by Council at their June 18, 2002 meeting which allowed for a delay in the completion of some of the landscaping requirements and screening. The project also became a two-phase project rather than three. Slight changes were made to the bedroom ratios and square footages of the units. With this request the applicant proposes to add two more units to the phase two count for a total of 66 units -58 one bedroom units and eight two bedroom units. The previous plan allowed for 64 units in phase 2 consisting of 36 one bedroom units and 28 two bedroom units. The square footage of the one bedroom units increased slightly to 711 square feet from the previously planned 700 square feet. As a part of the conditional use permit approved by Council at the June 18, 2002 meeting, the applicant agreed to the following stipulations: • All approved landscaping associated with Conditional Use Request CU02-12 must be installed within six weeks of the application for a building permit for Phase 2. • Perimeter fencing beginning on the north side of the southernmost entrance along Grapevine -Euless Road, up the western property line and along the northern property line shall be installed within six weeks of application for a building permit for Phase 2. • Failure to comply with these requirements shall result in a cessation of issuance of permits for Phase 2 of this development. Jason Bramlett, representing the applicant, was present to answer questions and request favorable consideration of the request. With no further guests to speak, one letter of support, and no petitions, the public hearing was closed. In the Commission's deliberation session, Chris Coy moved, with a second by Becky St. John, to approve Conditional Use Request CU04-11 and the motion prevailed by the following vote: Ayes: Oliver, Coy, Fry, Wilson, Undersander and St. John Nays: None D OF JOINT 042004 2 P & Z JOINT PUBLIC HEARING APRIL 20, 2004 CONSIDERATION OF MINUTES Next for the Commission to consider were the Planning and Zoning Commission minutes of the March 23, 2004 regular meeting. Chris Coy moved, with a second by Rob Undersander, to approve the Planning and Zoning Commission minutes of March 23, 2004. The motion prevailed by the following vote: Ayes: Oliver, Coy, Wilson, Undersander, and St. John Nays: None Abstain: Fry ADJOURNMENT With no further business to discuss, Rob Undersander moved, with a second by B J Wilson, to adjourn the meeting at 9:00 p.m. and the motion prevailed by the following vote: Ayes: Oliver, Fry, Coy, Wilson, Undersander and St. John Nays: None PASSED AND APPROVED BY THE PLANNING AND ZONING COMMISSION OF THE CITY OF GRAPEVINE, TEXAS ON THIS THE 18TH DAY OF MAY, 2004. CHAIRMAN ATTEST: SECRETARY 042004 3 P & Z WORKSHOP MINUTES APRIL 27, 2004 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The Planning and Zoning Commission of the City of Grapevine, Texas met in Workshop on this the 27th day of April, 2004, in the City Council Conference Room, 2nd Floor, 200 South Main Street, Grapevine, Texas with the following members present -to -wit: Larry Oliver Herb Fry Chris Coy Danette Murray B J Wilson Rob Undersander Becky St. John Paul Jennings constituting a quorum, and also present: Roy Stewart and the following City Staff: Scott Williams Doug Evans Dan Truex Ron Stombaugh Pamela Huntress Chairman Vice -Chairman Member Member Member Member Alternate Alternate Council Representative Building Official Director of Parks & Recreation Economic Development Specialist Planner 11 Planning Secretary Chairman Larry Oliver called the Workshop to order at 6:05 p.m. NEW BUSINESS Wk042704 . ; Z WORKSHOP MINUTES 2004APRIL 27, First for the Commission to consider was a presentation by the Director of Parks and Recreation, Doug Evans relative to the City of Grapevine's Master Park and Trail System Plan. Mr. Evans described and discussed the South Trail system noting that it is seven miles long within the City and with neighboring connections runs approximately eleven miles long. Mr. Evans stated that construction had already begun and will be complete about November 2004. Next Mr. Evans discussed the northern trail stating it is now 90% complete. This trail begins near Kimball, runs along the lake, utilizes Dove extension, and goes out to Gaylord Texan Hotel. Mr. Evans stated it is a future goal to extend this trail system to connect with the Mills Run Trail. Finally, Mr. Evans briefed the Planning and Zoning Commission on the present "Feasibility Study" being conducted at the Corp of Engineers' request. This study is examining approximately 770 acres of land and discussing various ways this land can be utilized to generate revenue. Public meetings will be held on June 21 and June 22 and will discuss the present conceptual ideas. No action was taken. PRESENTATION BY THE ECONOMIC DEVELOPMENT SPECIALIST Next for the Commission to consider was a presentation by Economic Development Specialist, Dan Truex relative to the City of Grapevine's 2003 Economic Summary. Mr. Truex gave a brief overview of the role of the Economic Development Specialist and how he supports the development community within Grapevine. Mr. Truex briefed the Planning and Zoning Commission on the fundamental ways of tracking trends in development to assist in marketing as well as influencing future development in the City. Mr. Truex informed the Board that the number one advantage in bringing new industrial business into Grapevine has been the use of the Triple Freeport Tax Exemption. It was also stated that location and low taxes are our greatest tools against the competition. Mr. Truex discussed our current population and compared increasing "daytime" population as a very positive trend for the economy. He noted many promising trends for Grapevine including the rise in retail figures, rise in opening of new small businesses, and $35 million in permit value for Commercial and $37 million in permit value for industrial development in 2003. Mr. Truex also informed the Commission that it is conservatively estimated that Grapevine will see approximately 19.7 million tourists in 2004 with the majority of that number generated from the northeast quadrant of the City. Wk042704 2 P & Z WORKSHOP MINUTES APRIL 27, 2004 No action was taken. AMENDMENTS TO ZONING ORDINANCE SECTION 42 SUPPLEMENTARY DISTRICT REGULATIONS Next for the Commission to consider were Amendments to the Zoning Ordinance Section 42, Supplementary District relative to temporary seasonal outside display, sales, and food service. Staff often receives requests from businesses wanting to do some type of outside display including the sale of merchandise and even the sale of food items. These requests have been denied since there is no provision for this type of activity within the zoning ordinance except for non-profit organizations and businesses located within the "CBD" Central Business District. This amendment would allow, at the discretion of the Director of Development Services, the temporary outdoor display and sale of merchandise, including food service and sales for a period not to exceed seven days during any three month/calendar quarter. A Temporary Use Permit would be required that would be administered through the Development Services Department. A discussion followed regarding the proposed changes. Mr. Oliver suggested that administrative control of outside display could place an unnecessary burden upon the Director of Development Services and the conditional use process might be a better solution. Mr. Stombaugh suggested consideration of use of the Special Use permit process which is easily implemented throughout all zoning districts. In addition, Mr. Oliver noted that if a Conditional Use permit would be required for such display, then specific stipulations could be added to any Ordinance in order to grant exclusive permission with each applicant. Additional discussion followed regarding allowing a Temporary Permit for those businesses either unable or unwilling to commit to the additional time and money required with any Conditional Use or Special Use process. Mr. Stewart noted that in many cases the limit of seven days for outside display would not be an adequate time frame in which businesses could actually benefit from this display. As a possible solution, B J Wilson suggested the 7 -day allowance be increased to coincide with the 14 -day allowance for a banner display. Larry Oliver agreed with a 14 -day allowance for a temporary permit for outside display, as did the Committee. The Committee then decided to explore allowing businesses the choice of a 14 -day display which would be applied administratively, or the more permanent choice of obtaining a special use or conditional use permit. The permit could be granted to be used specifically for each business as opposed to remaining with the land. The Committee suggested the basic criteria, such as clearance for sidewalks, required Wk042704 3 P & Z WORKSHOP MINUTES APRIL 27, 2004 off-street parking, etc. be fully discussed and included within the proposed amendment to Section 42, Supplementary District Regulations. Finally, Mr. Stombaugh stated that granting; a Special Use permit, a Conditional Use permit, or approval at a Committee level; could all present legal issues and would need to be discussed with the City's legal counsel prior to any resolution. No action was taken. AMENDMENTS TO THE ZONING ORDINANCE, SECTION 60, SIGN STANDARDS Next for the Commission to discuss was Amendments to the Zoning Ordinance, Section 60, Sign Standards relative to monument signs or ground signs that replace existing pole signs. Mr. Stombaugh suggested to the Committee that many times businesses propose replacement of a pole sign with a conforming monument sign. While this is a desired replacement it is not altogether encouraged with the standard submittal and permit process. Mr. Stambaugh stated that the proposed changes would allow administrative approval and hence encourage replacement from pole to monument signage. The Committee agreed with the proposed amendment but chose to delete the ground sign portion, allowing only monument signs to replace pole signs without requiring a revised Conditional Use permit. Chris Coy moved, with a second by Danette Murray, to set a public hearing for the proposed Amendments to the Zoning Ordinance Section 60, Sign Standards relative to monument signs and their regulations with the deletion of ground sign verbage. The motion prevailed by the following vote: Ayes: Oliver, Fry, Coy, Murray, Wilson, Undersander, and St. John Nays: None AMENDMENT TO THE ZONING ORDINANCE, SECTION 40, "MXU" MIXED USE DISTRICT Next for the Commission to consider were the Amendments to the Zoning Ordinance, Section 40, Mixed Use District relative to establishing a minimum floor area ratio, and take any necessary action. Mr. Stombaugh stated that there had been an oversight in wording of "MXU" Mixed Use District and the minimum floor area ratio figure was obviously incorrect. Wk042704 4 P & Z WORKSHOP MINUTES APRIL 27, 2004 Danette Murray, with a second by Becky St. John, to set a public hearing for the proposed Amendments to the Zoning Ordinance Section 40, "MXU" Mixed Use District relative to establishing a corrected minimum floor area ratio. The motion prevailed by the following vote: Ayes: Oliver, Fry, Coy, Murray, Wilson, Undersander, and St. John Nays: None ADJOURNMENT With no further business to discuss, Danette Murray moved, with a second by Chris Coy, to adjourn the meeting at 7:35 p.m. and the motion prevailed by the following vote: Ayes: Oliver, Fry, Coy, Murray, Wilson, Undersander, and St. John Nays: None PASSED AND APPROVED BY THE PLANNING AND ZONING COMMISSION OF THE CITY OF GRAPEVINE, TEXAS ON THIS THE 18TH DAY OF MAY, 2004. gaNtma"11 ATTEST: SECRETARY Wk042704 5