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HomeMy WebLinkAboutItem 22 - Minutes89pSTATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 5th day of March, 2024 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Darlene Freed Sharron Rogers Chris Coy Duff O'Dell Paul Slechta Leon Leal Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, and with the following members of the City Staff: Bruno Rumbelow Jennifer Hibbs Matthew C.G. Boyle Tara Brooks Call to Order City Manager Assistant City Manager City Attorney City Secretary Mayor Tate called the meeting to order at 7.02 p.m. in the City Council Chambers. Item 1. Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, historic preservation, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 7.05 p.m. The closed session ended at 7.30 p.m. Upon reconvening in open session in the Council Chambers at 7.34 p.m., Mayor Tate asked if there was any action necessary relative to Sections 551.072 or 551.087. City Manager Bruno Rumbelow requested Council approve the Memorandum of Understanding with JL Land, LLC and authorize the City Manager to execute same, and to take all other necessary action. Motion was made to approve the Memorandum of Understanding with JL Land, LLC and authorize the City Manager to execute same, and to take all other necessary action. Motion: Slechta Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 In order to allow the Tax Increment Reinvestment Zones Board of Directors Meetings scheduled for 7.30 pm to take place, Mayor Tate announced Council would take a break at 7.34 p.m. REGULAR MEETING Following Tax Increment Reinvestment Zones Board of Directors Meetings, Mayor Tate called the regular meeting to order at 7.38 p.m. in the City Council Chambers. Item 2. Invocation Senior Pastor Doug Page with First Baptist Church gave the invocation. Item 3. Posting of the Colors and Pledges of Allegiance Boy Scout Troop 168 posted the colors and led the Pledges of Allegiance. Item 4. Citizen Comments No one spoke during Citizen Comments. PUBLIC HEARING AND RELATED ITEM Item 5. City Council to conduct a public hearing to receive public input relative to the proposed 50th Year Communitv Development Block Grant (CDBG) Program street reconstruction program. Mayor Tate opened the public hearing. Public Works Director Bryan Beck presented this item in conjunction with item 6. The proposed project is for the reconstruction of a portion of Austin Street from the railroad to Franklin Street. The construction cost estimate for this project, including engineering is City Council March 5, 2024 Page 2 $816,500 of which approximately $180,000 is expected to be provided by Tarrant County. The City's match is expected to be $656,500. Engineering costs, estimated at $106,500, will also be paid by the City. Director Beck answered questions from Council. No one spoke during the public hearing. Motion was made to close the public hearing Motion: O'Dell Second: Freed Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 6. Consider authorizing staff to proceed with the application submittal to Tarrant County for the 50th Year Community Development Block Grant (CDBG) Program street reconstruction proiect, and take anv necessary action. Public Works Director Beck presented this item in conjunction with item 5, and there was not a separate presentation for item 6. Motion was made to authorize the staff to proceed with the application submittal to Tarrant County for the 50th Year Community Development Block Grant (CDBG) Program street reconstruction project, and take any necessary action. Motion: Freed Second: O'Dell Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 PRESENTATIONS Item 7. Naman Mahaian, President, Bavlor Scott and White Medical Center to provide an update on the hospital. Mr. Mahajan was unable to attend the meeting therefore his presentation will be rescheduled to a future meeting. Item 8. FORVIS. LLC, the Citv's auditing firm, to present the annual audit report in compliance with the Citv Charter, Article 3, Section 3.14. Internal Auditor Shellie Johnson introduced FORVIS, LLC Partner Rachel Ormsby, who detailed the audit and reported the City received a an "unmodified opinion" meaning there are no material exceptions found to the fairness criteria under which the records were audited. City Council March 5, 2024 Page 3 Ms. Ormsby answered questions from Council. Council did not take any action on this item. NEW BUSINESS Item 9. Consider a reimbursement agreement for Tax Increment Financing Reinvestment Zone Number One with the Grapevine-Collevville Independent School District Citv of Grapevine, and the Board of Directors of Tax Increment Reinvestment Zone Number One, and take anv necessary action. Assistant Finance Director Matt Feryan presented this item which would authorize eligible operating expenses to be reimbursed for costs related to Mustang -Panther Stadium in accordance with the amended Project and Financing Plan that was approved by Council on February 20, 2024. Motion was made to approve a reimbursement agreement for Tax Increment Financing Reinvestment Zone Number One with the Grapevine-Colleyville Independent School District, the City of Grapevine, and the Board of Directors of Tax Increment Reinvestment Zone Number One. Motion: Coy Second: O'Dell Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 10. Consider a reimbursement agreement for Tax Increment Financing Reinvestment Zone Number Two with the Grapevine-Collevville Independent School District Citv of Grapevine, and the Board of Directors of Tax Increment Reinvestment Zone Number Two, and take anv necessary action. Assistant Finance Director Feryan presented this item which would authorize eligible operating expenses to be reimbursed for costs related to Grapevine Middle School in accordance with the amended Project and Financing Plan that was approved by Council on February 20, 2024. Motion was made to approve a reimbursement agreement for Tax Increment Financing Reinvestment Zone Number Two with the Grapevine-Colleyville Independent School District, the City of Grapevine, and the Board of Directors of Tax Increment Reinvestment Zone Number Two, and take any necessary action. Motion: Slechta Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 City Council March 5, 2024 Page 4 Item 11. Consider a three-vear Convention and Visitors Bureau title sponsorship of the Texas Women's Open to be plaved at the Grapevine Golf Course on Mav 28-31, 2024, and in Mav of 2025 and 2026, and take anv necessary action. Golf Director Robert Singletary introduced Mark Harrison, Chief Executive Officer at Northern Texas PGA, who outlined the Texas Women's Open events that will be played at the Grapevine Golf Course in May. Approval of this item will allow the Convention and Visitors Bureau to serve as the title sponsor for the 2024, 2025 and 2026 Texas Women's Open, for an amount of $75,000 per year. Council discussed this item. Motion was made to approve a three-year Convention and Visitors Bureau title sponsorship of the Texas Women's Open to be played at the Grapevine Golf Course on May 28-31, 2024, and in May of 2025 and 2026, and take any necessary action. Motion: Freed Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. City Manager Rumbelow requested item 18 be removed from the consent agenda. This item was considered separately after the remaining consent items. Item 12. Consider the renewal of a contract for Microsoft licenses from SHI Government Solutions, Inc. Chief Information Officer Tessa Allberg recommended approval of the renewal of the three-year Microsoft Enterprise Licenses Agreement with an initial payment of $364,649 per year. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 City Council March 5, 2024 Page 5 Item 13. Consider the renewal of an annual contract for VMware Carbon Black Antivirus. Malware, and Ransomware license and support for network security from SHI Government Solutions, Inc. Chief Information Officer Allberg recommended approval of the renewal of the annual contract for the security protection for all laptops, desktops, virtual machines and servers for an amount not to exceed $30,068. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 14. Consider an annual contract for aquatic maintenance services from CK Pools. Parks and Recreation Director Chris Smith recommend approval of the contract to establish fixed annual pricing for swimming pool and fountain maintenance on an as - needed basis for an annual amount not to exceed $40,000. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 15. Consider the renewal of annual services for veterinary medical care from Northwest Animal Hospital (Grapevine Veterinary Services). Police Chief Mike Hamlin recommended approval of the annual agreement to provide veterinary medical care to shelter animals for an annual estimated amount of $60,000. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 16. Consider an annual contract for electrical, lighting, data communications and security products and related products, services and solutions with Gravbar Electric. Public Works Director Beck recommended approval of the annual contract to establish fixed annual pricing for purchasing electrical equipment and supplies on an as -needed basis for an annual amount not to exceed $125,000. City Council March 5, 2024 Page 6 Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 17. Consider the purchase of equipment for the Screened Materials Recvcling Program from Kirbv Smith Machinerv, Inc.. Wasteauip Texas and Powerscreen Texas Inc. and Ordinance No. 2024-020 to appropriate the funds. Public Works Director Beck recommended approval of the purchase of a dirt screener, dewatering box, and perforated bucket to be used to screen soil spoils for reuse for City projects. The North Central Texas Council of Governments will provide $200,000 in grant funds and the City will provide $75,000 through the Utility Enterprise Fund. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2024-020 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, INCREASING ESTIMATED RECEIPTS IN THE AMOUNT OF $200,000 IN THE GRANTS FUND TO BE RECEIVED FROM THE STATE OF TEXAS (TEXAS COMMISSION ON ENVIRONMENTAL QUALITY) THROUGH THE NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS; TRANSFERRING $75,000 FROM THE UTILITY ENTERPRISE FUND TO THE GRANTS FUND; AND AUTHORIZING THE APPROPRIATION OF $2757000 IN THE GRANT FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 19. Consider the purchase of mobile vehicle barriers through grant funding from Meridian Rapid Defense Group. Police Chief Hamlin and Public Works Director Beck recommended approval of the purchase of mobile vehicle barriers to be utilized around the Historic District for various City events. The City received a grant for $105,000 for the purchase of these barriers. City Council March 5, 2024 Page 7 Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 20. Consider the purchase of mobile vehicle barriers from Meridian Rapid Defense Group. Police Chief Hamlin and Public Works Director Beck recommended approval of the purchase of additional barriers to be used during events at the Northwest Highway and Main Street intersection and the Dallas Road and Main Street intersection. This item will also include the purchase of emergency access gates. The total amount for the purchase of these components is $145,000. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 21. Consider the minutes of the February 20, 2024 Regular Citv Council meeting. City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 18. Consider Ordinance No. 2024-021 amending the Grapevine Code of Ordinances Chapter 25 — Utilities and Services Article V. Drought Contingencv Plan — Division compliance — moderate condition, Section 141 — Stage 2, mandatory compliance — severe condition and Section 142 — Stage 3, mandatory compliance — critical condition. Public Works Director Beck clarified the proposed changes are needed to remove conflicting wording from the Drought Contingency plan that was approved in 2011 per the request of the Texas Commission on Environmental Quality. Mr. Beck described the various stages of the Drought Contingency Plan. Director Back and City Manager Rumbelow answered questions from Council. City Council March 5, 2024 Page 8 Motion was made to approve Ordinance No. 2024-021 amending the Grapevine Code of Ordinances Chapter 25 — Utilities and Services Article V. Drought Contingency Plan — Division compliance — moderate condition, Section 141 — Stage 2, mandatory compliance — severe condition and Section 142 — Stage 3, mandatory compliance — critical condition. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2024-021 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS DELETING SECTIONS 25-140 THROUGH 25-142 OF ARTICLE V, DROUGHT CONTINGENCY PLAN OF THE GRAPEVINE CODE OF ORDINANCES, PROVIDING A SAVINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE ADJOURNMENT Motion was made to adjourn the meeting at 8.07 p.m. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 19th day of March, 2024. APPROVED: William D. Tate Mayor ATTEST: Tara Brooks City Secretary City Council March 5, 2024 Page 9