HomeMy WebLinkAboutItem 06 - Administrative Reporting SoftwareMEMO TO:
FROM:
MEETING DATE:
SUBJECT:
RECOMMENDATION:
ITEM ip —Co
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
ROGER NELSON, CITY MANAGERP/
SEPTEMBER 7, 2004
APPROVAL OF A RESOLUTION FOR THE PURCHASE OF
ADMINISTRATIVE REPORTING SOFTWARE FOR THE FIRE
DEPARTMENT
City Council to consider approval of a resolution to declare Visionary Systems, Principal
Decision Systems, Inc., FieldSoft, Inc., Varaha Systems, Inc., CDW-G, and L & E Mobile
Computing Systems as sole source providers for the purchase of administrative software
and hardware for the Fire Department. The total cost is not to exceed $100,302.40.
FUNDING SOURCE:
Funding for this purchase is currently available in accounts:
325-44540-000-0-0004 Lease Fund/Professional Services
325-48860-000-0-0006 Lease Fund/Machinery and Equipment
BACKGROUND:
This procurement will be made as a sole source in accordance with Local Government
Code Chapter 252, Subchapter B, Section 252.022 (A).
This request is for the purchase of various types of fire administrative software and
hardware for the Fire Department as listed in attachment A and in the attached
resolution. The FireHouse interface will allow data elements generated by existing
software to automatically populate the new reporting software and the scheduling
module will provide improved ability in scheduling and monitoring of employee hours.
The TeleStaff software will provide a personnel staffing engine that interfaces with the
FireHouse interface and module. The FieldSoft FDonScene software will allow
compliance with the North East Fire Training Association. Because all of the software
interfaces with existing software currently in use at the City and with the software used
by the North East Fire Training Association, it can only be purchased from the vendors
listed in attachment A.
Staff recommends approval of the resolution to declare Visionary Systems, Principal
Decision Systems, Inc., FieldSoft, Inc., Varaha Systems, Inc., CDW-G, and L & E Mobile
Computing Systems as the only sources available for the purchase of the software listed
in attachment A.
CD
August 23, 2004 (3:02PM)
ATTACHMENT A
Qty
Description
Unit Price
Total Price
Vendor
1 Ea.
Firehouse CAD Interface
$6,000.00
$6,000.00
Visionary Systems
1 Ea.
Scheduling Module
$6,000.00
$6,000.00
Visionary Systems
1 Ea.
TeleStaff Personnel Staffing
Software
$39,500.00
$39,500.00
Principal Decision Systems
Inc.
1 Ea,
FieldSoft FDonScene Site License
$13,445.00
$13,445.00
FieldSoft Inc.
1 Ea.
Varaha (Secure Mobility Solution)
18 -Unit Licensing
$21,235.00
$21,235.00
Varaha Systems Inc.
1 Ea.
TeleStaff Server
$4,500.00
$4,500.00
Principal Decision Systems
Inc.
5 Ea.
Hardware VPN hot spot connectivity
for five locations
$392.88
$1,964.40
CDW-G
7 Ea.
Connectivity for Mobile Network
MP750
$1,094.00
$7,658.00
L&E Mobile Computing
Systems
GrandTotal...............................................................$100,302.40
August 23, 2004 (3:12PM)
r'1t
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN
FACTS RELATIVE TO THE PURCHASE OF FIRE
ADMINISTRATIVE SOFTWARE AND HARDWARE;
DETERMINING THAT THE SOFTWARE AND HARDWARE
IS AVAILABLE FROM ONLY ONE SOURCE AND
AUTHORIZING THE CITY MANAGER TO EXECUTE SAID
CONTRACTS AND DOCUMENTS AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City of Grapevine desires to purchase the following software and
hardware:
1 Each Firehouse CAD Interface
1 Each Scheduling Module
1 Each TeleStaff Personnel Staffing Software
1 Each FieldSoft FDonScene Site License
1 Each Varaha (Secure Mobility Solution) 18 -Unit Licensing
1 Each TeleStaff Server
5 Each Hardware VPN hot spot connectivity for five locations.
7 Each Connectivity for Mobile Network MP750 and;
WHEREAS, Visionary Systems, Principal Decision Systems, Inc., FieldSoft, Inc.,
Varaha Systems, Inc., CDW-G, and L & E Mobile Computing Systems are the sole
providers for the software and hardware listed above.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the purchase
of the listed software for a total not to exceed $100,302.40.
Section 3. That the City Manger, or his designee, is authorized to take all steps
necessary to consummate the purchase of said maintenance agreement.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 7th day of September, 2004.
AM
ATTEST:
evine Fire Department
eport Management and
bile Computing Solution
Varaha TeleStaff
Systems )JK
Mobile Report
Hardware Management
MP750 And
Data Center
FireHouse
Staffing
FieldSoft
Incident
Command
Station
Hardware
VPN
FireHouse
CAD
Interface
Varaha Systems
• Software solution.
• Provides secure data transmission for mobile
computers.
• Provides seamless roaming between various
wireless networks being implemented by
Grapevine Fire Department.
• This product/service is already being implemented
with great success by Grapevine Police
Department. 4
Varaha TeleStaff
Systems
Mobile Report
Hardware Management
MP750 And
Data Center
FireHouse
Staffing
FieldSoft
Incident
Command
Station
Hardware
VPN
FireHouse
CAD
Interface
Mobile Hardware
Sierra Wireless MP750 modem
Provides connectivity to CPRS /AVL wireless
network for laptops in apparatus.
F ireHouse Staffing
• This software module will provide improved
ability in scheduling, and monitoring of employee
hours.
• Information regarding personnel will
automatically be applied to fire and EMS reports -
reducing the likelihood. of reporting errors.
• This module is specific to and provided by
Visionary Systems Software (FireHouse).
Varaha FieldSoft
11 TeleStaff
Systems Incident
Command
MobileReport Station
Hardware Management Hardware
MP750 And VPN
Data Center
•
FireHouse FireHouse
Staffing
Interface
FireHouse CAD Interface
PF M,
• TTiis software interface will allow data elements
generated by VisionAir CAD systems to
automatically populate FireHouse reporting
software.
• This module is specific to and provided by
Visionary Systems Software (FireHouse).
Varaha
Systems
Mobile
Hardware
MP750
TeleStaff
Report
Management
And
Data Center
FireHouse
Staffing
FieldSoft
Incident
Command
Station
Hardware
VPN
FireHouse
CAD
Interface
TeleStaff
Personnel staffing software and hardware Engine
that interfaces with. FireHouse.
Ensures implementation of fair and consistent staff
scheduling.
Manage dynamic daily roster of all activities.
Generates detailed staffing and usage reports.
Governs scheduling authority.
Provides telephone/pager delivery of staffing
alarms, notifications, requests to work and genera
messages.
FieldSoft Incident Command
Software solution
Incident Command responder and accountability
tactical browser.
Station Hardware
802.11 Wireless Network Security
Implementation.
• VPN (Virtual Private Network) connectivity
eve fire stations.
Allows Fire and Police units to connect to high
speed wireless network when near buildings.