HomeMy WebLinkAboutItem 07 - Euless-Grapevine RoadITEM # I -MENEM
MEMO TO: HONORABLE MAYOR AND MEMBER O THE CITY COUNCIL
FROM: ROGER NELSON, CITY MANAGER
MEETING DATE: JUNE 1, 2004
SUBJECT: ADVANCED FUNDING AGREEMENT / TEXAS DEPARTMENT
OF TRANSPORTATION / EULESS-GRAPEVINE ROAD
RECOMMENDATION:
City Council consider adopting a resolution approving an Advanced Funding Agreement
with the Texas Department of Transportation for the City of Grapevine's participation in
the funding of the Euless -Grapevine Road and Stone Myers Parkway improvements,
authorize Staff to execute said agreement, and take any necessary action.
FUNDING SOURCE:
Funds are available as follows:
Funding Source
Federal Participation
2000A GO Ec Dev
1999 Util Bonds
1999 GO Bonds
TOTAL
Budget
Engineering
Construction
TxDOT Mgmt Fee
Testing
Contingency
TOTAL
BACKGROUND:
Account
Amount Award
Percent
$3,235,440.00
56.4%
178-78106-012
$1,000,000.00
17.4%
200-48930-534-5-000013
$705,029.00
12.3%
178-78111-010
$800,000.00
13.9%
$5,740,469.00
100%
Amount Award
Percent
$669,243.00
11.7%
$4,613,849.00
80.4%
$40,443.00
0.7%
$80,000.00
1.4%
$336,934.00
5.8%
$5,740,469.00
100%
The scope of this project is to widen Euless -Grapevine Road, between SH 360 and
Westport Parkway, from two to four lanes and to construct a four lane extension of
Stone Myers Parkway between Patriot Parkway and Mustang Drive across DFW Airport
property.
R:\AGENDA\06-01-04\TxD0T advanced funding agreement E -G Rd.doc May 26, 2004 (11:46AM)
Federal funding is being provided by the North Central Texas Council of Governments
(NCTCOG) under the TEA -21 Program 1999 Call for Projects. TxDOT supervises the
federal funding.
The City of Grapevine has proposed to meet our required local participation by
undertaking the design and acquiring the needed ROW as well as funding 20% of the
construction. The City of Grapevine will also provide daily construction inspection
services for the construction.
Staff recommends approval.
JSUjdr
\\CHDN\DATA3\CITYWIDE\AGENDA\06-01-04\TxDOT advanced funding agreement E -G Rd.doc May 26,
2004 (10:19AM)
STATE OF TEXAS
COUNTY OF TRAVIS §
CSS: 0902-48-537
Project Name: Euless -Grapevine
Road from SH 360 to SH 121
Funding Category: STP -MM
LOCAL TRANSPORTATION PROJECT
ADVANCE FUNDING AGREEMENT
For an STP -MM Project
(Off State System)
THIS Local Project Advance Funding Agreement (LPAFA) is made by and between the State of
Texas, acting by and through the Texas Department of Transportation, hereinafter called the "State",
and the City of Grapevine, acting by and through its duly authorized officials, hereinafter called the
"Local Government."
WITNESSETH
WHEREAS, a Master Agreement between the Local Government and the State has been adopted
and states the general terms and conditions for transportation projects developed through this
LPAFA; and,
WHEREAS, the Texas Transportation Commission passed Minute Order 107737 that provides for
the development of, and funding for, the project describe herein; and,
WHEREAS, the Governing Body of the Local Government has approved entering into this LPAFA by
resolution or ordinance dated , which is attached hereto and made a part
hereof as Attachment A for development of the specific project which is identified in the location map
shown as Attachment B.
NOW, THEREFORE, in consideration of the premises and of the mutual covenants and agreements
of the parties hereto, to be by them respectively kept and performed as hereinafter set forth, it is
agreed as follows:
AGREEMENT
1. The period of this LPAFA is as stated in the Master Agreement, without exception.
2. Termination of this LPAFA shall be under the conditions as stated in the Master Agreement,
without exception.
3. Amendments to this LPAFA shall be made as described in the Master Agreement, without
exception.
4. Scope of Work
The scope of work for this LPAFA is described as the widening of Euless -Grapevine Road from 2
to 4 lanes from SH 360 to SH 121, constructing a new 4 lane undivided section.
AFA — LPAFA Mys Page 1 of 6 Revised 8/1/03
CSJ: 0902-48-537
Project Name: Euless -Grapevine
Road from SH 360 to SH 121
5. Right of Way and Real Property shall be the responsibility of the Local Government, as stated in
the Master Agreement, without exception.
6. Adjustment of utilities will be provided by the Local Government as required and as stated in the
Master Agreement without exception.
7. Environmental Assessment and Mitigation will be carried out as stated in the Master Agreement,
without exception.
8. Compliance with Texas Accessibility Standards and ADA will be as stated in the Master
Agreement, without exception.
9. Architectural and Engineering Services will be provided by the Local Government. The Local
Government is responsible for performance of any required architectural or preliminary
engineering work. The State will review and comment on the work as required to accomplish the
public purposes of the State. The Local Government will cooperate fully with the State in
accomplishing these local public purposes to the degree permitted by State and Federal law.
10. Construction Responsibilities will be carried out by the Local Government using its approved local
letting process.
11. Project Maintenance will be undertaken as provided for in the Master Agreement, without
exception.
. Local Project Sources and Uses of Funds
a. Project Cost Estimate: A Project Cost Estimate is provided in Attachment C.
b. A Source of Funds estimate is also provided in Attachment C. Attachment C shows the
percentage and absolute dollar amount to be contributed to the project by federal, state, and
local sources.
c. The Local Government is responsible for all non-federal and non -state funding, including all
project cost overruns, unless provided for through amendment of this agreement.
d. After execution of this LPAFA, but prior to the performance of any work by the State, the Local
Government will remit a check or warrant made payable to the "Texas Department of
Transportation" in the amount specified in Attachment C as the local contribution for
Preliminary Engineering. The Local Government will pay at a minimum its funding share for
this estimated cost of preliminary engineering as stated in the Local Project Sources and Uses
of Funds provision of the Master Agreement.
e. Sixty (60) days prior to the date set for receipt of the construction bids, the Local Government
shall remit its remaining financial share for the State's estimated construction oversight.
f. In the event the State determines that additional funding is required by the Local Government
at any time during the development of the Project, the State will notify the Local Government
in writing. The Local Government will make payment to the State within thirty (30) days from
receipt of the State's written notification.
g. If any existing or future local ordinances, including, but not limited to, outdoor advertising
billboards or storm water drainage facility requirements, are more restrictive than State or
Federal Regulations, or any other locally proposed changes, including, but not limited to plats
or replats, result in increased costs, then, any increased costs associated with the ordinances
or changes will be paid by the local entity.
AFA— LPAFA OffSys Page 2 of 6 Revised 8/1/03
CSJ: 0902-48-537
Project Name: Euless -Grapevine
Road from SH 360 to SH 121
The cost of providing such right of way acquired by the State shall mean the total expenses in
acquiring the property interests either through negotiations or eminent domain proceedings,
including expenses related to relocation, removal, or adjustment of eligible utilities.
h. The state auditor may conduct an audit or investigation of any entity receiving funds from the
state directly under the contract or indirectly through a subcontract under the contract.
Acceptance of funds directly under the contract or indirectly through a subcontract under this
contract acts as acceptance of the authority of the state auditor, under the direction of the
legislative audit committee, to conduct an audit or investigation in connection with those funds.
13. Document and Information Exchange. The Local Government agrees to electronically deliver to
the State all general notes, specifications, contract provision requirements and related
documentation in a Microsoft® Word or similar document. If requested by the State, the Local
Government will use the State's document template. The Local Government shall also provide a
detailed construction time estimate including types of activities and month in the format required
by the State. This requirement applies whether the Local Government creates the documents
with its own forces or by hiring a consultant or professional provider.
14. Incorporation of Master Agreement Provisions. This LPAFA incorporates all of the governing
provisions of the Master Advance Funding Agreement (MAFA) in effect on the date of final
execution of this LPAFA, unless such MAFA provision is specifically excepted herein.
15. Signatory Warranty. The signatories to this agreement warrant that each has the authority to enter
into this agreement on behalf of the party represented.
IN TESTIMONY HEREOF, the parties hereto have caused these presents to be executed in
duplicate counterparts.
THE LOCAL GOVERNMENT
By:
(Signature)
Title:
Date:
THE STATE OF TEXAS
Executed for the Executive Director and approved for the Texas Transportation Commission for the
purpose and effect of activating and/or carrying out the orders, established policies or work programs
heretofore approved and authorized by the Texas Transportation Commission.
-011
Janice Mullenix
Director of Contract Services Section
Office of General Counsel
Texas Department of Transportation
Date:
AFA — LPAFA Mys Page 3 of 6 Revised 8/1/03
CSJ: 0902-48-537
Project Name: Euless -Grapevine
Road from SH 360 to SH 121
ATTACHMENT A
RESOLUTION OF LOCAL GOVERNMENT
APPROVING THIS LPAFA
AFA — LPAFA Mys Page 4 of 6 Revised 8/1/03
CSJ: 0902-48-537
Project Name: Euless -Grapevine
Road from SH 360 to SH 121
ATTACHMENT B
PROJECT LOCATION MAP
AFA - LPAFA OffSys Page 5 of 6 Revised 8/1/03
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WHEREAS, a Master Agreement between the City of Grapevine and the State of
Texas stating the general terms and conditions for transportation projects developed
through subsequent Local Transportation Project Advance Funding Agreements was
adopted by Resolution No. 2000-60 on November 21, 2000; and
WHEREAS, the Texas Transportation Commission passed Minute Order 107737
that provides for the development of, and funding for the Euless -Grapevine Road
project in the City of Grapevine; and
WHEREAS, the Grapevine City Council strongly supports the efforts of the
Metropolitan Planning Organization and Texas Department of Transportation in
developing a system of highways in cooperation with local governments.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated in the preamble of this resolution are true
and correct and are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine approves entering
into a Local Transportation Project Advance Funding Agreement with TxDOT for
construction of the Euless -Grapevine Road Improvements project within the City of
Grapevine.
Section 3. That this resolution shall become effective from and after the date
of its passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 1 st day of June, 2004.
UUMIN
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