HomeMy WebLinkAboutItem 11 - Euless Grapevine RoadMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: MARCH 19, 2024
SUBJECT: OCAL PROJECT ADVANCED FUNDING AGREEMENT (LPAFA)
EULESS GRAPEVINE ROAD FROM STATE HIGHWAY 360 TO
HUGHES ROAD
RECOMMENDATION: City Council to consider adopting a resolution approving the Local Project
Advance Funding Agreement with Texas Department of Transportation
(TXDOT) to establish funding participation levels for the reconstruction of
Euless Grapevine Road from State Highway 360 to Hughes Road and the
approval of an ordinance appropriating the funds.
FUNDING SOURCE: Upon approval, funds will be available in the Capital Project Streets Fund
in an estimated amount of $109,113.
BACKGROUND: On August 31, 2018, staff submitted the Euless Grapevine Road project to
be funded through the North Central Texas Council of Government
(NCTCOG) Metropolitan Transportation Plan Policy Bundle project call.
The Euless Grapevine Road project was one of the approved projects and
provides for reconstruction of two lanes including sidewalk and traffic
signal improvements at the intersection of the State Highway 360
Frontage Road, as shown in the attached, to support both the City's and
the region's transportation systems.
On December 13, 2018, the Euless Grapevine Road project was awarded
federal funding through the Regional Transportation Council in the amount
of $224,560 for engineering and $1,700,240 for construction. Typically,
federal funds require a 20% local match, which equates to $44,912 for
engineering design and $340,048 for construction. However, this project
allows for the use of Transportation Development Credits (TDCs) that
reduces the City's financial contribution which the City Council authorized
for use on this project in March of 2019.
On July 20, 2021, Council adopted a resolution approving the Local
Project Advance Funding Agreement with Texas Department of
Transportation (TXDOT) to establish funding participation levels for the
design of this project and the approval of an ordinance appropriating the
funds.
On April 5, 2022, Council awarded a contract to LJA Engineering in the
amount of $328,000 for the design of the roadway to meet TxDOT and
City standards. The Transportation Improvement Program has been
modified to increase construction costs from the original estimate and
increase TDC's to $436,453.
The plans are almost complete and reaching final review with TxDOT. City
staff and TXDOT have reached agreement on the proposed Local Project
Advance Funding Agreement for construction, which is attached. Upon
execution, this agreement will provide $2,182,263 in federal funding for
construction, this includes the $436,553 in TDCs that are being utilized as
our local match. The City is responsible for direct State costs in the
amount of $109,113 and any cost over runs.
Staff recommends approval.
RESOLUTION NO. 2024-004
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS AUTHORIZING A LOCAL PROJECT
ADVANCE FUNDING AGREEMENT WITH THE TEXAS
DEPARTMENT OF TRANSPORTATION ADDRESSING
FUNDING PARTICIPATION LEVEL AND PROJECT SCOPE
FOR THE EULESS GRAPEVINE ROAD PROJECT AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, federal law establishes federally funded programs for transportation
improvements to implement its public purposes through Texas Department of
Transportation authority; and
WHEREAS, the Texas Transportation Code, Section 201.103 establishes that the
State shall design, construct and operate a system of highways in cooperation with local
governments, and Section 222.052 authorizes the Texas Transportation Commission to
accept contributions from political subdivisions for development and construction of public
roads and the state highway system within the political subdivision; and
WHEREAS, Federal law, 23 USC §134 and 49 USC §5303, requires that State
and Metropolitan Planning Organizations (MPOs) develop transportation plans and
programs for urbanized areas of Texas; and
WHEREAS, Federal and State laws require local governments to meet certain
contract standards relating to the management and administration of Federal and State
funds, and
WHEREAS, a Master Agreement between the City of Grapevine and the State was
adopted by Resolution No. 2000-60 on November 21, 2000 and the agreement states the
general terms and conditions for transportation projects developed through this Local
Transportation Project Advance Funding Agreement; and
WHEREAS, the City of Grapevine prepared and submitted to the North Central
Texas Council of Governments (NCTCOG) a project nomination package for the 2018
Metropolitan Transportation Plan Policy Bundle, including this project which is briefly
described as the Euless Grapevine Road Project (Project); and
WHEREAS, the Regional Transportation Council awarded $2,182,263 in federal
funding for the project; and
WHEREAS, City Council approved the use of 436,553 in previously awarded
transportation development credits as proxy for the local match requirements; and
WHEREAS, the City of Grapevine is responsible for direct state costs and any cost
overruns associated with this project; and
WHEREAS, the City Council of the City of Grapevine strongly supports the Texas
Department of Transportation in developing the Euless Grapevine Road Project; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
resolution have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this resolution to be in the best
Interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine approves entering into
this Local Project Advance Funding Agreement for the Euless Grapevine Road Project
using Transportation Development Credits for the local construction match and Capital
Project Street Funds for the direct State costs.
Section 3. That this resolution shall become effective from and after the date of
its passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 19th day of March, 2024.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
Matthew C.G. Boyle
City Attorney
Resolution No. 2024-004 2
ORDINANCE NO. 2024-022
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION
OF $109,113 IN THE CAPITAL PROJECT STREETS FUND;
DECLARING AN EMERGENCY AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City Council of the City of Grapevine desires to construct the
Euless Grapevine Road project; and
WHEREAS, funding is available in the Capital Projects Streets Fund; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
ordinance have been met, including but not limited to the Open Meetings Act and Chapter
211 of the Local Government Code; and
WHEREAS, the City Council deems the adoption of this ordinance to be in the best
interests of the health, safety, and welfare of the public.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council hereby authorizes and estimated amount of
$109,113 be appropriated from the Capital Projects Streets Fund for the construction of the
Euless Grapevine Road project.
Section 3. That a copy of the revised FY 2023-2024 Capital Improvements Plan
budget document shall be kept on file in the office of the City Secretary.
Section 4. That the terms and provisions of this ordinance shall be deemed to be
severable, and that if the validity of any section, subsection, word, sentence or phrase
shall be held to be invalid, it shall not affect the remaining part of this ordinance.
Section 5. That the fact that the present ordinances and regulations of the City of
Grapevine, Texas, are inadequate to properly safeguard the health, safety, morals, peace
and general welfare of the inhabitants of the City of Grapevine, Texas, creates an
emergency for the immediate preservation of the public business, property, health, safety
and general welfare of the public which requires that this ordinance shall become effective
from and after the date of its final passage, and it is accordingly so ordained.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 19th day of March, 2024.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
Matthew C.G. Boyle
City Attorney
Ordinance No. 2024-022 2