HomeMy WebLinkAboutItem 12 - Police VehiclesITEM 0 / L' --------
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ROGER NELSON, CITY MANAGER 6�
MEETING DATE: NOVEMBER 18, 2003
SUBJECT: APPROVAL OF A RESOLUTION TO PURCHASE POLICE
VEHICLES THROUGH AN INTERLOCAL AGREEMENT WITH
THE TARRANT COUNTY PURCHASING COOPERATIVE
RECOMMENDATION:
City Council to consider approval of a resolution for the purchase of two Crown Victoria
police vehicles through an existing Interlocal agreement with the Tarrant County
Purchasing Cooperative in an amount not to exceed $43,536.00.
FUNDING:
Funds are available in the lease fund to satisfy payment requirements.
Account 325-48910-209-9 FY2004
BACKGROUND:
This procurement will be made in accordance with Texas Local Government Code,
Chapter 271.102 which authorizes political subdivisions to contract with each other for
governmental functions such as the purchase of goods and/or services. A local
government that purchases goods or services under this subchapter satisfies any State
law relative to the competitive bidding statutes.
The Tarrant County Purchasing Cooperative has established various contracts for goods
and services through the competitive bidding process. The City of Grapevine has an
established interlocal agreement with the Cooperative and has participated in past
contract solicitations.
Sealed bids were solicited by the cooperative and a contract issued to Philpott Ford by
County Commissioners in September, 2002 and renewed on July 22, 2003 under bid
number 2001-125. The award is for an annual contract with fixed pricing and renewal
options.
The purpose of this resolution is to approve the purchase of two Crown Victoria police
vehicles from the existing cooperative contract. The current replacement criterion is
shown in attachment "A".
Staff recommends approval.
NED
November 11, 2003 (10:38AM)
POLICE VEHICLES:
NEW UNIT #/ CURRENT
OLD UNIT# MILAGE/AGE
09234/9230 102,140/4 Yrs
09264/9264 98,100/5 Yrs
ATTACHMENT "A
REPLACEMENT
FY2003
CRITERIA
BUDGET
80,000 or 3 Yrs
$25,000
80,000 or 3 Yrs
$25,000
COOPERATIVE
CONTRACT PRICE
$21,768.00
$21,768.00
TOTAL................................................................................. $43,536.00
October 27, 2003 (11:18AM)
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNATE TO PURCHASE
VEHICLES THROUGH AN ESTABLISHED INTERLOCAL
AGREEMENT WITH THE TARRANT COUNTY PURCHASING
COOPERATIVE AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Section 271.102
to enter into a cooperative purchasing program agreement with other qualified entities in
the State of Texas; and
WHEREAS, the Tarrant County Purchasing Cooperative, is a qualified entity as
authorized by Section 271.101 of the Texas Local Government Code; and
WHEREAS, the City of Grapevine, Texas, has an established Interlocal Agreement
with the Tarrant County Purchasing Cooperative and wishes to utilize established contracts
meeting all State of Texas bidding requirements for various vehicles shown in Exhibit "A".
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the purchase
of the vehicles for a total cost not to exceed $43,536.00.
Section 3. That the City Manager, or his designee, is authorized to take all steps
necessary to consummate the purchase of said vehicles.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 18th day of November, 2003.
ATTEST:
RES. NO.