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HomeMy WebLinkAbout2024-03-19 Joint Meeting CITY OF GRAPEVINE, TEXAS REGULAR JOINT MEETING OF CITY COUNCIL AND PLANNING AND ZONING COMMISSION TUESDAY, MARCH 19, 2024 GRAPEVINE CITY HALL, COUNCIL CHAMBERS 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 6:45 p.m. Dinner – City Council Conference Room 7:15 p.m. Call to Order of City Council Meeting – City Council Chambers 7:15 p.m. Executive Session – City Council Conference Room 7:30 p.m. Joint Regular Meeting – City Council Chambers CALL TO ORDER: 7:15 p.m. – City Council Chambers EXECUTIVE SESSION: 1. City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. – City Council Chambers 2. Invocation and Pledge of Allegiance: Council Member Leon Leal JOINT PUBLIC HEARINGS 3. Conditional Use Permit CU24-02 (Industrial Office/Warehouse) – City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Josh Edge with Dynamic Engineering requesting a conditional use permit to allow outdoor vehicle storage in conjunction with a proposed 120,000 square foot office/warehouse building. The subject property is located at 3219 State Highway 360 and is currently zoned “PID”, Planned Industrial Development. 4. Conditional Use Permit CU24-06 (Meow Wolf) – City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Kelly Schwartz requesting a conditional use permit to amend the previously approved site plan CU20-17 (Ordinance No. 2000-044) for a planned commercial center in excess of 1,000,000 square feet of gross leasable space. This request is specifically to allow the possession, storage, retail sale of on- and off-premise consumption of alcoholic beverages (beer, wine, and mixed beverages) in conjunction with an existing café inside of Meow Wolf. The subject property is located at 3000 Grapevine Mills Parkway, Suite 253 and is currently zoned “CC”, Community Commercial District. 5. Conditional Use Permit CU24-07 (RaceTrac) – City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by David Bond with Spiars Engineering & Surveying requesting a conditional use permit to amend the previously approved site plan CU18-13 (Ordinance No. 2018- 043) for a planned commercial center to allow for the possession, storage, retail sale, and off-premise consumption of alcoholic beverages (beer and wine only), outside dining, gasoline service and a monument sign. This request is specifically to revise the site layout to add fueling pumps, fueling canopies, electric vehicle (EV) charging stations, and associated maneuvering area in conjunction with a convenience store. The subject property is located at 3955 Grapevine Mills Parkway and is currently zoned “CC”, Community Commercial District. 6. Conditional Use Permit CU24-10 (Automotive Film Application Facility) – City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Karl Crawley with Masterplan requesting a conditional use permit to amend the previously approved site plan CU09-47 (Ordinance No. 2010-003) to establish a planned industrial park. This request is specifically to allow for the application/installation of paint protection film and window film (window tinting) in conjunction with a proposed business. The subject property is located at 1702 Minters Chapel Road, Suite 112 and is currently zoned “LI”, Light Industrial District. 7. Planned Development Overlay PD24-01 (Reserve at Bear Creek) – City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Ben Ford with Wright Group Architects - Planners requesting a planned development overlay to deviate from, but not be limited to, minimum lot size, side yard setback, front yard setback, lot width, lot depth, and maximum building height; and to allow front entry garages for lots less than 40- feet in width in conjunction with a townhouse development. The subject property is located at 4201 State Highway 360 and is currently zoned “R-TH”, Townhouse District. City Council March 19, 2024 Page 2 Planning and Zoning Commission to recess to the Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. City Council to remain in session in the Council Chambers to consider published business. CITIZEN COMMENTS 8. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the City Secretary. A member of the public may address the City Council regarding an item on the agenda either before or during the Council’s consideration of the item, upon being recognized by the Mayor or upon the consent of the City Council. Citizens will have three (3) minutes to address Council. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. NEW BUSINESS 9. Consider the purchase of construction remodel services for the practice area and chipping green at the Grapevine Municipal Golf Course from GreenScape Six, and take any necessary action. 10. Consider a contract for a Guaranteed Maximum Price for the renovations of the Municipal Service Center with Sedalco Construction Services, and take any necessary action. 11. Consider Resolution No. 2024-004 approving the Local Project Advance Funding Agreement with Texas Department of Transportation to establish funding participation levels for the reconstruction of Euless Grapevine Road from State Highway 360 to Hughes Road, Ordinance No. 2024-022 to appropriate the funds, and take any necessary action. 12. Consider a compensation update for sworn police and fire personnel, and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 13. Consider the renewal of an annual contract for interactive voice response system with DivDat, Inc. Chief Financial Officer recommends approval. City Council March 19, 2024 Page 3 14. Consider a three-year contract for insurance consultant services for group health benefits with McGriff Insurance Services, Inc. Human Resources Director recommends approval. 15. Consider the renewal of a professional service contract for employee health clinics with Texas Health Physicians Group. Human Resources Director recommends approval. 16. Consider the renewal of annual contracts for masonry services to Chibli Stone Works, Inc. as the primary vendor and Weatherproofing Services as the secondary vendor. Parks and Recreation Director recommends approval. 17. Consider the renewal of an annual contract for police equipment, accessories and ammunition from Precision Delta Corp. Police Chief recommends approval. 18. Consider the purchase of custom dual-purpose narcotics K9 services from Hill Country Dog Center. Police Chief recommends approval. 19. Consider the purchase of a T-well replacement pump for the Water Treatment Plant from FCX Performance Inc. Public Works Director recommends approval. 20. Consider the purchase of a Xylem replacement pump for the Opryland Lift Station from Xylem Water Solutions, Inc. Public Works Director recommends approval. 21. Consider renewal of the sole source agreement for the purchase and installation of water meters, associated equipment, and manhole monitoring equipment from HydroPro Solutions, LLC and Ordinance No. 2024-023 appropriating the funds. Public Works Director recommends approval. 22. Consider the minutes of the March 5, 2024 Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. PLANNING AND ZONING COMMISSION RECOMMENDATIONS 23. Conditional Use Permit CU24-02 (Industrial Office/Warehouse) – Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2024-024, if applicable, and take any necessary action. 24. Conditional Use Permit CU24-06 (Meow Wolf) – Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2024-025, if applicable, and take any necessary action. City Council March 19, 2024 Page 4 25. Conditional Use Permit CU24-07 (RaceTrac) – Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2024-026, if applicable, and take any necessary action. 26. Conditional Use Permit CU24-10 (Automotive Film Application Facility) – Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2024-027, if applicable, and take any necessary action. 27. Planned Development Overlay PD24-01 (Reserve at Bear Creek) – Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2024-028, if applicable, and take any necessary action. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City’s website on March 15, 2024 by 5:00 p.m. Tara Brooks, TRMC, CRM City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary’s Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. This meeting can be adjourned and reconvened, if necessary, the following regular business day. City Council March 19, 2024 Page 5 CITY OF GRAPEVINE, TEXAS REGULAR PLANNING AND ZONING COMMISSION MEETING TUESDAY, MARCH 19, 2024 GRAPEVINE CITY HALL, COUNCIL CHAMBERS 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 7:00 p.m. Briefing Session - Planning and Zoning Commission Conference Room 7:30 p.m. Joint Meeting with City Council - City Council Chambers 7:30 p.m. Regular Session - Planning and Zoning Commission Conference Room CALL TO ORDER: 7:00 p.m. - Planning and Zoning Commission Conference Room BRIEFING SESSION 1. Planning and Zoning Commission to conduct a briefing session to discuss all items scheduled on tonight’s agenda. No action will be taken. Each item will be considered during the Regular Session which immediately follows the Joint Public Hearings. JOINT MEETING WITH CITY COUNCIL: 7:30 p.m. - City Council Chambers 2. Invocation and Pledge of Allegiance: Council Member Leon Leal JOINT PUBLIC HEARINGS 3. Conditional Use Permit CU24-02 (Industrial Office/Warehouse) – City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Josh Edge with Dynamic Engineering requesting a conditional use permit to allow outdoor vehicle storage in conjunction with a proposed 120,000 square foot office/warehouse building. The subject property is located at 3219 State Highway 360 and is currently zoned “PID”, Planned Industrial Development. 4. Conditional Use Permit CU24-06 (Meow Wolf) – City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Kelly Schwartz requesting a conditional use permit to amend the previously approved site plan CU20-17 (Ordinance No. 2000-044) for a planned commercial center in excess of 1,000,000 square feet of gross leasable space. This request is specifically to allow the possession, storage, retail sale of on- and off-premise consumption of alcoholic beverages (beer, wine, and mixed beverages) in conjunction with an existing café inside of Meow Wolf. The subject property is located at 3000 Grapevine Mills Parkway, Suite 253 and is currently zoned “CC”, Community Commercial District. 5. Conditional Use Permit CU24-07 (RaceTrac) – City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by David Bond with Spiars Engineering & Surveying requesting a conditional use permit to amend the previously approved site plan CU18-13 (Ordinance No. 2018- 043) for a planned commercial center to allow for the possession, storage, retail sale, and off-premise consumption of alcoholic beverages (beer and wine only), outside dining, gasoline service and a monument sign. This request is specifically to revise the site layout to add fueling pumps, fueling canopies, electric vehicle (EV) charging stations, and associated maneuvering area in conjunction with a convenience store. The subject property is located at 3955 Grapevine Mills Parkway and is currently zoned “CC”, Community Commercial District. 6. Conditional Use Permit CU24-10 (Automotive Film Application Facility) – City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Karl Crawley with Masterplan requesting a conditional use permit to amend the previously approved site plan CU09-47 (Ordinance No. 2010-003) to establish a planned industrial park. This request is specifically to allow for the application/installation of paint protection film and window film (window tinting) in conjunction with a proposed business. The subject property is located at 1702 Minters Chapel Road, Suite 112 and is currently zoned “LI”, Light Industrial District. 7. Planned Development Overlay PD24-01 (Reserve at Bear Creek) – City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Ben Ford with Wright Group Architects - Planners requesting a planned development overlay to deviate from, but not be limited to, minimum lot size, side yard setback, front yard setback, lot width, lot depth, and maximum building height; and to allow front entry garages for lots less than 40- feet in width in conjunction with a townhouse development. The subject property is located at 4201 State Highway 360 and is currently zoned “R-TH”, Townhouse District. Planning and Zoning Commission to recess to the Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. City Council to remain in session in the Council Chambers to consider published business. CITIZEN COMMENTS 8. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the City Secretary. A member of the public may address the City Council regarding an item on the agenda either before or during the Council’s consideration of the item, upon being recognized by the Mayor or upon the consent of the City Council. In accordance with the Texas Open Meetings P&Z Commission March 19, 2024 Page 2 Act, the City Council is restricted in discussing or taking action during Citizen Comments. NEW BUSINESS 9. Conditional Use Permit CU24-02 (Industrial Office/Warehouse) – Consider the application and make a recommendation to City Council. 10. Conditional Use Permit CU24-06 (Meow Wolf) – Consider the application and make a recommendation to City Council. 11. Conditional Use Permit CU24-07 (RaceTrac) – Consider the application and make a recommendation to City Council. 12. Conditional Use Permit CU24-10 (Automotive Film Application Facility) – Consider the application and make a recommendation to City Council. 13. Planned Development Overlay PD24-01 (Reserve at Bear Creek) – Consider the application and make a recommendation to City Council. 14. Consider the minutes of the February 20, 2024 Planning and Zoning Commission workshop and regular meeting. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City’s website on March 15, 2024 by 5:00 p.m. Tara Brooks, TRMC, CRM City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary’s Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. This meeting can be adjourned and reconvened, if necessary, the following regular business day. P&Z Commission March 19, 2024 Page 3 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 19th day of March, 2024 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Rogers Council Member Chris Coy Council Member Duff O’Dell Council Member Paul Slechta Council Member Leon Leal Council Member constituting a quorum, and with the following members of the Planning and Zoning Commission: Larry Oliver Chairman Monica Hotelling Vice Chairman Beth Tiggelaar Member Dennis Luers Member David Hallberg Member Traci Hutton Member Jason Parker Member Mark Assaad Alternate Member constituting a quorum, with Alternate Member Ben Johnson being absent; and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew C.G. Boyle City Attorney Natalie Gullo Assistant City Attorney Tara Brooks City Secretary Item 1. Executive Session City Council did not meet in Executive Session. REGULAR MEETING Mayor Tate called the regular meeting to order at 7:30 p.m. Item 2. Invocation and Pledge of Allegiance Council Member Leon Leal gave the invocation and led the Pledge of Allegiance. JOINT PUBLIC HEARINGS Item 3. Conditional Use Permit CU24-02 (Industrial Office/Warehouse) Mayor Tate declared the public hearing open. Planning Services Director Erica Marohnic reported the applicant was requesting a conditional use permit to allow outdoor vehicle storage in conjunction with a proposed 120,000 square foot office/warehouse building. The subject property is located at 3219 State Highway 360 and is currently zoned “PID”, Planned Industrial Development. Applicant Representative Josh Edge with Dynamic Engineering gave a brief description of the project and answered questions from the Commission and Council. Planning Service Director Marohnic and Planner II Albert Triplett answered questions from Council. No one spoke during the public hearing. There was one letter with comments provided to the Council and Commission. Motion was made to close the public hearing. Motion: Tiggelaar Second: Hotelling Ayes: Oliver, Hotelling, Tiggelaar, Luers, Hallberg, Hutton, and Parker Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Coy Second: O’Dell Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 4. Conditional Use Permit CU24-06 (Meow Wolf) Mayor Tate declared the public hearing open. Planning Services Director Marohnic reported the applicant was requesting a conditional use permit to amend the previously approved site plan CU20-17 (Ordinance No. 2000- 044) for a planned commercial center in excess of 1,000,000 square feet of gross leasable space. This request is specifically to allow the possession, storage, retail sale of on- and off-premise consumption of alcoholic beverages (beer, wine, and mixed beverages) in City Council March 19, 2024 Page 2 conjunction with an existing café inside of Meow Wolf. The subject property is located at 3000 Grapevine Mills Parkway, Suite 253 and is currently zoned “CC”, Community Commercial District. Applicant Representative Kelly Schwarz with Meow Wolf presented this item and answered questions from the Commission and Council. Planning Services Director Marohnic answered questions from Council. City Attorney Matthew C.G. Boyle answered questions regarding on- and off- premise sale of alcoholic beverages. Tim Young, 1212 Wildwood Court #200, Grapevine was not opposed to this request but wanted to let Council know that the Santa Fe Meow Wolf canceled a Jewish performance at that location. There was no correspondence to report. Motion was made to close the public hearing. Motion: Luers Second: Hutton Ayes: Oliver, Hotelling, Tiggelaar, Luers, Hallberg, Hutton, and Parker Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 5. Conditional Use Permit CU24-07 (RaceTrac) Mayor Tate declared the public hearing open. Planning Services Director Marohnic reported the applicant was requesting a conditional use permit to amend the previously approved site plan CU18-13 (Ordinance No. 2018- 043) for a planned commercial center to allow for the possession, storage, retail sale, and off-premise consumption of alcoholic beverages (beer and wine only), outside dining, gasoline service and a monument sign. This request is specifically to revise the site layout to add fueling pumps, fueling canopies, electric vehicle (EV) charging stations, and an associated maneuvering area in conjunction with a convenience store. The subject property is located at 3955 Grapevine Mills Parkway and is currently zoned “CC”, Community Commercial District. City Council March 19, 2024 Page 3 Applicant Representative John Paul Hoover with RaceTrac presented this item and answered questions from the Commission and Council. Applicant Representative Scott Griffin with RaceTrac answered questions from Council. No one spoke during the public hearing. There was no correspondence to report. Motion was made to close the public hearing. Motion: Parker Second: Hutton Ayes: Oliver, Hotelling, Tiggelaar, Luers, Hallberg, Hutton, and Parker Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Freed Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 6. Conditional Use Permit CU24-10 (Automotive Film Application Facility) Mayor Tate declared the public hearing open. Planning Services Director Marohnic reported the applicant was requesting a conditional use permit to amend the previously approved site plan CU09-47 (Ordinance No. 2010- 003) to establish a planned industrial park. This request is specifically to allow for the application/installation of paint protection film and window film (window tinting) in conjunction with a proposed business. The subject property is located at 1702 Minters Chapel Road, Suite 112 and is currently zoned “LI”, Light Industrial District. Applicant Representative Wing Kwang with Eastman Performance Films presented this item and answered questions from the Commission and Council. Steve Watts, American Tinters, 1201 Minters Chapel Road No. 302, Grapevine spoke in opposition to this request. A letter in opposition and a letter with comments were provided to the Commission and Council. Motion was made to close the public hearing. Motion: Parker Second: Hutton Ayes: Oliver, Hotelling, Tiggelaar, Luers, Hallberg, Hutton, and Parker Nays: None Approved: 7-0 City Council March 19, 2024 Page 4 Motion was made to close the public hearing. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 7. Planned Development Overlay PD24-01 (Reserve at Bear Creek) Mayor Tate declared the public hearing open. Planning Services Director Marohnic reported the applicant was requesting a planned development overlay to deviate from, but not be limited to, minimum lot size, side yard setback, front yard setback, lot width, lot depth, and maximum building height; and to allow front entry garages for lots less than 40-feet in width in conjunction with a townhouse development. The subject property is located at 4201 State Highway 360 and is currently zoned “R-TH”, Townhouse District. Applicant Representative Ben Ford presented this item and answered questions from the Commission and Council. Planning Services Director Marohnic and Parks and Recreation Director Chris Smith answered questions from Council. No one spoke during the public hearing. There was no correspondence to report. Motion was made to close the public hearing. Motion: Tiggelaar Second: Luers Ayes: Oliver, Hotelling, Tiggelaar, Luers, Hallberg, Hutton, and Parker Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Rogers Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 The Planning and Zoning Commission recessed to the Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. City Council remained in session in the Council Chambers to consider published business. City Council March 19, 2024 Page 5 Item 8. Citizen Comments Tim Young, 1212 Wildwood Court #200, Grapevine, requested the City install a street light on North Main Street between Hall Street and Dove Loop. Aram Azadpour, PO Box 2644, Grapevine spoke in opposition to Senate Bill 4 relating to the enforcement of immigration laws. NEW BUSINESS Item 9. Consider the purchase of construction remodel services for the practice area and chipping green at the Grapevine Municipal Golf Course from GreenScape Six, and take any necessary action. Director of Golf Robert Singletary presented this item and answered questions from Council. The proposed changes to the practice area and chipping green for an amount not to exceed $402,175. Council discussed this item. Motion was made to approve the purchase of construction remodel services for the practice area and chipping green at the Grapevine Municipal Golf Course from GreenScape Six, and take any necessary action. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Mayor Tate announced Council would consider the recommendations of the Planning and Zoning Commission next. PLANNING AND ZONING COMMISSION RECOMMENDATIONS Item 23. Conditional Use Permit CU24-02 (Industrial Office/Warehouse) Chairman Oliver reported the Commission approved the conditional use permit with a vote of 7-0. Motion was made to approve Conditional Use Permit CU24-02 (Industrial Office/Warehouse) and Ordinance No. 2024-024. Motion: Free Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 City Council March 19, 2024 Page 6 ORDINANCE NO. 2024-024 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ISSUING CONDITIONAL USE PERMIT CU24-02 TO ALLOW OUTDOOR VEHICLE STORAGE IN CONJUNCTION WITH A PROPOSED 120,000 SQUARE FOOT OFFICE/WAREHOUSE BUILDING FOR BLOCK 1, LOT 1, GRAPEVINE SH 360 SUBSTATION (3219 STATE HIGHWAY 360) IN A DISTRICT ZONED “PID”, PLANNED INDUSTRIAL DEVELOPMENT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 24. Conditional Use Permit CU24-06 (Meow Wolf) Chairman Oliver reported the Commission approved the conditional use permit with a vote of 7-0. Motion was made to approve Conditional Use Permit CU24-06 (Meow Wolf) and Ordinance No. 2024-025. Motion: Freed Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Slechta Nays: Leal Approved: 6-1 ORDINANCE NO. 2024-025 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ISSUING CONDITIONAL USE PERMIT CU24-06 TO AMEND THE PREVIOUSLY APPROVED SITE PLAN CU20-17 (ORDINANCE NO. 2020- 044) FOR A PLANNED COMMERCIAL CENTER IN EXCESS OF 1,000,000 SQUARE FEET OF GROSS LEASABLE SPACE, SPECIFICALLY TO ALLOW FOR THE POSSESSION, STORAGE, RETAIL SALES AND ON- AND City Council March 19, 2024 Page 7 OFF-PREMISE CONSUMPTION OF ALCOHOLIC BEVERAGES (BEER, WINE AND MIXED BEVERAGE) IN CONJUNCTION WITH AN EXISTING CAFÉ (MEOW WOLF) FOR BLOCK 1, LOT 1R3, GRAPEVINE MILLS ADDITION, PHASE 1 (3000 GRAPEVINE MILLS PARKWAY, SUITE 253) IN A DISTRICT ZONED “CC”, COMMUNITY COMMERCIAL DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 25. Conditional Use Permit CU24-07 (RaceTrac) Chairman Oliver reported the Commission approved the conditional use permit with a vote of 7-0. Motion was made to approve Conditional Use Permit CU24-07 (RaceTrac) and Ordinance No. 2024-026. Motion: Slechta Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2024-026 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ISSUING CONDITIONAL USE PERMIT CU24-07 TO AMEND THE PREVIOUSLY APPROVED SITE PLAN OF CU18-13 (ORDINANCE NO. 2018-043) FOR A PLANNED COMMERCIAL CENTER TO ALLOW FOR THE POSSESSION, STORAGE, RETAIL SALES AND OFF-PREMISE CONSUMPTION OF ALCOHOLIC BEVERAGES (BEER AND WINE ONLY), OUTSIDE DINING, GASOLINE SERVICE AND A MONUMENT SIGN IN CONJUNCTION WITH A CONVENIENCE STORE (RACETRAC), SPECIFICALLY TO REVISE THE SITE LAYOUT TO ADD FUELING PUMPS, City Council March 19, 2024 Page 8 FUELING CANOPIES, ELECTRIC VEHICLE CHARGING STATIONS, AND ASSOCIATED MANEUVERING LANES FOR BLOCK 1, LOT 1, RACETRAC GRAPEVINE ADDITION (3955 GRAPEVINE MILLS PARKWAY) IN A DISTRICT ZONED “CC”, COMMUNITY COMMERCIAL DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 26. Conditional Use Permit CU24-10 (Automotive Film Application Facility) Chairman Oliver reported the Commission approved the conditional use permit with a vote of 7-0. Motion was made to approve Conditional Use Permit CU24-10 (Automotive Film Application Facility) and Ordinance No. 2024-027. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2024-027 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ISSUING CONDITIONAL USE PERMIT CU24-10 TO AMEND THE PREVIOUSLY APPROVED SITE PLAN OF CU09-47 (ORDINANCE NO. 2010-003) TO ESTABLISH A PLANNED INDUSTRIAL PARK. THIS REQUEST IS SPECIFICALLY TO ALLOW FOR THE APPLICATION / INSTALLATION OF PAINT PROTECTION FILM AND WINDOW FILM (WINDOW TINTING) IN CONJUNCTION WITH A PROPOSED BUSINESS, FOR LOT 1R1, DFW INDUSTRIAL PARK, PHASE 3 (1702 MINTERS CHAPEL ROAD, SUITE 112) IN A DISTRICT ZONED “LI”, LIGHT INDUSTRIAL, ALL IN ACCORDANCE WITH A SITE PLAN APPROVED City Council March 19, 2024 Page 9 PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 27. Planned Development Overlay PD24-01 (Reserve at Bear Creek) Chairman Oliver reported the Commission approved the planned development overlay with a vote of 7-0. Motion was made to approve Planned Development Overlay PD24-01 (Reserve at Bear Creek) and Ordinance No. 2024-028. Motion: Coy Second: O’Dell Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2024-028 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ISSUING PLANNED DEVELOPMENT OVERLAY PD24-01 TO DEVIATE FROM, BUT NOT BE LIMITED TO, MINIMUM LOT SIZE, SIDE YARD SETBACK, FRONT YARD SETBACK, LOT WIDTH, LOT DEPTH, MAXIMUM BUILDING HEIGHT, AND TO ALLOW FRONT ENTRY GARAGES FOR LOTS LESS THAN 40-FEET IN WIDTH IN CONJUNCTION WITH TOWNHOUSE DEVELOPMENT REQUIREMENTS (4201 STATE HIGHWAY 360) ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS PLANNED DEVELOPMENT OVERLAY PERMIT; PROVIDING A City Council March 19, 2024 Page 10 PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Council continued the meeting with the items in the published order. Item 10. Consider a contract for a Guaranteed Maximum Price for the renovations of the Municipal Service Center with Sedalco Construction Services, and take any necessary action. Public Works Director Bryan Beck presented this item to Council and answered questions from Council. The Guaranteed Maximum Price for the renovations of the Municipal Service Center of $14,023,681 and owner costs of $850,000 will result in a total project cost of $14,873,681. Council discussed this item. Motion was made to approve a contract for a Guaranteed Maximum Price for the renovations of the Municipal Service Center with Sedalco Construction Services, and take any necessary action. Motion: Freed Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 11. Consider Resolution No. 2024-004 approving the Local Project Advance Funding Agreement with Texas Department of Transportation to establish funding participation levels for the reconstruction of Euless Grapevine Road from State Highway 360 to Hughes Road, Ordinance No. 2024-022 to appropriate the funds, and take any necessary action. Public Works Director Beck presented this item to Council. Through the Local Project Advanced Funding Agreement with the Texas Department of Transportation will provide $2,182,263 in federal funding for construction that includes $436,553 Transportation Development Credits. The City’s estimated cost of $109,113 will be appropriated in the Capital Projects Streets Fund. Motion was made to approve Resolution No. 2024-004 approving the Local Project Advance Funding Agreement with Texas Department of Transportation to establish funding participation levels for the reconstruction of Euless Grapevine Road from State Highway 360 to Hughes Road, Ordinance No. 2024-022 to appropriate the funds, and take any necessary action. Motion: Slechta Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal City Council March 19, 2024 Page 11 Nays: None Approved: 7-0 RESOLUTION NO. 2024-004 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING AN ADVANCE FUNDING AGREEMENT WITH THE TEXAS DEPARTMENT OF TRANSPORTATION ADDRESSING FUNDING PARTICIPATION LEVEL AND PROJECT SCOPE FOR THE EULESS GRAPEVINE ROAD PROJECT AND PROVIDING AN EFFECTIVE DATE ORDINANCE NO. 2024-022 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF $109,113 IN THE CAPITAL PROJECT STREETS FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 12. Consider a compensation update for sworn police and fire personnel, and take any necessary action. Human Resources Director Rachel Huitt presented this item and answered questions from Council. After collecting data from the standard 18-city survey group, staff determined an average of 5-6% mid-year market adjustment for sworn Police and Fire would be necessary to remain at the 50th percentile. The adjustment will be effective the first payroll in June for an estimated amount of $375,000. Motion was made to approve a compensation update for sworn police and fire personnel, and take any necessary action. Motion: Slechta Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. No one requested to remove any items from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. City Council March 19, 2024 Page 12 Item 13. Consider the renewal of an annual contract for interactive voice response system with DivDat, Inc. Chief Financial Officer Jeff Strawn recommended approval of the renewal of an annual contract for an interactive voice response system for the Utility Billing Department for an estimated amount of $19,000. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 14. Consider a three-year contract for insurance consultant services for group health benefits with McGriff Insurance Services, Inc. Human Resources Director Huitt recommended approval of a three-year contract for insurance consultant services for an amount not to exceed $50,000. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 15. Consider the renewal of a professional service contract for employee health clinics with Texas Health Physicians Group. Human Resources Director Huitt recommended approval of a professional service contract for employee health clinics for an estimated amount of $60,000. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 16. Consider the renewal of annual contracts for masonry services to Chibli Stone Works, Inc. as the primary vendor and Weatherproofing Services as the secondary vendor. Parks and Recreation Director Smith recommended approval of the renewal of annual contracts for the purchase of masonry services for an annual estimated amount of $200,000. City Council March 19, 2024 Page 13 Motion was made to approve the consent agenda as presented. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 17. Consider the renewal of an annual contract for police equipment, accessories and ammunition from Precision Delta Corp. Police Chief Mike Hamlin recommended approval of the renewal of an annual contract for police equipment, accessories, and ammunition for an annual estimated amount of $40,000. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 18. Consider the purchase of custom dual-purpose narcotics K9 services from Hill Country Dog Center. Police Chief Hamlin recommended approval of purchase of a custom dual-purpose narcotics K9 services for an amount not to exceed $16,600. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 19. Consider the purchase of a T-well replacement pump for the Water Treatment Plant from FCX Performance Inc. Public Works Director Beck recommended approval of the purchase of a replacement pump for the Water Treatment Pump for an amount not to exceed $51,595. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 City Council March 19, 2024 Page 14 Item 20. Consider the purchase of a Xylem replacement pump for the Opryland Lift Station from Xylem Water Solutions, Inc. Public Works Director Beck recommended approval of the purchase of a replacement pump for the Opryland Lift Station for a total amount not to exceed $50,200. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 21. Consider renewal of the sole source agreement for the purchase and installation of water meters, associated equipment, and manhole monitoring equipment from HydroPro Solutions, LLC and Ordinance No. 2024-023 appropriating the funds. Public Works Director Beck recommended approval of the sole source agreement to purchase and install water meters, associated equipment and manhole monitoring equipment, on an as-needed basis, for an estimated amount of $750,000. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2024-023 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF $750,000 IN THE UTILITY ENTERPRISE CAPITAL FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 22. Consider the minutes of the March 5, 2024 Regular City Council meeting. City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 City Council March 19, 2024 Page 15 ADJOURNMENT Motion was made to adjourn the meeting at 8:59 p.m. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 2nd day of April, 2024. APPROVED: ___________________________ William D. Tate Mayor ATTEST: ___________________________ Tara Brooks City Secretary City Council March 19, 2024 Page 16