HomeMy WebLinkAboutItem 16 - Cart Paths MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: APRIL 2, 2024
SUBJECT: RESURFACE GRAPEVINE GOLF COURSE PATHS
RECOMMENDATION: City Council to consider approval for the purchase of materials to
resurface Grapevine Golf Course cart paths from Andale Construction,
Inc. for the Grapevine Golf Course.
FUNDING SOURCE: Funds are available in the Lake Enterprise Fund (Golf) for a total amount
not to exceed $56,089.
BACKGROUND: This purchase is for 6,000 square feet of cart path micro overlay. This is
part of an ongoing program for maintenance of cart paths on the golf
course.
This procurement will be made as a sole source in accordance with Local
Government Code Chapter 252, Subchapter B, § 252.022 General
Exemptions (a)(7)(A). Andale Construction, Inc. is the authorized source
for OxCon systems surfacing products for the state of Texas.
Staff recommends approval.
RS/LW
ANDALE 7700 N.Hayes Dr.I Valley Center,KS 67147 Texas Office
rr. r 193 Welco Ln.Jourclanton,TX 78026
CONSTRUCTION
, I r
PROPOSAL Date: 3/20/2024 Estimate: 4
Customer Project Description Project Location
Grapevine,TX Resurfacing Grapevine Golf Course Paths 3800 Fairway Dr,Grapevine
P.O.Number Terms Advisor Region State License#
Caleb Fiske TX
Description Quantity U/M Rate Total
Polymeric Composite Micro Overlay:
--Install Oxcon resurfacing material per Oxcon systems specification. 6,000 SF $ 8.50 $ 51,000.00
Patch and Level up repairs
1 LS $ - $ -
Mobilization 1 LS $4,989.00 $ 4,989.00
Traffic Control 1 LS $ - $ -
PPE&Safety Equipment 1 LS $ 100.00 $ 100.00
*Actual SF applied will be billed at the Unit Price Rate.This is not a Lump Sum Bid.
*Pricing is based upon one mobilization for the project.
*Projects that are broken up to be done over different time periods requiring multiple mobilizations would result in the project being
priced based upon the tier of the square footage for each scheduled project.
*Excessively dirty roads will require separate cleaning fees.
*Crews will follow mandates regarding COVID-19 and all equipment/shuttles will be properly sanitized throughout the project.
*Tax will be charged unless Exemption Certificate is provided.
0.00% $ -
Total: $ 56,089.00
PROPOSAL: Void 30 days from date listed on proposal. By signing this proposal(contract),I agree that Andale Construction Inc.may not be held liable for delays,conditions,or
Acts of God beyond their control,which situations may delay or cause cancelation partially or entirely on any project. Delays include project demand and material supply.Andale
Construction Inc.is not liable for any ADA compliance,if needed,Client should consult with an ADA compliance professional prior to specific project approval.
PAYMENT TERMS: Due Upon Completion(Completion byline item'Progess Billing'and/or completion of project core)There maybe concerns from Client following completion.
Upon request,post-project walk-throughs may be scheduled to review concerns. Payment will still remain due upon invoice.Andale Construction Inc.is committed to client
satisfaction and resolving concerns,though at times,this may be delayed.
CLIENT: As the Client I agree to not withhold payment due to walk-through requests,cleaning,touch-up,or warranty concerns.I agree that if I demand to retain payment until
warranty work or touch up is completed,the retainer will be a fixed amount of 5%of invoice,up to$750.00.1 agree that I may be billed as each line item is completed and each item
may become their own respective invoice.I understand that interest accrues on all past-due amounts at 24%per annum from invoice date,until paid in full;and may be billed
collection fee's of up to 40%,and Client agrees to pay all fees accrued by collection efforts.These terms apply to all amount(s)incurred by me and for whom I have committed
management responsibility,regardless of timing. Total Proposal price includes one mobilization. Additional mobilizations may be billed up to$3,500 per additional mobilization.This
agreement provides Client written Notice of Right to Lien.Pricing does not include Certified Payroll unless stated otherwise.
INSURANCE: These insurance limits are listed by Andale Construction to inform Client of such. Any premiums above the following to be paid by Client.This disclosure overrules any
other contract language wherein Andale Construction agrees to differing limits.
Certificates available upon request.
GENERAL LIABILITY: $1m(inc.),$2m(agg.) AUTO:$1m UMBRELLA:$2m(inc.),$2m(agg.) PERSONAL INJ:$1m WORKERS COMP:$1m GUARANTEE: .
Signature: Print: Date: Andale Construction Inc.