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Home My WebLink AboutItem 03 - FY 2003-2004 BudgetSTEM it 3 MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ROGER NELSON, CITY MANAGER( MEETING DATE: SEPTEMBER 2, 2003 SUBJECT: PUBLIC HEARING ON THE FY 2003-2004 BUDGET RECOMMENDATION: That the City Council conduct a public hearing on the proposed FY2003-2004 Annual Budget. The budget, as amended to include the service levels from the City Council workshop held on August 18, 2003 contains fund expenditures in the following amounts: General Fund Utility Fund Debt Service Fund Convention & Visitors Bureau Fund Lake Enterprise Fund General Government Capital Project Fund Permanent Street Maintenance Fund Permanent Capital Maintenance Fund — General Utility & Lake Enterprise Capital Projects Fund Utility Permanent Capital Maintenance Fund Stormwater Drainage Utility Fund BACKGROUND: $39,700,463 16,956,777 12,188,186 6,149,894 2,539,746 14,133,370 860,000 170,900 2,796,624 500,000 1,293,666 In compliance with the "truth -in -taxation" laws the City of Grapevine published its "effective" and "rollback" tax rates in the Fort Worth Star Telegram on August 13, 2003. Pursuant to the Charter of the City of Grapevine, Texas, Section 907, a public hearing on the annual budget shall be held to allow all interested persons to be heard for or against any item or the amount of any item therein contained. The public hearing shall commence on September 2, 2003 and final action on the budget shall be taken at a special meeting on September 9, 2003. The City Council must adopt the annual budget no later than fifteen days prior to the beginning of the fiscal year. WAG/cjc H:AGMPHBGT9-2-03 August 26, 2003 (9:01AM) Total 40,664,729 36,995,768 38,565,414' ,40,1192,817' 3.96% Expenditures FY 2003-04 PROPOSED OPERATING BUDGET 2001-02 2002-03 STATEMENT OF REVENUES, EXPENDITURES AND FUND BALANCE Actual Actual GENERAL FUND Proposed` Change Personnel Revenues 2000-01 2001-02 2002-03^ 2003-04 Percent 1,997,424 Actual Actual Budget Proposed Change Ad Valorem Taxes 8,254,367 6,474,002 7,162,963, 6,448,799' -9.97% Sales & Use Taxes 16,586,140 15,467,069 16,480,000>' 18,444,566' 11.92% Franchise Fees 4,399,165 5,224,508 4,941,000 " 5,169,000 4.61% Licenses & Permits 1,083,389 1,506,677 1,472,490 ' 1,228,349 -16.58% Charges for Services 1,252,325 3,170,599 3,467,069 3,856,599+ 11.24% Intergovernmental Revenue 49,187 217,614 195,924: 165,829 -15.36% Fines and Forfeitures 2,149,638 2,103,611 1,961,000 2,178,000 11.07% Miscellaneous Revenue 6,890,519 2,831,688 2,884,968" 2,601,675; -9.82% Total 40,664,729 36,995,768 38,565,414' ,40,1192,817' 3.96% Expenditures 2000-01 2001-02 2002-03 2003-04 Percent Actual Actual Actual Budget Proposed` Change Personnel 24,691,145 25,179,443 24,926,372 26,330,900' 5.63% Supplies 1,997,424 2,134,645 2,474,440 2069,875 -16.35% Maintenance 1,383,357 614,522 945,769 934,177 -1.23% Services 7,896,750 4,693,402 4,989,618 4,853,797 -2.72% Operating Transfers Out 60,000 110,000 30,000- 0'' -100.00% Property & Casualty 0 1,073,510 1,129,828 1,187,180' 5.08% Health Insurance 0 3,186,263 2,994,736 3,267,883 9.12% Permanent Capital Maintenance 220,045 111,450 170,900 170,900` 0.00% Permanent Street Maintenance 389,489 878,000 860,000 860,000 0.00% Capital Outlay 4,618,548 237,736 25,750 25,750` 0.00% Total 41,256,757 38,218,971 38,547,414 39,700,463` 2.99% The FY 2003-04 proposed Adjusted Ending Fund Balance represents 60 days of operation 2000-01 2001-02 2002-03 2 Fund Balance Summary Actual Actual Budget Pry Beginning Fund Balance 7,732,646 7,658,665 6,131,875 63 Contribution to Fund Balance (73,981) (1,526,790) 18,000 3! Ending Fund Balance 7,658,665 6,131,875 6,149,875 _ 6t5 Interfund Loan to CVB Fund (200,000) Adjusted Ending Fund Balance 7,458,665 6,131,875 6,149,875 6,51 Fund Balance Requirement * 6,282,571 6,336,561 6,5 Balance over / (under) Requirement (150,696) (186,686) l * Fund balance requirement is 16.4% of total budgeted expenditures (60 days of operation). The FY 2003-04 proposed Adjusted Ending Fund Balance represents 60 days of operation FY 2003-04 PROPOSED OPERATING BUDGET STATEMENT OF REVENUES, EXPENDITURES AND FUND BALANCE UTILITY ENTERPRISE FUND Revenues 2000-01 2001-02 2002-03 2003-04 Actual Actual Budget; Proposed Miscellaneous Income 223,630 163,841 75,000 75,000 Water Sales 8,993,118 9,311,906 9,622,542 10,114,993 Raw Water Sales 98,236 120,526 164,300 165,000 Wastewater Sales 5,083,277 5,469,997 5,762,427 5,779,397 Water Tap Fees 75,380 134,831 80,000 110,000 Wastewater Tap Fees 11,715 17,565 10,000. 15,500 Utility Inspection Fee 83,235 64,021 80,000 60,000 Reconnect and Transfer Charges 280,816 265,873 200,000 252,000 Interest Income 569,724 213,198 450,000 200,000 Total 15,419,131 15,763,227 16,444,269 16,781,890 Expenditures 2000-01 2001-02 2002-03 2003-04 Actual Actual Budget Proposed Personnel 2,147,354 2,014,060 2,133,902 2,155,950 Supplies 435,824 401,719 470,388 518,675; Maintenance 389,413 252,538 311,249 321,551 Services 6,224,303 6,560,547 6,970,803 7,257,709 Utility Bond Payments 5,365,344 4,129,772 4,300,8I3 4,830,250' Permanent Capital Maint. 317,786 435,661 826,612 500,000 Capital Outlay 0 0 114,000 114,000 Transfers 1,150, 369 1,143,190 1,233.320 1,258,642 Total 16,030,393 14,937,487 16,361,088 16,956,777 -' Retained Earnings', (Revenues over Expenditures) (174,887) Fund Balance Summary 2000-01 2001-02 2002-03 2003-04 Actual Actual Budget Proposed Beginning Working Capital Balance 7,040,554 7,782,794 8,542,572. 8,625,753 Contribution to Retained Earnings 742,240 759,778 83,181 (174,887) Ending Working Capital Balance 7,782,794 8,542,572 8,625,753 8,450,866 Working Capital Requirement 2,635,133 2,455,477 2,689,494 2,787,415' Balance over Requirement 5,147,661 6,087,094 5,936,259 "` 5,663,451 Working Capital balance requirement is 16.4% of total budgeted expenses or 60 days of operation. The FY 2003-04 proposed ending working capital balance represents 181 days of operation. Percent Change 0.00% 5.12% 0.43% 0.29% 37.50% 55.00% -25.00% 31.00% -55.56% 2,05% Percent Change L03% 10.27% 3,31% 4.12% 12.31% -39.51% 0.00% 2.05% 3.64% FY 2003-04 PROPOSED OPERATING BUDGET "'' STATEMENT OF REVENUES, EXPENDITURES AND FUND BALANCE DEBT SERVICE FUND Revenues 2000-01 2001-02 2002-03 2003-041 Percent Budget_ Actual Actual Budget,;, Proposed Change Property Taxes - Current 7,383,697 10,138,845 9,471,057 ; :10,729,155 13.28% Property Taxes - Delinquent 49,479 87,353 65,000 ' 65,000 0.00% Transfers from Other Funds 389,958 962,959 1,040,173, 110461741 0.63% Palace Equity Contribution 0 343,214 349,378 } 347,290 -0.60% Interest Income 183,464 110,353 125,000: ` 65,000 -48.00% Other Financing Resources 0 0 758,9030 0' -100.00% Proceeds from Bond Issues 4,385,000 3,796,473 0'" 0 0.00% Total 12,391,598 15,439,197 11,809,510 ' 12,253,186' 3.76% Expenditures 2000-01 2001-02 2002-03.' 2003-04 Percent Budget_ Actual Actual Budget,, Proposed' Change G.O. Bond Interest Payments 3,767,923 3,954,334 3,910,112 3,516,746 -10.06% G.O. Bond Principal Payments 4,080,000 4,465,000 4,830,000 5,490,000 13.66% C.O. Interest Payments 0 886,457 743,220 685,986 -7.70% C.O. Principal Payments 0 1,540,000 1,970,000 2,141,364 8.70% Palace Arts Center Payments 4,332,723 320,616 349,378 347,290` -0.60% Other Financing Uses 0 3,740,000 0 0' 0.00% Fiscal Agent & Bond Fees 53,891 97,452 6,800 6,800 0.00% Total 12,234,538 15,003,858 11,809,510 12,188,186 3.21% Fund Balance Summary 2000-01 2001-02 2002-03 2003-04` Actual Actual Budget_ Proposed Beginning Fund Balance 1,612,591 1,769,652 2,204,990 2,204,990 Contribution to Fund Balance 157,060 435,338 (0) 65,000 Ending Fund Balance 1,769,652 2,204,990 2,204,990 2,269,990 Fund Balance Requirement 2,251,674 1,588,119 r.' ` 1,774,382 w Balance Over Requirement (46,684) 616,871 "' 495,608 Fund balance requirement is 16.4% of total current budgeted net debt service expenditures or 60 days of The FY 2003-04 proposed ending fund balance represents 76 days of operation. FY 2003-04 PROPOSED OPERATING BUDGET STATEMENT OF REVENUES, EXPENDITURES AND FUND BALANCE CONVENTION & VISITORS BUREAU FUND Revenues 2000-01 2001-02 2002-03 2003--04 Percent Actual Actual Budget,,,., Proposed Change Hotel ( Motel Tax 3,970,383 3,365,445 3,610,407 4,524,904 25.33% Convention Center Rental 384,079 317,149 330,014 336,620 2.00% Interest Income 60,596 9,069 8,000 0 -100.00% Concourse % of Sales 22,701 33,363 18,250. ' 18,804' 3.04% Merchandise Resale 112,558 103,714 101,450 131,394` 29.52% Catering % of Sales 32,890 23,130 14,300 9,738 -31.90% Miscellaneous Income 0 4,115 15,400 15,400 0.00% Contributions - Excursion Train 200,000 0 50,000 50,000` 0.00% Train Ticket Sales 294,643 465,703 835,000 $35,000 0.00% Train Food and Beverage Sales 26,227 27,877 72,740 64,664' -11.10% Train Merchandise Resale 1,335 760 16,000 17,456; 9.10% Train Charters and Special Events 84,520 170,355 230,400 230,400` 0.00% Total 5,189,932 4,520,681 5,301,961 6,234,380' 17.59% Expenditures 2000-01 2001-02 2002-03 2003-04 Percent Actual Actual Budget Proposed Change Personnel 1,964,346 1,959,219 2,324,843 I 2,518,471 8.33% Supplies 1,170,418 1,180,517 833,712 1,215,524 45.80% Maintenance 265,760 102,329 17,806 74,497 318.38% Services 1,220,483 1,312,561 1,106,936 i 1,209,239' 9.24% Permanent Capital Maintenance 30,729 0 20,000 ' 20,000 0.00% Transfers 1,020,289 737,477 1,062,580 1,107,763 4.25% Capital Outlay 40,811 10,000 5,300 4,400 -16.98% Total 5,712,836 5,302,103 5,371,177 6,149,894 14.50% Contribution to Fund Balance (Revenues over E%penditures) 84,4$6 Fund Balance Summary 2000-01 2001-02 2002-03 2003-04 Actual Actual Budget; Proposed Beginning Fund Balance 1,574,402 327,643 (117.058) (186,273) Contribution to Fund Balance (522.904) (794.700) (69,216) : 84,486 General Fund Interfund Loan (400;000) 350,000 0 0 Opryland Marketing Agreement (300.000) 0 0 0 Ending Fund Balance 327,643 (117,058) (186,273) (101,787) Fund Balance Requirement * 939,096 871,579 882,933 1,010,941 Balance over Requirement (611.454) (988,636) (1,069,207) (1,112,729) * Fund balance requirement is 16.4% of total budgeted expenses or 60 days of operation. Total 2,559,694 2,558,975 2,368,429 2,539,746;, 7.23% Fund Balance Summary FY 2003-04 PROPOSED OPERATING BUDGET 2001-02 2002-03 STATEMENT OF REVENUES, EXPENDITURES AND FUND BALANCE Actual LAKE ENTERPRISE FUND IPropo Beginning Working Capital Balance 982,252 1,526,133 293,280 406,1 Contribution to Retained Earnings (366,717) Revenues 2000-01 2001-02 2002-03, 2003-04 Percent Actual Actual Budget », Troposed4 Change Cart Rentals 613,550 584,420 682,0001",1 1750,200 10.00% Tournament Fees 7,700 5,150 6,000, 6,600 10.00% Driving Range 7,905 7,931 9,000 10,000 11.11% Golf Pro Shop % of Sales 20,608 14,616 20,000 `"' 22,000 10.00% Golf Course Green Fees 1,326,962 1,343,887 1,533,300. 1,686,630' 10.00% Restaurant % of Sales 43,187 36,350 60,000 50,000' -16.67% Lesson Income 20,150 21,925 16,000 11,000' -31.25% Golf Academy Income 0 0 0 ` 71,000' NA Interest Income 84,008 39,796 35,000 29,800 -14.86% Miscellaneous Income 5,965 138,183 120,000 150,000 25.00% Total 3,103,575 2,192,258 2,481,300 2,787,230' 12.33% Expenditures 2000-01 2001-02 2002-03 2003-04 Percent Actual Actual Budget Proposed Change Personnel 1,129,751 1,013,129 1,077,096 1.,171,778' 8.79% Supplies 147,666 147,483 185,400 191,333' 3.20% Maintenance 57,433 57,998 53,187 54,604 2.66% Services 781,290 461,140 867,923 919,799` 5.98% Permanent Capital Maint. 19,472 383,954 0 0` 0.00% Transfers 424,081 495,272 184,823 202,232 9.42% Total 2,559,694 2,558,975 2,368,429 2,539,746;, 7.23% Fund Balance Summary 2000-01 2001-02 2002-03 _ 2003, Actual Actual Budget IPropo Beginning Working Capital Balance 982,252 1,526,133 293,280 406,1 Contribution to Retained Earnings (366,717) 112,871 ,,. 247, Transfer to Capital Project (866,137) Ending Working Capital Balance 1,526,133 293,280 406,151 653,{ Fund Balance Requirement * 639,923 639,744 592,107 634; Balance over Requirement 886,210 (346,464) (185.957) y 18,6' * Fund balance requirement is 25% of total net budgeted expenses or 90 days of operation. The FY 2003-04 projected ending working capital balance represents 93 days of operation FY 2003-04 PROPOSED OPERATING BUDGET STATEMENT OF REVENUES, EXPENDITURES AND FUND BALANCE STORMWATER DRAINAGE UTILITY FUND Revenues Drainage Utility Fees Interest Income Miscellaneous Revenue Total Fund Revenues Expenditures Personnel Supplies Maintenance Services Capital Outlay Transfers Total Fund Expenditures Fund Balance Summary Beginning Fund Balance Contribution to Fund Balance Ending Fund Balance 2000-01 2001-02 2002-03 Actual Actual Budget 1,170,016 1,195,661 1,195,924 70,298 33,112 45,000 13,144 (11) 0 1,253,458 1,228,761 1,240,924 2000-01 2001-02 2002-03 Actual Actual Budget 386,894 297,216 309,508 16,563 16,737 27,200 139,753 79,793 105,000 117,103 109,363 89,332 56,679 70,525 0 963,201 663,488 739,417 1,680,193 1,237,121 1,270,457 2000-01 2001-02 2002-03 Actual Actual Budget 1,917,580 1,490,845 1,482,485 (426,735) (8.360) (29,533) 1,490,845 1,482,485 1,452,952 Percent Change 4.88% 0.00% 0.00% 4.70% Percent Change 7.83% -1.84% 0.00% -12.85% 0.00% 1.48% 1.83% Permanent Capital Maintenance and Street Maintenance Program GENERAL FUND PROJECTS ACCOUNT NUMBER ' FACILITIES MAINTENANCE PROGRAM FY-2004 PROPOSED 174-74004-002 Community Activities Ctr. Repairs & Maintenance 13,000 174-74004-003 Police / Courts Bldg. Repairs & Maintenance 2,500 174-74004-004 Municipal Service Center Repairs & Maintenance 9,900 174-74004-005 Library Repairs & Maintenance 4,800 174-74004-006 Senior Center Repairs & Maintenance 4,000 174-74004-007 Fire Station Repairs & Maintenance 7,000 174-74004-009 Park Facilities Repairs & Maintenance 12,900 174-74004-011 Police Substation Maintenance 3,300 TOTAL FACILITIES MAINTENANCE $57,400 ACCOUNT NUMBER PARKS MAINTENANCE PROGRAM " FY -2004 PROPOSED 174-74015-051 Centralized Irrigation System 40,000 174-74015-052 Median Landscaping 19,500 174-74015-060 Park Signage Replacement 5,000 174-74015-061 Trash Receptacle Replacement 10,000 174-74015-064 Bleacher Replacement 10,000 174-74015-066 Small Park Amenities Replacement 5,000 174-74015-067 Playground Accessibility Improvements 10,000 174-74015-068 Special Events Equipment Replacement 11,000 174-74015-070 Aquatics Repairs and Replacements 3,000 TOTAL PARKS MAINTENANCE $113,500 ACCOUNT NUMBER PERMANENT STREET MAINTENANCE FY -2004 PROPOSED 174-43301-090 Annual Street Maintenance and Overlay Program 700,000 174-43301-093 1 Traffic Signal, Signing & Striping Maintenance 160,000 TOTAL PERMANENT STREET MAINTENANCE $860,000 `PROGRAM TOTAL $1,030,900 FY 2003-04 Proposed Capital Improvement Plan Summary of Projects By Category General Government Capital Projects Street and Drainage Improvements $11,167,997 Buildings and Facilities $325,593 Parks and Beautification $2,639,780 Total General Government Projects $14,133,370 Utility and Lake Enterprise Capital Projects Water System Improvements $844,031 Wastewater System Improvements $1,952,593 Total Utility and Lake Enterprise Projects $2,796,624 1 M KA I Milli 10 H It10 &IRM a ?A WIWI Operating Budget Impacts General Government Capital Projects Utility & Lake Enterprise Capital Projects Total Operating Budget Impacts Operating Budget Impacts (By Fund) Convention & Visitors Fund Utility Enterprise Fund $295,593 $656,714 $952,307 $295,593 $656,714 Total Operating Budget Impacts (By Fund) $952,307