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HomeMy WebLinkAboutItem 10 - MinutesITEM 0 LL STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 2nd day of November, 2004 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate Ted R. Ware Sharron Spencer C. Shane Wilbanks Clydene Johnson Roy Stewart Darlene Freed Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager Matthew Boyle Assistant City Attorney Linda Huff City Secretary Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:00 p.m. ITEM 1. DISCUSS PROPOSED REVISIONS TO THOROUGHFARE PLAN Public Works Director Jerry Hodge briefed the City Council on proposed revisions to the City of Grapevine Thoroughfare Plan that was adopted in 1987. It was the consensus of the Council that Staff submit the proposed revisions and ordinance for Council action at the November 16, 2004 meeting. ADJOURNMENT Council Member Wilbanks, seconded by Mayor Pro Tem Ware, offered a motion to adjourn the workshop at 7:15 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 16th day of November, 2004. William D. Tate Mayor ATTEST: Linda Huff City Secretary 11/02/04 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session (Executive Session) on this the 2nd day of November, 2004 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager Matthew Boyle Assistant City Attorney Linda Huff City Secretary Mayor Tate called the meeting to order at 7:17 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) pending or contemplated litigation relative to Minters Chapel Road and Cottonwood Branch project pursuant to Section 51.071, Texas Government Code; and (B) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Roger Nelson stated there was no action necessary relative to the closed session under Section 551.087, Texas Government Code. 11/02/04 Regarding pending or contemplated litigation relative to Minters Chapel Road and Cottonwood Branch project, City Manager Nelson requested authorization for the City Manager to execute a settlement agreement with AGT in an amount not less than $78,000.00. Mayor Pro Tern Ware, seconded by Council Member Freed, offered a motion to authorize the City Manager to execute the settlement agreement with AGT as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None, NOTE: City Council continued with the Regular City Council meeting in open session in the Council Chambers. Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 7:35 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this thel 6th day of November, 2004. ATTEST: Linda Huff City Secretary 2 William D. Tate Mayor STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 2nd day of November, 2004 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:40 p.m. INVOCATION Council Member Stewart delivered the Invocation. ITEM 1. AWARD PROFESSIONAL SERVICES CONTRACT, LAKE PARKS FACILITIES, CARTER & BURGESS Parks & Recreation Director Doug Evans requested approval of the award of a professional services contract for Lake Parks Facilities to Carter & Burgess in the amount of $110,020.00. Mr. Evans advised the contract is for the development of the business plan and for the design of improvements outlined in the Five -Year Development Plan for Corps of Engineers leased property at Lake Grapevine. Motion by Council Member Wilbanks, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None 11/02/04 ITEM 2. AWARD BID 200-2004 WATER LINE IMPROVEMENTS Assistant Director of Public Works/Operations Matt Singleton recommended approval of the award of Bid 200-2004 Water Line Improvements to Gra-Tex Utilities, Inc. in the amount of $737,180.00. The following subdivisions are included in the project: Lake Forest Addition, Sunshine Harbor, Sky Harbor, Bellaire Addition, W. C. Lucas Subdivision, Ridgecrest Addition, Peach Street Addition, the Ellis Subdivision and Grapevine Industrial Park. The project targets areas of town where water lines were either constructed of a substandard material or undersized. Mr. Singleton stated that galvanized, cast iron and asbestos concrete composite pipe materials were utilized for water line construction during the 1950's and 1960's. Motion by Council Member Freed, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ITEM 3. ADVANCED FUNDING AGREEMENT TEXAS _DEPARTMENT OF TRANSPORTATION, BUSINESS 114L IMPROVEMENTS Public Works Director Jerry Hodge recommended approval of an Advanced Funding Agreement in the amount of $119,831.00 with the Texas Department of Transportation for the City's participation in the funding of the Business 114L improvements. The scope of the project is to widen Business 114L between State Highway 114 /121 and Northwest Highway from a two lane roadway to a six lane divided roadway. Funding for construction is being provided by the North Central Texas Council of Governments and TxDOT. At the request of the City, five and six foot wide sidewalks have been included in the scope of this project and the cost for the sidewalk must be funded by the City. Motion by Council Member Johnson, seconded by Council Member Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ITEM 4. RESOLUTION, PURCHASE AMBULANCES Fire Chief David Anderson recommended approval of a resolution authorizing the purchase of three Type I AD Custom Series ambulances from Wheeled Coach Industries through an existing Inter -local agreement with the Houston/Galveston Area Council in an amount not to exceed $414,082.00. These units will replace three units that qualify for replacement under the replacement criteria of 5 years or 6,500 hours. Motion by Council Member Stewart, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: 4 11/02/04 Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2004-45 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNATE TO PURCHASE THREE AMBULANCES THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT WITH THE HOUSTON/ GALVESTON AREA COUNCIL AND PROVIDING AN EFFECTIVE DATE ITEM 5. RENEW INTERLOCAL AGREEMENT, GRAPEVINE HOUSING AUTHORITY Administrative Services Director William Gaither advised that since February 2000, the City has been providing services to the Grapevine Housing Authority (GHA) for the Executive Director and Facility Maintenance Services, pursuant to an interlocal agreement. The agreement was entered into at the request of the GHA to facilitate improved administrative direction and facility services. Ms. Debra Wells continues to serve as the Executive Director and the City's Building Services Department continues to provide an extremely high quality of service to the residents of the Grapevine Housing Authority. Council Member Spencer commended the City and Staff for the cooperative working arrangement between the GHA and City and for the improvements for the GHA residents. She noted that our GHA is now being used as a management example throughout the country. Mayor Pro Tem Ware noted that the accomplishments at the GHA have been under the guidance of Council Liaison Spencer and he commended her for her attentiveness to the Housing Authority. Motion by Council Member Spencer, seconded by Mayor Pro Tern Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 6. Adopt -A -Park Agreements Friends of Casey and Brownie Girl Scouts Troop 1447 3 11/02/04 Parks & Recreation Director recommended approval of Adopt -A -Park agreements with the Friends of Casey for Casey's Clubhouse at Dove Park and with Brownie Girl Scouts Troop 1447 for the northeast part of the Oak Grove Soccer Complex, including the playground. Motion by Council Member Johnson, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 7. Renew Bid 157-2003 Automotive Body Repair Body Services Annual Contract Public Works Director recommended approval of the renewal of Bid 157-2003 Automotive Body Repair Body Services Annual Contract to Classic Chevrolet on an as needed basis. Motion by Council Member Johnson, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 8. Resolution Book Leasinq Services Annual Contract Library Director recommended approval of a resolution to establish an annual contract with Brodart McNaughton for book leasing services in the amount of $18,113.34. Motion by Council Member Johnson, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2004-46 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING A CONTRACT TO BRODART MCNAUGHTON BOOK SERVICE TO PROVIDE BOOK SERVICES TO THE CITY OF GRAPEVINE LIBRARY; AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND DOCUMENTS; AND PROVIDING AN EFFECTIVE DATE Item 9. Resolution, Purchase Backhoe/Loader Public Works Director recommended approval of a resolution authorizing the purchase of l a John Deere Model 310G Backhoe/Loader from RDO Equipment Company through an 2 11/02/04 existing interlocal agreement with the Houston/Galveston Area Council in an amount not to exceed $21,761.50. Motion by Council Member Johnson, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2004-47 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNATE TO PURCHASE ONE BACKHOE TRACTOR THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT WITH THE HOUSTON/ GALVESTON AREA COUNCIL AND PROVIDING AN EFFECTIVE DATE Item 10. Resolution, Purchase Dump Truck Public Works Director recommended approval of a resolution authorizing the purchase of a 2005 Sterling L7500 dump truck from Houston Freightliner, Inc. through an existing Interlocal agreement with the Houston/Galveston Area Council in an amount not to exceed $60,170.00. Motion by Council Member Johnson, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2004-48 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNATE TO PURCHASE A DUMP TRUCK THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT WITH THE HOUSTON/GALVESTON AREA COUNCIL AND PROVIDING AN EFFECTIVE DATE Item 11. Annual Contract Renewal, Park Equipment Parks & Recreation Director recommended approval of the renewal of a contract for Various Park Equipment to Southwest Parks and Playground and Doty and Sons. Motion by Council Member Johnson, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: 5 11/02/04 Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed �Nays: None Item 12. Award Bid 203-2004 Fire Health and Safety Equipment Annual Contract Fire Chief recommended approval of the award of Bid 203-2004 Fire Health and Safety Equipment Annual Contract to Municipal Emergency Services dba Four Alarm Fire, Inc. Motion by Council Member Johnson, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 13. Award Contract Purchase Utility Cart Vehicles Public Works Director recommended approval of the award of a contract to Grapevine Kawasaki for the purchase of three utility cart vehicles in the amount of $15,891.00. Motion by Council Member Johnson, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 14. Award Contract Purchase Fitness Equipment Parks & Recreation Director recommended approval of the award of a contract for the purchase of fitness equipment for the Community Activities Center in the amount of $24,835.00. Motion by Council Member Johnson, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 15. Consideration of Minutes City Secretary recommended approval of the minutes of the October 19, 2004 City Council meetings as published. Motion by Council Member Johnson, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: 9 11/02/04 Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 7:55 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this thel 6th day of November, 2004. U IT.015900= William D. Tate Mayor ATTEST: Linda Huff City Secretary 7 MEMORANDUM CITY OF GRAPEVINE 1WEINNEWL MIT FROM: ROGER NELSON, CITY MANAGER JENNIFER HIBBS, ASSISTANT TO THE CITY MANAGER MARC RODRIGUEZ, LOBBYIST JENNIFER SHELLEY RODRIGUEZ, LOBBYIST SUBJECT: WORKSHOP DISCUSSION — LEGISLATIVE PRIORITIES Marc and Jennifer Rodriguez will present our list of proposed legislative priorities during the workshop, which is a follow-up from our meeting with Dan Shelley and Marc Rodriguez in September. While most of the list has been discussed previously, this list of priorities will allow the City to have a single document for use in meetings with our legislators. The proposed priority list covers a variety of issues such as burglary of a motor vehicle, right -of way management and sales tax revenue protection. If the Council approves of the list of legislative priorities this evening, it will be placed on the December 7th agenda for formal action. The proposed list of legislative priorities for the City of Grapevine is as follows: Streamlined Sales Tax Project The City of Grapevine opposes changes to State law that change intrastate remote sale situs to point of delivery. The City of Grapevine commissioned a study by Kasner and Associates that estimates an annual loss to the City of approximately $1.8 million to $2.3 million per year if the intrastate remote sale situs changes from point of sale to point of delivery. Status: The House Committee on Ways and Means reviewed the State's involvement in and implementation of the SSTP in Texas during the interim. The committee did not make any recommendations on the issue, but acknowledged the Comptroller of Public Accounts (CPA) has delayed the implementing provisions of law enacted by the 78t Texas Legislature that would affect the sourcing rule as a result of concerns raised by business owners, city leaders and legislators. The CPA is expected to release the results of a study of the impact of changes to the sourcing rule on local governments in December. The City of Grapevine belongs to an organization (CASTLE) fighting against the inclusion of intrastate remote sales in the SSTP. CASTLE has contracted with Dr. Ray Perryman to evaluate the impact on local governments and his report is due to the organization in November. Property Appraisal and Revenue Caps The City of Grapevine opposes legislation that further erodes the market based approach for the appraisal of real estate. The City of Grapevine opposes legislation that would cap the amount of property tax revenue a city could generate above the amount generated the previous year. Unfunded Mandates The City of Grapevine opposes any efforts to pass along to cities additional fees or increases in fees in order to fund State budget shortfalls. The City of Grapevine opposes any legislation that would create new obligations on cities to provide services to their citizens without the funding necessary to carry out the provisions of the legislation. Burglary of a Motor Vehicle The City of Grapevine supports legislation that strengthens the penalties for the offense of burglary of a motor vehicle. Status: Representative Rob Eissler (R — The Woodlands) has pre -filed legislation that would amend the penal code by making the penalty for burglary of a motor vehicle a felony. It is presently a misdemeanor. DFW Airport The City of Grapevine continues to support the revenue sharing agreement between the Cities of Grapevine, Dallas and Fort Worth enacted by the 77th Texas Legislature. Status: The Grapevine lobby team has been in contact with the DFW lobby team in anticipation of the legislative session. The two teams plan to meet prior to the legislative session to exchange information related to the respective legislative programs. K I Northeast Transportation Service The City of Grapevine opposes any change to TXDOT formula funding that would result in a decrease in funds for the Northeast Transportation Service. Last Session, HB 3184 transferred all power to allocate urban and rural transit funding to the Texas Transportation Commission. Prior to that bill, urban transit providers were guaranteed at least 50% of the available funds. Thus far, this legislation has not had a negative impact on NETS' State funding. Economic Development The City of Grapevine opposes any legislation that changes the manner in which School Districts collect property taxes if such legislation fails to address the impact of these changes on existing Tax Increment Financing Districts. Utility Regulation Right of Way Management The City of Grapevine supports legislation that affirms the jurisdiction of cities as it relates to zoning and police powers of cities in rights-of-way. There is a case, currently on appeal in Austin, in which the PUC disputed the City of Allen's right to require landscape screening around aboveground telecommunications facilities. Utility Relocation The City of Grapevine supports legislation that requires utilities to relocate their facilities when requested. Current law requires the utilities to relocate for street projects but there are times when other public purposes require relocation and this should be done at the expense of the utility as they are operating in the right of way at the pleasure of the City. Access Lines The City of Grapevine supports changes to the compensation methodology and definition of access lines if these changes preserve the level of funding the cities receive and are simpler than the current access line computation. Telecommunication Discounts for Texas Libraries The City of Grapevine supports legislation preserving telecommunications discounts for Texas libraries. 3 Legislative Timeline November 8, 2004 pre -filing of legislation begins (more than 200 bills have been pre -filed so far) January 11, 2005 79th Regular Legislative Session convenes at noon March 11, 2005 deadline for filing bills and joint resolutions May 30, 2005 final day of 79th Regular Legislative Session June 19, 2005 last dg Governor can sign or veto legislation passed during the 79t Regular Legislative Session M.