HomeMy WebLinkAboutItem 23 - Sand and Gravel� MEMO TO:
FROM:
MEETING DATE:
SUBJECT:
RECOMMENDATION:
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HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
ROGER NELSON, CITY MANAGERPV
AUGUST 17, 2004
AWARD OF BID NUMBER 164-2003, SAND AND GRAVEL -
ANNUAL CONTRACT RENEWAL
City Council to consider an annual contract renewal to U. S. Silica, Hanson Aggregates,
and Top Way Properties for various aggregates to be ordered on an as needed basis by
the Street, Water and Golf divisions. Annual expenditures will be limited to the budgeted
amount for this service. The bid tabulation is attached for review.
FUNDING SOURCE:
Funds for this contract are available in the following accounts:
174-43301-090-000 St. Maint/Capital Replacement/Trans. Infrast. Maint.......... $75,000
200-43301-530-1 Utility Ent. Fund/Water Distribution/Trans. Infrastructure........ $35,000
200-43301-531-1 Utility Ent. Fund/Wastewater Coll./Trans. Infrastructure.......... $32,500
210-42205-340-2 Lake Enterprise Fund/Course Maint./Grounds Maint............. $ 5,000
BACKGROUND:
Bids were solicited in accordance with Local Government Code Chapter 252,
Subchapter B, Section 252.021 (a) and Section 252.041 (a). Bid advertisements were
posted in the Grapevine Sun on June 5, 2003 and June 12, 2003. This bid was originally
approved by Council on July 1, 2003. The bid specifications allowed for the initial
contract period and four one-year renewal options. This would be the first renewal
option.
The purpose of this bid is to establish fixed annual pricing for various types of
aggregates ordered on an as needed basis by the street, water and golf divisions. Bids
were sent to seven vendors with three vendors responding. Each vendor submitting bids
met all of the requirements and specifications of the bid.
Staff recommends renewing the contract for the items listed under the bid summary
section of the attached bid tabulation to the lowest bid for each item. In addition, staff
also recommends establishing secondary and third vendor contracts to the next low bids
to insure the availability of product.
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July 13, 2004 (12:11 PM)
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