HomeMy WebLinkAboutItem 06 - Administrative Reporting Software ITEM ip —Co
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ROGER NELSON, CITY MANAGER ,
MEETING DATE: SEPTEMBER 7, 2004
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF
ADMINISTRATIVE REPORTING SOFTWARE FOR THE FIRE
DEPARTMENT
RECOMMENDATION:
City Council to consider approval of a resolution to declare Visionary Systems, Principal
Decision Systems, Inc., FieldSoft, Inc., Varaha Systems, Inc., CDW-G, and L & E Mobile
Computing Systems as sole source providers for the purchase of administrative software
and hardware for the Fire Department. The total cost is not to exceed $100,302.40.
FUNDING SOURCE:
Funding for this purchase is currently available in accounts:
325-44540-000-0-0004 Lease Fund/Professional Services
325-48860-000-0-0006 Lease Fund/Machinery and Equipment
BACKGROUND:
This procurement will be made as a sole source in accordance with Local Government
Code Chapter 252, Subchapter B, Section 252.022 (A).
This request is for the purchase of various types of fire administrative software and
hardware for the Fire Department as listed in attachment A and in the attached
resolution. The FireHouse interface will allow data elements generated by existing
software to automatically populate the new reporting software and the scheduling
module will provide improved ability in scheduling and monitoring of employee hours.
The TeleStaff software will provide a personnel staffing engine that interfaces with the
FireHouse interface and module. The FieldSoft FDonScene software will allow
compliance with the North East Fire Training Association. Because all of the software
interfaces with existing software currently in use at the City and with the software used
by the North East Fire Training Association, it can only be purchased from the vendors
listed in attachment A.
Staff recommends approval of the resolution to declare Visionary Systems, Principal
Decision Systems, Inc., FieldSoft, Inc., Varaha Systems, Inc., CDW-G, and L & E Mobile
Computing Systems as the only sources available for the purchase of the software listed
in attachment A.
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August 23,2004(3:02PM)
ATTACHMENT A
Qty Description Unit Price Total Price Vendor
1 Ea. Firehouse CAD Interface $6,000,00 $6,000.00 Visionary Systems
1 Ea. Scheduling Module $6,000.00 $6,000.00 Visionary Systems
1 Ea. TeleStaff Personnel Staffing $39,500.00 Principal Decision Systems
Software $39,500.00 Inc.
1 Ea. FieldSoft FDonScene Site License $13,445.00 $13,445.00 FieldSoft Inc.
1 Ea. Varaha (Secure Mobility Solution)
18-Unit Licensing $21,235.00 $21,235.00 Varaha Systems Inc.
1 Ea. TeleStaff Server $4,500.00 $4,500.00 Principal Decision Systems
Inc.
5 Ea. Hardware VPN hot spot connectivity
for five locations $392.88 $1,964.40 CDW-G
7 Ea. Connectivity for Mobile Network L&E Mobile Computing
MP750 $1,094.00 $7,658.00 Systems
GrandTotal...............................................................$100,302.40
August 23,2004 (3:12PM)
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RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN
FACTS RELATIVE TO THE PURCHASE OF FIRE
ADMINISTRATIVE SOFTWARE AND HARDWARE;
DETERMINING THAT THE SOFTWARE AND HARDWARE
IS AVAILABLE FROM ONLY ONE SOURCE AND
AUTHORIZING THE CITY MANAGER TO EXECUTE SAID
CONTRACTS AND DOCUMENTS AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City of Grapevine desires to purchase the following software and
hardware:
1 Each Firehouse CAD Interface
1 Each Scheduling Module
1 Each TeleStaff Personnel Staffing Software
1 Each FieldSoft FDonScene Site License
1 Each Varaha (Secure Mobility Solution) 18-Unit Licensing
1 Each TeleStaff Server
5 Each Hardware VPN hot spot connectivity for five locations.
7 Each Connectivity for Mobile Network MP750 and;
WHEREAS, Visionary Systems, Principal Decision Systems, Inc., FieldSoft, Inc.,
Varaha Systems, Inc., CDW-G, and L & E Mobile Computing Systems are the sole
providers for the software and hardware listed above.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the purchase
of the listed software for a total not to exceed $100,302.40.
Section 3. That the City Manger, or his designee, is authorized to take all steps
necessary to consummate the purchase of said maintenance agreement.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 7th day of September, 2004.
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APPROVED:
ATTEST:
APPROVED AS TO FORM:
RES. NO. 2 -
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