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Home My WebLink AboutItem 04 - Teen CourtITEM # `t - MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ROGER NELSON, CITY MANAGERkYV MEETING DATE: OCTOBER 7, 2003 SUBJECT: RENEWAL OF INTERLOCAL AGREEMENT FOR TEEN COURT RECOMMENDATION: City Council to consider renewal of an Interlocal Agreement with the cities of Colleyville and Southlake Metroport Teen Court program. FUNDING SOURCE: The City of Grapevine's portion of the cost for this activity is provided in the FY 2003-2004 Budget in account number 100-44540-107-1, Special Services, Municipal Court in the amount of $18,500. BACKGROUND INFORMATION: City Council authorization for participation in the Teen Court program occurred on August 16, 1994 and the program began operations on September 1, 1994 as the CGS Teen Court. Teen Court is a volunteer program which provides juvenile misdemeanor offenders an alternative to the Criminal Justice System. The program now includes three entities and is referred to as the Metroport Teen Court. Ms. Amber Cartwright is the Teen Court Coordinator. Historical activity for the teen court is as listed below: The budget proposed for year ten (FY2004) is $60,082 to be shared among the three participating entities as follows: September 23, 2003 2:12PM Total Grapevine Offenses Offenses Year Referred Referred 96 420 91 97 694 157 98 775 264 99 534 207 00 571 189 01 583 155 02 633 234 03 794 272 The budget proposed for year ten (FY2004) is $60,082 to be shared among the three participating entities as follows: September 23, 2003 2:12PM Grapevine $18,500 ,. Colleyville 18,500 Southlake 18,500 The operating budget includes supplies and training materials plus a full-time administrator. Also included in this budget is a $10.00 per offense fee collected from participants and used for special projects (e.g., additional marketing materials, equipment, etc.) throughout the year. The only entities that want to continue funding Teen Court are Grapevine, Colleyville and Southlake. Southlake has agreed to provide office space and administrative services for the Teen Court Coordinator. A copy of the FY 2004 operating budget is attached. Staff recommends approval. WAG/cjc H:teenct2003.agm September 23, 2003 2:12PM TO: I '• SUBJECT: September 17`x, 2003 Sharon Davis, Court Administrator, City of Grapevine Amber Cartwright, Metroport Teen Court Coordinator Approval of the Metroport Teen Court 2003-2004 Interlocal Agreement Attached is the 2003-2004 Teen Court budget for your review. The City of Southlake is grateful for the City of Grapevine's contribution of $18,500 and its continued support of the Metroport Teen Court program. The budget includes supplies, training materials, printing and other items necessary for the operations of the Metroport Teen Court program while the personnel budget includes one full-time coordinator. Historical Activity for the Metroport Teen Court as listed below: Year Total Referrals Grapevine Referrals 1995-96 420 91 1996-97 694 157 1997-98 775 264 1998-99 534 207 1999-00 571 189 2000-01 583 155 2001-02 620 234 2002-03 (YTD) 794 272 Please place the following Interlocal Agreement on the next available City Council agenda. Please feel free to contact me with further question regarding the Interlocal Agreement at 817-481-1897. Thank you again for the City of Grapevine's (and the Grapevine Municipal Court's) continued support and dedication to the Metroport Teen Court Program. Sincerely, Amber Cartwright Metroport Teen Court Coordinator P. 04 CITY OF SOUTHLAKE TOTAL LINE ITEM BUDGET FUND DEPARTMENT DIVISION 100 GENERAL FUND FINANCE I TEEN COURT Actual I .Budget Estbnated Proposed Account Number / Tine i 2001.-2002 1 2002-2003 1 2002-2003 1 2003-2004 5101.00 REGULAR EARNINGS --- $34,372 528,027 $28,659 $34,43-1 5102.00 OVERT IME $0 $0 50 $0 5104.00 LONGEVITY PAY 5152 $0 $0 $43 5106.00 TEMPORARY LABOR $0 $0 $0 $0 5111.00 HEALTH/DENTAL/LIFE $3,020 $3,191 $3,191 $3,500 5112.00 WORKERS COMPENSATION $62 $59 $59 $73 5114.00FICAII-NE-DICARE $1,153 $406 $406 $500 5120 01 RETIREMENT Il $2,885 $0 $0 $o 5120.02 RETIREMENT I $0 $3,094 $3,094 $4,128 ERSONNEL SERVICES 54IA45 $M.777 x;,409 $42A,12 5230.00 PROFESSIONAL SERVICES $o $0 $0 so 5231.00 MEDICAL SERVICES $0 $0 $0 $0 5231.02 PRE,-ENfPLOYMF.Nf PHYSICALS $0 $0 $0 $0 5270.00 SPECIAL. PROJECTS $7,786 $8,000 $8.000 $8,000 5275.00 TEEN COURT $a $0 $0 $0 C SE CE s S7afi X42,4 5411.00 SUPPLIES -OFFICE $1,731 $1,500 $1,500 $1,500 5416.00 SUPPLIES -MEETING $1,023 $700 $700 $700 SUPPLIES 52.7-54 $2,200 $2,200 5510.00 UTILITIES -TELEPHONE $0 $0 $0 $0 5554.00 AWARDS 5Q $a $0 $0 E F�.XPEl,01EURES. $ so 5620,00 POSTAGE $634 $1,000 $1,000 $1,000 5630.00 PRINTING $1,433 $2,000 $2,000 $2,000 AI,�MINISTRATI EXPEND�TU$2.067 $3,000 V.1-0-00 5810.00 AUTO ALLOWANCF. $1,350 $1,800 $1,800 $1,i?j00 5821.00 ITTNTORM-PURCHASF so $0 $0 $0 5830.00 DUESAACENSE RENEWAL $35 $110 $110 $175 5840.00 PUBLICATIONS $276 $275 $275 $275 5850.00 TUITION $760 $350 $350 $''50 5850.01 COLLEGE TUITION REIMBURSE $0 $2,000 $0 $0 5860.00 TRAVEL $1,242 $2,300 $2,300 $1,300 P OR FESS 9LNALBLNEF� S3,663- �,5 W3_5$4 5901.00 OFFICE EQUIP & FURN $a $0 $o $0 5910,00 CONtMUNICAT10NS EQUIPMENT $0 $0 $a $0 5950.00 COMPUTED. EQUIPN ENT $D $0 $0 5o 5960.00 SOFTWARE $0 $0 $0 30 $0 $0 CAPUAAL OUTLAY v -R FATAL OR lU8 1fl8 57 i $$ 512 %53 :}4 %Ca 2 https:llwww.city-crm.comisoutblake/global totallineitembudget-asp 6/5111003 This Contract and Agreement, entered into the lst day of October. 2003, by and between the City of Colleyville, the City of Grapevine, and the City of Southlake, municipal corporations herein called "Cities" or "each participating City," the parties acting herein under the authority and pursuant to the terms of Chapter 791, INTERLOCAL COOPERATION CONTRACTS, Texas Government Code, WITNESSETH THAT: WHEREAS, the City Councils of the Cities of Colleyville, Grapevine, and Southlake jointly find that it will be in the public interest to enter into this agreement for the purposes set out herein below, NOW, THEREFORE, it is mutually agreed between each participating City that: 1. Teen Court is a volunteer program which allows juvenile misdemeanor offenders an alternative to the criminal justice system while allowing them also to assume responsibility for their own actions by involvement in the judicial process and community services in order that their offenses will not be recorded; bringing juvenile offenders to a jury of their peers and to the community for constructive punishment will provide the youths with an understanding of the judicial system and a realization of their roles in the community. 2. The community will benefit from this interaction in that, through Teen Court, the community is afforded a unique opportunity to become involved in the education of juvenile offenders, as well as juvenile volunteers. Teens, through their active involvement, are afforded a way to learn how our system of justice works and to realize their roles in the community. Page 1 3. A Teen Court Advisory Board shall be appointed by the respective governing bodies comprised of two (2) members at large from each participating city and one (1) city council member from each participating city as each so chooses all of whom are voting members. The role and duties of the Teen Court Advisory Board shall be established by the Municipal Court Judges in the participating cities. 4. The City of Southlake shall employ an administrator to administer and coordinate the activities of the METROPORT Teen Court program. 5. This Agreement shall be executed in separate counterparts for each participating city, which counterparts shall be valid and binding as if the original. Each participating city, as its contribution for participating in the METROPORT Teen Court Program, shall pay to the City of Southlake $18,500 upon commencement of this Agreement. It is expressly agreed that such payment fairly compensates the City of Southlake for the performance of services contemplated under this Agreement. Each participating city shall make this payment from current revenues available to the city. 6. The Teen Court Coordinator shall be an exempt employee for purposes of Fair Labor Standards Act (FLSA) coverage. 7. The scope of responsibilities of the Teen Court Coordinator shall be established by the City of Southlake. 8. This Agreement shall be for a period of (12) twelve months beginning October 1", 2003, and ending September 30'', 2004. If the parties have failed to adopt a new Agreement by the expiration date of this Agreement, this Agreement shall be deemed to continue on the same terms and conditions until such time as the new Agreement is adopted for Page 2 the ensuing year, unless any parry terminates its participation in this Agreement as provided below. 9. Any party hereto may terminate its participation in this agreement without recourse or liability upon thirty- (30) days written notice to the other party. 10. By execution of this Agreement, each party represents to the other that: a. In performing its duties and obligations hereunder, it will be carrying out one or more governmental functions or services which it is authorized to perform; and b. The undersigned officer or agent of the party has been properly authorized by that party's governing body to execute this Agreement and that any necessary resolutions extending such authority have been duly passed and are now in effect. Page 3 0 ATTEST: City Secretary, City of Colleyville City Secretary, City of Grapevine City Secretary, City of Southlake Approved as to form and legality: City Attorney, City of Colleyville City Attorney, City of Southlake Date Mayor, City of Colleyville Date Mayor, City of Grapevine Date Mayor, City of Southlake Page 4 City Attorney, City of Grapevine Date Date Date