HomeMy WebLinkAboutItem 06 - 12 Inch Water LineMEMO TO:
FROM:
MEETING DATE
SUBJECT
RECOMMENDATION:
ITEM 0 N N6 -
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
1-1
ROGER NELSON, CITY MANAGER
JULY 6, 2004
DART LICENSE AGREEMENT — 12 INCH WATER LINE UNDER
DART TRACKS AT BS 114L
City Council consider approving a License Agreement with Dallas Area Rapid Transit for
the right to construct, install, maintain and operate a 12 inch water line crossing at the
Cotton Belt Rail Road Mile Post 612.5 adjacent to BS 114L, authorize payment in the
amount of $6,000.00 for said crossing, and take any necessary action.
FUNDING SOURCE:
Funds are available in the following accounts:
Funding Source Account Amount Award Percent
Water Impact Fees - - - - o
TOTAL $424,970.00 $6,000.00 100.00%
Budget Amount Award Percent
Engineering $0.00 O.M70
Construction $361,224.50 $6,000.00 85.00%
ROW $0.00 0.00%
Contingency $63,745.50 15.00%
TOTAL $424,970.00 $6,000.00 100.00%
BACKGROUND:
Staff has finalized negotiations with DART representatives to grant permission to install,
maintain and operate the 12 inch water line crossing under the DART railroad crossing at
BS 114L. This water line crossing is part of the proposed 12 inch water line replacement
project planned in conjunction with the widening of BS 114L. The fee for the crossing has
been established by DART at $ 6,000.00.
DART has forwarded their standard License Agreement to the City for approval and
execution. Staff recommends approval.
JSL/Ig
July 1, 2004 (2:39PM)
AGREEMENT NO.
LICENSE AGREEMENT
THIS Agreement, by and between DALLAS AREA RAPID TRANSIT ("DART"), a regional
transportation authority, created, organized and existing pursuant to Chapter 452, Texas Transportation
Code, V.A.T.C.S., as amended (the "Act") and CITY OF GRAPEVINE ("Licensee"), a Texas municipal
corporation acting herein by and through its duly authorized official, whose mailing address is 200 S.
Main Street Grapevine, TX 76051.
WITNESSETH:
1. Purpose. DART hereby grants a license (the "License") to Licensee for the purposes of constructing,
installing, maintaining and operating one (1) 12 -inch water pipeline (the "Permitted Improvement")
crossing the Cotton Belt at Mile Post 612.50, in Grapevine, Tarrant County, Texas, more particularly
described as shown in Exhibit "A" attached hereto and incorporated herein for all pertinent purposes,
(the "Property").
The Property shall be used by Licensee solely for the purpose of operating and maintaining the
Permitted Improvement (the "Permitted Use"). Licensee's right to enter upon and use the Property shall
be limited solely to the Permitted Use and the Permitted Improvement.
2. Term. This License shall begin on the 1st day of July, 2004 (the "Term") and continue thereafter
until terminated by either party as provided herein.
3. Consideration. The consideration for the granting of this License shall be (a) payment by Licensee
to Licensor the sum of SIX THOUSAND AND NO/100 DOLLARS ($6,000.00), payable in advance
(the "License Fee"), and (b) the performance by Licensee of each of the obligations undertaken by
Licensee in this License.
4. Non Exclusive License. This license is non-exclusive and is subject to (a) any existing utility,
drainage or communication facility located in, on, under, or upon the Property owned by DART, any
Railroad, utility, or communication company, public or private; (b) to all vested rights presently owned
by any Railroad, utility or communication company, located within the boundaries of the Property; and
(c) to any existing lease, license or other interest in the Property granted by DART to any individual,
corporation or other entity, public or private.
5. Design, Construction, Operation and Maintenance. DART's use of the Property and adjoining
property may include the use of electrically powered equipment. Notwithstanding DART's inclusion
within its system of measures designed to reduce stray current which may cause corrosion, Licensee is
hereby warned that such measures may not prevent electrical current being present in proximity
to the Permitted Improvement and that such presence could produce corrosive effects to the
Permitted Improvement.
5.01. All design, construction, reconstruction, replacement, removal, operation and maintenance
of the Permitted Improvement on the Property shall be done in such a manner so as not to interfere in
any way with the operations of DART or other Railroad operations. In particular, cathodic protection or
other stray current corrosion control measures of the Permitted Improvement as required shall be made a
part of the design and construction of the Permitted Improvement.
1 of 5 Mile Post 612.50
5.02. During the design phase and prior to commencing any construction on the Property, a copy
of the construction plans showing the exact location, type and depth of the construction, any cathodic
protection measures and any working area, shall be submitted for written approval to DART and
Railroad (the "Railroad", whether one or more.) Such approval shall not be unreasonably withheld. No
work shall commence until said plans have been approved by DART.
5.03. By acceptance of this License, Licensee agrees to design, construct and maintain the
Permitted Improvement in such a manner so as not to create a hazard to the use of the Property, and
further agrees to pay any damages which may arise by reason of Licensee's use of the Property under this
Agreement.
5.04 By acceptance of this License, Licensee covenants and agrees to institute and maintain a
reasonable testing program to determine whether or not additional cathodic protection of its Permitted
Improvement is necessary and if it is or should become necessary, such protection shall be immediately
instituted by Licensee at its sole cost and expense.
5.05. Absence of markers does not constitute a warranty by DART that there are no
subsurface installations on the Property.
b. Governmental Approvals. Licensee, at its sole cost and expense, shall be responsible for and shall
obtain, any and all licenses, permits, or other approvals from any and all governmental agencies, federal,
state or local, required to carry on any activity permitted herein.
7. DART's Standard Contract and Insurance. No work on the Property shall be commenced by
Licensee or any contractor for Licensee until such Licensee or contractor shall have executed DART's
Standard Contractor's Agreement covering such work, and has furnished insurance coverage in such
amounts and types as shall be satisfactory to DART. A company -issued photo identification of
Licensee's employees, contractors or agents shall be required to work on the Property.
8. Duty of Care in Construction. Licensee or its contractor shall use reasonable care during the
construction period and thereafter, to avoid damaging any existing buildings, equipment and vegetation
on or about the Property and any adjacent property owned by or under the control of DART. If the
failure to use reasonable care by the Licensee or its contractor causes damage to the Property or any
adjacent property, the Licensee and/or its contractor shall immediately replace or repair the damage at no
cost or expense to DART. If Licensee or its contractor fails or refuses to make or effect any such repair
or replacement, DART shall have the right, but not the obligation, to make or effect any such repair or
replacement at the sole cost and expense of Licensee, which cost and expense Licensee agrees to pay to
DART upon demand.
9. Environmental Protection.
9.01. Licensee shall not use or permit the use of the Property for any purpose that may be in
violation of any local, state or federal laws pertaining to health or the environment, including but not
limited to, the Comprehensive Environmental Response, Compensation and Liability Act ("CERCLA"),
the Resource Conservation and Recovery Act ("RCRA"), the Clean water Act ("CWA") and the Clean
Air ACT ("CAA").
9.02. Licensee warrants that the Permitted Use of the Property will not result in the disposal or
other release of any hazardous substance or solid waste on or to the Property, and that it will take all
steps necessary to insure that no such hazardous substance or solid waste will ever be discharged onto
the Property by Licensee or its Contractors.
2 of 5 Mile Post 612.50
9.03. The terms "hazardous substance" and "release" shall have the meanings specified in
CERCLA and the terms "solid waste" and "disposal" (or "disposed") shall have the meanings specified
in the RCRA; PROVIDED, HOWEVER, that in the event either CERCLA or RCRA is amended so as to
broaden the meaning of any term defined thereby, such broader meaning shall apply subsequent to the
effective date of such amendment; and PROVIDED FURTHER, that to the extent that the laws of the
State of Texas establish a meaning for "hazardous substance", "release", "solid waste", or "disposal",
which is broader than that specified in either CERCLA or RCRA, such broader meaning shall apply.
9.04. Licensee shall indemnify and hold DART and Railroad harmless against all cost of
environmental clean up to the Property resulting from Licensee's use of the Property under this
Agreement.
10. Mechanic's Liens Not Permitted. Licensee shall fully pay for all labor and materials used in, on,
or about the Property and will not permit or suffer any mechanic's or material 'men's liens of any nature to
be affixed against the Property by reason of any work done or materials furnished to the Property at
Licensee's instance or request.
11. Maintenance of Completed Improvements. The Permitted Improvement shall be maintained by
the Licensee in such a manner as to keep the Property in a good and safe condition with respect to
Licensee's use. In the event the Licensee fails to maintain the Property as required, upon discovery,
DART shall notify Licensee of such occurrence in writing. In the event Licensee shall not have
remedied the failure within ten (10) days from the date of such notice, DART shall have the right, but
not the obligation to remedy such failure at the sole cost and expense of Licensee. In the event DART
exercises its right to remedy Licensee's failure, Licensee agrees to immediately pay to DART all costs
incurred by DART upon demand.
12. Future Use by DART.
12.01. This license is made expressly subject and subordinate to the right of DART to use the
Property for any purpose whatsoever.
12.02. In the event that DART shall, at any time subsequent to the date of this Agreement, at its
sole discretion, determine that the relocation of the Permitted Improvement shall be necessary or
convenient for DART's use of the Property, Licensee shall, at its sole cost and expense relocate said
Permitted Improvement so as not to interfere with DART's or DART's assigns use of the Property. In this
regard, DART may, but is not obligated to, designate other property for the relocation of the Permitted
Improvement. A minimum of thirty (30) days written notice for the exercise of one or more of the above
actions shall be given by DART. Relocation will occur within thirty (30) days, unless extended by
mutual agreement of the parties.
13. Relocation Benefits. The parties hereto agree that the construction of the Permitted Improvement on
the Property shall be subsequent to the acquisition of the Property by DART and that Licensee does
hereby waive any and all claim that it may have under the Act, or otherwise, regarding the payment of
any and all relocation benefits and that all costs associated with any relocation of such Improvements
shall be borne by Licensee.
14. Duration of License. This license shall terminate and be of no further force and effect (a) in the
event Licensee shall discontinue or abandon the use of the Permitted Improvement; (b) in the event
Licensee shall relocate the Permitted Improvement from the Property; (c) upon termination in
accordance with paragraph 19 of this Agreement, whichever event first occurs.
3 of 5 Mile Post 612.50
15. Compliance With Laws and Regulations. Licensee agrees to abide by and be governed by all
laws, ordinances and regulations of any and all governmental entities having jurisdiction over the
Licensee and by Railroad regulations, policies and operating procedures established by the
Railroad, or other applicable Railroad regulating bodies, and Licensee agrees to indemnify and
hold DART harmless from any failure to so abide and all actions resulting therefrom.
16. Indemnification.
16.01. Licensee shall defend, protect, and keep DART and the Railroad forever harmless
and indemnified against and from any penalty or damage or charge imposed for any violation of
any law, ordinance, rule or regulation arising out of the use of the Property by Licensee, its
employees, officers, agents, contractors, or assigns, or those holding under Licensee;
16.02. Licensee shall at all times protect, indemnify and it is the express intention of the
parties hereto that Licensee hold DART and the Railroad harmless against and from any and all
loss, cost, damage or expense, including attorney's fees, arising out of or from any accident or
other occurrence on or about said Property resulting from use of the Property by Licensee, its
officers, employees, agents, customers and invitees;
16.03. Licensee shall at all times protect, indemnify and hold DART and the Railroad
harmless against and from any and all loss, cost, damage or expense, including attorney's fees
arising out of any failure of Licensee, its employees, officers, agents, contractors or assigns in any
respect to comply with and perform all the requirements and provisions hereof.
17. Termination of License. At such time as this License may be terminated or canceled for any
reason whatsoever, Licensee, upon request by DART, shall remove all improvements and appurtenances
owned by it, situated in, on, under or attached to the Property, regardless of whether or not such
improvements were placed thereon by Licensee, and shall restore the Property to a condition satisfactory
to DART, at Licensee's sole expense.
18. Assignment. Licensee shall not assign or transfer its rights under this Agreement in whole or in
part, or permit any other person or entity to use the License hereby granted without the prior written
consent of DART which DART is under no obligation to grant.
19. Methods of Termination. This Agreement may be terminated in any of the following ways:
19.01. By written Agreement of both parties;
19.02. By either party giving the other party thirty (30) days written notice;
19.03. By either party, upon failure of the other party to perform its obligations as set forth in
this Agreement.
20. Miscellaneous.
20.01. Notice. When notice is permitted or required by this Agreement, it shall be in writing and shall
be deemed delivered when delivered in person or when placed, postage prepaid, in the U.S. Mail,
Certified, Return Receipt Requested, and addressed to the parties at the following addresses:
4 of 5 Mile Post 612.50
LICENSOR: Dallas Area Rapid Transit OR
1401 Pacific Avenue P. O. Box 660163
Dallas, Texas 75202-7210 Dallas, Texas 75266-7210
ATTN: Railroad Management
LICENSEE: CITY OF GRAPEVINE
200 S. Main Street
Grapevine, TX 76051
Either party may from time to time designate another and different address for receipt of notice
by giving notice of such change of address.
20.02. Attorney Fees. Any signatory to this Agreement who is the prevailing party in any legal
proceeding against any other signatory brought under or with relation to this Agreement shall be entitled
to recover court costs and reasonable attorney fees from the non -prevailing party.
20.03. Governing Law. This Agreement shall be construed under and in accordance with the
laws of the State of Texas.
20.04. Entirety and Amendments. This Agreement embodies the entire agreement between the
parties and supersedes all prior agreements and understandings, if any, relating to the Property and the
matters addressed herein, and may be amended or supplemented only by a written instrument executed
by the party against whom enforcement is sought.
20.05. Parties Bound. This Agreement shall be binding upon and inure to the benefit of the
executing parties and their respective heirs, personal representatives, successors and assigns.
20.06. Number and Gender. Words of any gender used in this Agreement shall be held and
construed to include any other gender; and words in the singular shall include the plural and vice versa,
unless the text clearly requires otherwise.
IN WITNESS WHEREOF, the parties have executed this Agreement in multiple originals this
day of 2004.
LICENSOR: DALLAS AREA RAPID TRANSIT
BY:
KATHRYN D. WATERS
Vice President
Commuter Rail & Railroad Management
LICENSEE: CITY OF GRAPEVINE
BY:
Printed Name:
Title:
5 of 5
Mile Post 612.50
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