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HomeMy WebLinkAbout2013-11-05 Regular MeetingAGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, NOVEMBER 5, 2013 AT 6:15 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER Briefing on sex offender restrictions. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Workshop Agenda was prepared and posted on this the 1st day of November, 2013 at 5:00 p.m. 1 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 5th day of November, 2013 at 6:15 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Matthew Boyle Assistant City Attorney Jodi C. Brown City Secretary Mayor Tate called the workshop to order at 6:18 p.m. 1111910�K-01:41001 •' • • Police Chief Eddie Salame briefed the Council on the State's sex offender residency restrictions, "child safety zones ", and use of discretion during probation sentencing. Chief Salame stated there are no residency restrictions on prison sentenced offenders who complete their entire sentence. Council then discussed three key points: definition of "places where children congregate ", definition of a child and distance used to establish the perimeter or buffer. It was the consensus of Council to have the City Attorney draft an ordinance using restrictive options that would define gathering places, age of a minor to be under 18 and perimeter or buffer set at 2,000 feet. There was no formal action taken by the City Council. ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the workshop at 6:34 p.m. The motion prevailed by the following vote: 11/05/13 Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS • this the 19th day • November, 2013. ATTEST: JVdi .Brown Ci ecretary 0 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, NOVEMBER 5, 2013 AT 6:30 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET 0 -0 • EXECUTIVE SESSION City Council to conduct a closed session relative to: A. Pending or contemplated litigation relative to Dawn M. Grams Horak, et al vs. Grapevine Heritage Foundation and City of Grapevine, Texas, Cause No. 342 - 259676 -12 pursuant to Section 551.071, Texas Government Code. B. Real property relative to deliberation or the exchange, lease or value of real property relative to economic development pursuant to Section 551.072, Texas Government Code. C. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to pending or contemplated litigation, real property and conference with employees under Sections 551.071, 551.072 and 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410 -3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 1st day of November, 2013 at 5:00 p.m. STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 5th day of November, 2013 at 6:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Matthew Boyle Assistant City Attorney Jodi C. Brown City Secretary Mayor Tate called the meeting to order at 6:34 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) Pending or contemplated litigation relative to Dawn M. Grams Horak, et al vs. Grapevine Heritage Foundation and City of Grapevine, Texas, Cause No. 342-259676-12 pursuant to Section 551.071, Texas Government Code; (B) Real property relative to deliberation or the exchange, lease or value of real property relative to economic development pursuant to Section 551.072, Texas Government Code; and (C) Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. 11/05/13 Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to pending or contemplated litigation and real property under Sections 551.071 and 551.072, Texas Government Code. NOTE: Item (C) Conference with City Manager and Staff under Section 551.087, Texas Government Code was not discussed. NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. ADJOURNMENT Council Member Lease, seconded by Council Member Freed, offered a motion to adjourn the meeting at 8:12 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 19th day of November 2013. Jod Brown City le cretary William D. Tate Mayor AGENDA t CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, NOVEMBER 5, 2013 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION: Council Member Darlene Freed PLEDGE OF ALLEGIANCE: Boy Scout Troop 4 CITIZEN COMMENTS PRESENTATIONS Mayor Tate and Transportation Projects Director Jerry Hodge to present Certificates of Appreciation to the Texas Department of Transportation Staff for the completion of State Highway 26 improvements. 2. Update on Oak Grove Park field lighting. NEW BUSINESS 3. Consider an Engineering Design Services Contract Amendment with Baird, Hampton and Brown, Inc. for the 2013 Water System Improvements Project, authorization for Staff to execute the amendment and take any necessary action. 4. Consider award of the Geotechnical Investigation Contract for the Public Safety Facility Project to Fugro Consultants, Inc., a 10% project contingency, authorization for Staff to execute the contract and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 5. Consider a resolution authorizing the purchase of an excavator from Holt Cat through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard). Public Works Director recommends approval. 6. Consider a resolution declaring American Appraisal Associates, Inc. a professional service provider for property insurance appraisals and a professional services agreement with American Appraisal Associates, Inc. to perform insurance appraisals for the Risk Department. Administrative Services Director recommends approval 7. Consider a resolution declaring certain items as surplus property and forfeited evidence and authorizing the sale through public auction. Administrative Services Director recommends approval. 8. Consider a resolution authorizing an Interlocal Cooperative Purchasing Agreement with the County of Brazoria, Texas for various goods and services commonly utilized by both entities. Administrative Services Director recommends approval. 9. Consider renewal of the Enterprise License Agreement for geographic information software with ESRI, Inc. City Manager recommends approval. 10. Consider award of an Informal Request for Quote to Classic Chevrolet for the purchase of a 2014 Chevrolet Tahoe for the Fire Department. Public Works Director recommends approval. 11. Consider an Interlocal Agreement with Tarrant County for the asphalt overlay of Lakeview Park Road and Heritage Avenue and authorization for Staff to execute the agreement. Public Works Director recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410 -3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 1st day of November, 2013 at 5:00 p.m. N%R-1 J di P. Brown s ` i Cit ecretary r % ®i STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 5th day of November, 2013 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary Mayor Tate called the meeting to order at 7:44 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Council Member Darlene Freed delivered the Invocation and led the Pledge of Allegiance. ITEM 1A. CITIZENS COMMENTS, MELISSA EDWARDS Ms. Melissa Edwards, 3409 Knob Oak, spoke on behalf of the Grapevine Southlake Soccer Association to express appreciation to the City Council for allocating funding for structural and lighting improvements at Oak Grove Park. Transportation Projects Director Jerry Hodge presented a brief overview and timeline on the improvements and landscaping of State Highway 26. Certificates of Appreciation were presented to Texas Department of Transportation (TxDOT) Staff, North Area Engineer Ricardo Gonzalez, P.E. and Project Manager Edrean Cheng, P.E. for their effective management of the State Highway 26 project. 11/05/13 Assistant Parks Director Kevin Mitchell briefed Council on the public input meeting held on October 22 to receive feedback on the replacement lighting of Oak Grove Park's softball and soccer fields. Mr. Mitchell stated that funding for light replacement had been approved in the FY2014 budget for two softball and two soccer fields and that the Grapevine Southlake Soccer Association is partnering with the City to fund lighting replacement on two additional soccer fields. No formal action was taken by the City Council. ITEM 3. CONTRACT AMENDMENT, 2013 WATER SYSTEM IMPROVEMENTS PROEJCT Public Works Director Stan Laster presented for approval an engineering design services contract amendment with Baird, Hampton & Brown, Inc. in an amount of $26,895.00 plus 10% contingency to the 2013 Water System Improvements Project and authorization for Staff to execute the contract amendment. The water system improvements project design services contract, approved by the City Council on April 16, 2013, addresses line replacements/upsizing and new lines to improve system circulation and reduce water quality issues at five locations in the City. The proposed contract amendment is for three additional water line replacement segments on Redbud Lane, Cable Creek Court and Boyd Drive. Council Member Lease, seconded by Council Member Coy, offered a motion to approve the contract amendment. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None FACILITIES PROJECT Public Works Director Laster recommended awarding the Geotechnical Investigation contract for the Public Safety Facility Project to Fugro Consultants, Inc. in the amount of $34,840.00, a 10% project contingency in the amount of $3,500.00 and authorization for Staff to execute the contract. Council Member Stewart, seconded by Council Member Lease, offered a motion to approve the contract. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PA 11/05/13 The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 5. Resolution Authorize Excavator Purchase Public Works Director recommended approval of a resolution authorizing the purchase of an excavator from Holt Cat in an amount not to exceed $129,165.00 through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard). Motion by Council Member Stewart, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2013 -91 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A NEW EXCAVATOR THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 6. Resolution, Award Professional Service Provider Contract Property Insurance Appraisals for Risk Department Administrative Services Director recommended approval of a resolution declaring American Appraisal Associates, Inc. as a professional service provider for property insurance appraisals and approval of a professional services agreement in an amount not to exceed $39,000.00 with American Appraisal Associates, Inc. to perform insurance appraisals for the Risk Department. Motion by Council Member Stewart, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2013 -92 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO DECLARE AMERICAN APPRAISAL PROFESSIONAL PROVIDER FOR PROPERTY 3 11/05/13 •0Z • 0A Item 7. Resolution, Declare Items as Surplus Property and Forfeited Evidence Administrative Services Director recommended approval of a resolution declaring certain items as surplus property and forfeited evidence and authorizing the sale through public auction. Motion by Council Member Stewart, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2013-93 ago AND P UK I OF SAID PROPERTY AT AUCTION AND PROVIDING AN EFFECTIVE DATE Item 8. Resolution, Authorize Interlocal Cooperative Purchasing Agreement, Count of Brazoria, Texas Administrative Services Director recommended approval of a resolution authorizing an Interlocal Cooperative Purchasing Agreement with the County of Brazoria, Texas for various goods and services commonly utilized by both entities. Motion by Council Member Stewart, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2013-94 Item 9. Renew Enterprise License Agreement for Geographic Information Software M 11/05/13 City Manager recommended approval to renew the Enterprise License Agreement for the geographic information software with ESRI, Inc. in an amount not to exceed $35,000.00. Motion by Council Member Stewart, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 10. Award Informal Request for Quote, 2014 Chevrolet Tahoe Purchase Public Works Director recommended approval to award an Informal Request for Quote to Classic Chevrolet in the amount not to exceed $36,820.00 for the purchase of a 2014 Chevrolet Tahoe for the Fire Department. Motion by Council Member Stewart, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 11. Authorize Interlocal Agreement for Asphalt Overlay of Lakeview Park Road and Heritage Avenue Public Works Director recommended approval of an Interlocal Agreement with Tarrant County for the asphalt overlay of Lakeview Park Road and Heritage Avenue and authorization for Staff to execute the agreement. Under the agreement, the City will furnish project materials and pay trucking charges, and Tarrant County will provide labor and equipment to overlay the two streets. The City's portion of the overlay cost is available in the Street Division Permanent Street Maintenance Fund.. Motion by Council Member Stewart, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Council Member Lease, seconded by Council Member Freed, offered a motion to adjourn the meeting at 8:12 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None 6 11/05/13 PASSED AND APPROVED BY THE CITY COUNCIL • THE CITY OF GRAPEVINE, TEXAS • this the 19th day • November, 2013. r-AMMIN Jddi a. Brown Ci"ecretary 101