HomeMy WebLinkAboutItem 21 - Water MetersMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: MARCH 19, 2024
SUBJECT: ANNUAL CONTRACT FOR WATER METERS, SEWER MONITORING
AND ASSOCIATED EQUIPMENT
RECOMMENDATION: City Council to consider renewal of the sole source agreement for the
purchase and installation of water meters, associated equipment, and
manhole monitoring equipment from HydroPro Solutions, LLC and an
ordinance to appropriate the funds.
FUNDING SOURCE: Upon approval of the above recommendation, funds will be available in
the Utility Enterprise Fund in the estimated amount of $750,000.
BACKGROUND: This item provides for the renewal of a sole source agreement with
HydroPro Solutions, LLC for the purchase and as -needed installation of
water meters from 5/8" (residential meters) up to 8" (industrial users). The
HyrdoPro installation will also include a lead and copper inventory as the
meters are replaced, as required by the Environmental Protection Agency
(EPA) through the Texas Commission on Environmental Quality (TCEQ).
City Council approved the contract with HydroPro on November 17, 2020
and renewed the contract on September 19, 2023. This renewal includes
two optional, one year renewals with no more than a 5% increase due to
market conditions.
In addition, this contract renewal will also include the ability to purchase
equipment to monitor hydrogen sulfide and sewer levels from specific
manholes in the collection system where we have intermittent odor
complaints.
The purchase of water meters, sewer monitoring, and required
communication hardware will be made as a sole source purchase from
HydroPro Solutions, LLC in accordance with Local Government Code
Chapter 252, Subchapter B, §252.022. General Exemptions (a)(7)(A).
Staff recommends approval.
ORDINANCE NO. 2024-023
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION
OF $700,000 IN THE UTILITY ENTERPRISE CAPITAL FUND;
DECLARING AN EMERGENCY AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City Council of the City of Grapevine desires to purchase and
install additional water meters and sanitary sewer equipment; and
WHEREAS, funding is available in the Utility Enterprise Capital Fund; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
ordinance have been met, including but not limited to the Open Meetings Act and Chapter
211 of the Local Government Code; and
WHEREAS, the City Council deems the adoption of this ordinance to be in the best
interests of the health, safety, and welfare of the public.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council hereby authorizes an estimated amount of
$700,000 be appropriated from the Utility Enterprise Capital Fund for the desires to
purchase and install additional water meters and sanitary sewer equipment.
Section 3. That a copy of the revised FY 2023-2024 annual budget document
shall be kept on file in the office of the City Secretary.
Section 4. That the terms and provisions of this ordinance shall be deemed to be
severable, and that if the validity of any section, subsection, word, sentence or phrase
shall be held to be invalid, it shall not affect the remaining part of this ordinance.
Section 5. That the fact that the present ordinances and regulations of the City of
Grapevine, Texas, are inadequate to properly safeguard the health, safety, morals, peace
and general welfare of the inhabitants of the City of Grapevine, Texas, creates an
emergency for the immediate preservation of the public business, property, health, safety
and general welfare of the public which requires that this ordinance shall become effective
from and after the date of its final passage, and it is accordingly so ordained.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 19th day of March, 2024
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
Matthew C.G. Boyle
City Attorney
Ordinance No. 2024-023 2