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HomeMy WebLinkAboutItem 11 - Fiber Optic CableMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: BRUNO RUMBELOW, CITY MANAGER:O MEETING DATE: JULY 19, 2016 SUBJECT: APPROVAL OF A RESOLUTION AND APPROPRIATION ORDINANCE FOR THE PURCHASE OF FIBER OPTIC CABLE RECOMMENDATION: City Council to consider approval of a resolution for the purchase of fiber optic cable from Senior Consultants, Inc. through a contract established by the State of Texas Department of Information Resources (DIR) Cooperative Contracts Program. FUNDING SOURCE: Funding for this purchase is currently available in account 177-48870-101-002-2015 (Fiber Optic Program) in the amount not to exceed $102,800.00. BACKGROUND: This is fiber optic cable as part of the joint project between the City and GCISD. This cable will be used to connect City Hall to the Public Safety Building, Public Safety Building to the Library and GCISD Schools to the GCISD Administration building. This purchase will be made in accordance with a contract established with Senior Consultants, Inc. by the State of Texas Department of Information Resources (DIR) Cooperative Contracts Program. Purchases through this program are authorized under Texas Local Government Code, Chapter 271, Subchapter D and Texas Government Code Chapter 2054, Section 2054.0565 (b). Bids were taken by the cooperative and a contract was awarded to Senior Consultants, Inc. The Purchasing and Public Works staff reviewed the contract for departmental specification compliance and pricing and determined that the contract would provide the best service, product and pricing for meeting the needs of the City. Staff recommends approval. FB/BS RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE FIBER OPTIC CABLE THROUGH A STATE OF TEXAS DEPARTMENT OF INFORMATION RESOURCES (DIR) COOPERATIVE CONTRACTS PROGRAM AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of Grapevine, Texas is a local government in the State of Texas and as such is empowered by the Texas Local Government Code, Chapter 271, Subchapter D and Texas Government Code Chapter 2054, Section 2054.0565 (b) to make purchases under a state contract therefore satisfying any state law requiring local governments to seek competitive bids for the purchase of the item; and WHEREAS, the State of Texas Department of Information Resources (DIR) Cooperative Contracts program is a qualified purchasing program; and WHEREAS, the City of Grapevine, Texas can participate in the State of Texas Department of Information Resources (DIR) Cooperative Contracts Program through membership in the Program and wishes to utilize the contract meeting all State of Texas bidding requirements; and WHEREAS, the State of Texas DIR has an established annual contract No. DIR- SDD-1902 with Senior Consultants, Inc. for IT Products and Related Services; and WHEREAS, The City has a need for fiber optic cable; and WHEREAS, all constitutional and statutory prerequisites for the approval of this resolution have been met, including but not limited to the Open Meetings Act; and WHEREAS, the City Council deems the adoption of this resolution to be in the best interests of the health, safety, and welfare of the public. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS: Section 1. That all matters stated hereinabove are found to be true and correct and are incorporated herein as if copied in their entirety. Section 2. That the City Council of the City of Grapevine authorizes the purchase with Senior Consultants, Inc. for fiber optic cable for an amount not to exceed $102,800.00. Section 3. That the City Manager or his designee is authorized to take all steps necessary to consummate the purchase of said fiber optic cable. Section 4. That this resolution shall take effect from and after the date of its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 19th day of July, 2016. APPROVED: William D. Tate Mayor ATTEST: Tara Brooks City Secretary APPROVED AS TO FORM: John F. Boyle, Jr. City Attorney Resolution No. 2 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROPRIATING $500,000 FROM THE TAX INCREMENT FINANCING (TIF) DISTRICT REINVESTMENT ZONE NUMBER ONE; AUTHORIZING THE TRANSFER OF FUNDS TO THE CAPITAL PROJECT GENERAL FACILITIES FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City Council of the City of Grapevine continues to perform work on the fiber optic capital project connectivity throughout the City; and WHEREAS, funding for improvements is not currently included in the Tax Increment Financing (TIF) District Zone One appropriation; and WHEREAS, fiber optic connectivity will provide connection between all city facilities and schools via 57 miles of fiber; and WHEREAS, fiber optic connectivity will provide better public safety communication throughout the City; and WHEREAS, fiber optic connectivity will provide unlimited bandwidth for the City and Grapevine Colleyville Independent School District; and WHEREAS, fiber optic connectivity will provide increase options for wife in public spaces; and WHEREAS, fiber optic connectivity will improve security camera options in facilities and public spaces; and WHEREAS, fiber optic connectivity will connect all schools and major city buildings; and WHEREAS, fiber optic connectivity will improve synchronization of traffic signals; and WHEREAS, fiber optic connectivity will integrate City-wide irrigation systems; and WHEREAS, fiber optic connectivity will provide direct benefit to Tax Increment Financing (TIF) District Reinvestment Zones One and Two; and WHEREAS, constitutional and statutory prerequisites for the approval of this ordinance have been met, including but not limited to the Open Meetings Act; and WHEREAS, the City Council deems the adoption of this ordinance to be in the best interests of the health, safety, and welfare of the public. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS: Section 1. That all matters stated in the preamble of this ordinance are true and correct and are hereby incorporated into the body of this ordinance as if copied in their entirety. Section 2. That the City Council hereby authorizes the appropriation of $500,000 appropriation from the Tax Increment Financing (TIF) District Zone One and authorizes the transfer of funds to the Capital Project General Facilities Fund. Section 3. That the terms and provisions of this ordinance shall be deemed to be severable, and that if the validity of any section, subsection, word, sentence or phrase shall be held to be invalid, it shall not affect the remaining part of this ordinance. Section 4. That the fact that the present ordinances and regulations of the City of Grapevine, Texas are inadequate to properly safeguard the health, safety, morals, peace and general welfare of the inhabitants of the City of Grapevine, Texas, creates an emergency for the immediate preservation of the public business, property, health, safety, and general welfare which requires that this ordinance shall take effect immediately from and after its passage and it is accordingly so ordained. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 19th day of July, 2016. APPROVED: William D. Tate Mayor ATTEST: Tara Brooks City Secretary APPROVED AS TO FORM: John F. Boyle, Jr. City Attorney Ordinance No. 2