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HomeMy WebLinkAbout2024-04-02 Regular MeetingCITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING AGENDA TUESDAY, APRIL 2, 2024 GRAPEVINE CITY HALL, COUNCIL CHAMBERS 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 6:00 p.m. Dinner - City Council Conference Room 6:30 p.m. Workshop – City Council Chambers 7:30 p.m. Regular Meeting - City Council Chambers CALL TO ORDER: 6:30 p.m. - City Council Chambers WORKSHOP 1. Council to receive a report, hold a discussion, and provide staff direction regarding Christmas Capital of Texas planning. 2. Council to receive a report, hold a discussion, and provide staff direction regarding on the Transit District Overlay. 3. Council and City Staff to discuss future workshop discussions. No action will be taken by Council during the workshop. REGULAR MEETING: 7:30 p.m. - City Council Chambers 4. Invocation: Doug Page, Pastor at First Baptist Church 5. Posting of the Colors and Pledges of Allegiance: Troop 1928G CITIZEN COMMENTS 6. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the City Secretary. A member of the public may address the City Council regarding an item on the agenda either before or during the Council’s consideration of the item, upon being recognized by the Mayor or upon the consent of the City Council. Citizens will have three (3) minutes to address Council. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. City Council April 2, 2024 Page 2 PRESENTATIONS 7. Mayor Tate to present a proclamation recognizing the month of April as Child Abuse Prevention Month. 8. Mayor Tate to present a proclamation recognizing April 14-20 as National Public Safety Telecommunicators Week. 9. Barker Rinker Seacat Architecture to present The REC of Grapevine Performance Utilization analysis. NEW BUSINESS 10. Consider an increase in the NETCAST (Northeast Tarrant County Area Swat Team) budget, and take any necessary action. 11. Consider Ordinance No. 2024-029 to amend the Grapevine Code of Ordinances, Chapter 23, Traffic, Article IV, Pedestrians by adding to Section 23-52, Standing and Walking in Certain Areas Prohibited, and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 12. Consider an Interlocal Agreement with the Region 10 Education Service Center in Texas for the purchase of various goods and services through contracts established through The Equalis Group Cooperative Purchasing Program. Chief Financial Officer recommends approval. 13. Consider the renewal of annual membership dues for the North East Fire Department Association (NEFDA). Fire Chief recommends approval. 14. Consider the renewal of an annual contract for the purchase of firehouse supplies and equipment with Casco Industries, Inc. Fire Chief recommends approval. 15. Consider the purchase of fertilizer for the Grapevine Golf Course from Harrell’s, LLC. Golf Director recommends approval. 16. Consider the purchase of materials to resurface Grapevine Golf Course cart paths from Andale Construction, Inc. Golf Director recommends approval. City Council April 2, 2024 Page 3 17. Consider an annual contract for roofing products, services and job order contracting from Tremco/Weatherproofing Technologies. Public Works Director recommends approval. 18. Consider an annual contract for cold milling machining services with TexOp Construction, LP. Public Works Director recommends approval. 19. Consider the renewal of Performo asset performance and maintenance software hosting from Wizard Software Solutions. Public Works Director recommends approval. 20. Consider a contract for the construction of the 2024 Water Improvements for Fairway Drive with Blackrock Construction and Ordinance No. 2024-030 to appropriate the funds. Public Works Director recommends approval. 21. Consider the minutes of the March 19, 2024 Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City’s website on March 29, 2024 by 5:00 p.m. ________________________ Tara Brooks, TRMC, CRM City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary’s Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. This meeting can be adjourned and reconvened, if necessary, the following regular business day. STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 2nd day of April, 2024 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Rogers Council Member Chris Coy Council Member Duff O’Dell Council Member Paul Slechta Council Member Leon Leal Council Member constituting a quorum, and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew C.G. Boyle City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 6:30 p.m. in the City Council Chambers. WORKSHOP Item 1. Council to receive a report, hold a discussion, and provide staff direction regarding Christmas Capital of Texas planning. City Manager Bruno Rumbelow introduced this item to allow Council to discuss proposed changes for Christmas Capital of Texas 2024, specifically Carol of Lights and the drone shows. Event Production Manager Erin Burke highlighted the proposed changes to the Carol of Lights event to highlight safety and enjoyment and reported the drone shows would be moved from Saturday nights to Monday nights. Ms. Burke answered questions from Council. Council discussed this item. Council did not take any action on this item. Item 2. Council to receive a report, hold a discussion, and provide staff direction regarding on the Transit District Overlay. City Council April 2, 2024 Page 2 City Manager Rumbelow introduced this item requesting Council’s input on the Transit District Overlay that was approved in 2019. Planning Services Director Erica Marohnic described the plan as it was approved. Council discussed this item. Council did not take any action on this item. Item 3. Council and City Staff to discuss future workshop discussions. City Manager Rumbelow proposed having future workshops prior to regularly scheduled Council meetings as needed. Mayor Tate called for a break at 7:30 p.m. Mayor Tate called the Regular Meeting to order at 7:36 p.m. Item 4. Invocation Associate Pastor Jonathan Cook with First Baptist Church gave the invocation. Item 5. Posting of the Colors and Pledges of Allegiance Troop 1928G posted the colors and led the Pledges of Allegiance. Item 6. Citizen Comments Nancy Coplen, 4803 Queensbury Way, Colleyville, Texas highlighted the success of the the Light the World even that took place in December and thanked the City of the assistance. Aram Azadpour, PO Box 2644, Grapevine, Texas described his experiences as an immigrant. Becky St. John, 2702 West Kimball Avenue, Grapevine addressed proposed Ordinance No. 2024-029 and requested the City look at some of the unintended consequences if it is approved. PRESENTATIONS Item 7. Mayor Tate to present a proclamation recognizing the month of April as Child Abuse Prevention Month. Mayor Tate presented the proclamation recognizing April as Child Abuse Prevention Month to Virginia Davidson with Alliance for Children and Captain Mark Shimmick. Ms. Davidson highlighted the efforts of Alliance for Children to assistance public safety with child abuse and thanked the City for the proclamation. City Council April 2, 2024 Page 3 Council did not take any action on this item. Item 8. Mayor Tate to present a proclamation recognizing April 14-20 as National Public Safety Telecommunicators Week. Mayor Tate presented the proclamation recognizing April 14-20 as National Public Safety Telecommunicators Week to Captain Rebecca Graves who introduced Emergency Communications Specialists Kristy Bleau and Alex Tackett, Emergency Communications Supervisor Elva Natividad and Communications Manager Marlo Greenfield and tanked the Council for the proclamation. Council did not take any action on this item. Item 9. Barker Rinker Seacat Architecture to present The REC of Grapevine Performance Utilization analysis. Parks and Recreation Director Chris Smith described Phase 1 of The REC of Grapevine Performance Utilization Analysis that involved the assessment of the current operations and data gathering. Director Smith introduced representatives from Barker Rinker Seacat Architecture who presented their findings and answered questions from Council. City Council discussed this item. City Manager Rumbelow answered questions from Council. Council did not take any action on this item. NEW BUSINESS Item 10. Consider an increase in the NETCAST (Northeast Tarrant County Area Swat Team) budget, and take any necessary action. Police Chief Mike Hamlin explained the increased contribution of $19,000 due to inflation and increased costs related to equipment, operating supplies and training. Motion was made to approve the allocation of the increase in the NETCAST (Northeast Tarrant County Area Swat Team) budget, and take any necessary action. Motion: O’Dell Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 11. Consider Ordinance No. 2024-029 to amend the Grapevine Code of Ordinances, Chapter 23, Traffic, Article IV, Pedestrians by adding to Section 23-52, City Council April 2, 2024 Page 4 Standing and Walking in Certain Areas Prohibited, and take any necessary action. City Attorney Matthew C.G. Boyle presented this item and answered questions from Council. City Manager Rumbelow answered questions from Council. Motion was made to table consideration of Ordinance No. 2024-029. Motion: Freed Second: O’Dell Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 (to table) CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. No one requested to remove any items from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 12. Consider an Interlocal Agreement with the Region 10 Education Service Center in Texas for the purchase of various goods and services through contracts established through The Equalis Group Cooperative Purchasing Program. Chief Financial Officer Jeff Strawn recommended approval of an agreement that will allow the City to participate in various contracts established through the Equalis Group Cooperative Purchasing Program. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 13. Consider the renewal of annual membership dues for the North East Fire Department Association (NEFDA). Fire Chief Darrell Brown recommended approval of the renewal of the membership in the North East Fire Department Association for an annual estimated amount of $38,367. Motion was made to approve the consent agenda as presented. Motion: Rogers City Council April 2, 2024 Page 5 Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 14. Consider the renewal of an annual contract for the purchase of firehouse supplies and equipment with Casco Industries, Inc. Fire Chief Brown recommended approval of an annual contract for the purchase of firehouse supplies and equipment including personal protective equipment, ladders, hoses, nozzles and other tools for an estimated amount of $50,000. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 15. Consider the purchase of fertilizer for the Grapevine Golf Course from Harrell’s, LLC. Golf Director Robert Singletary recommended approval of the purchase of fertilizer for the Grapevine Golf Course in an amount not to exceed $26,803.80. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 16. Consider the purchase of materials to resurface Grapevine Golf Course cart paths from Andale Construction, Inc. Golf Director Singletary recommended approval of the purchase of cart path micro overlay for an amount not to exceed $56,089. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 17. Consider an annual contract for roofing products, services and job order contracting from Tremco/Weatherproofing Technologies. City Council April 2, 2024 Page 6 Public Works Director Bryan Beck recommend approval of the annual contract for the purchase of roofing products, services and job order for an estimated amount of $200,000. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 18. Consider an annual contract for cold milling machining services with TexOp Construction, LP. Public Works Director Beck recommend approval of the contract to established fixed annual pricing for cold milling machining on an as-needed basis for an estimated annual amount of $100,000. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 19. Consider the renewal of Performo asset performance and maintenance software hosting from Wizard Software Solutions. Public Works Director Beck recommend approval of the renewal of software hosting renewal for the Facility Services work order system for an amount not to exceed $25,000. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 20. Consider a contract for the construction of the 2024 Water Improvements for Fairway Drive with Blackrock Construction and Ordinance No. 2024-030 to appropriate the funds. Public Works Director Beck recommended approval of the contract for construction of the 2024 Water Improvements for Fairway Drive in an estimated amount of $1,118,270. Motion was made to approve the consent agenda as presented. City Council April 2, 2024 Page 7 Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2024-030 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF $1,118,270 IN THE UTILITY ENTERPRISE FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 21. Consider the minutes of the March 19, 2024 Regular City Council meeting. City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 8:40 p.m. Motion: Coy Second: O’Dell Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 16th day of April, 2024. APPROVED: ___________________________ William D. Tate Mayor ATTEST: ___________________________ Tara Brooks City Secretary