HomeMy WebLinkAboutItem 18 - FuelsMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: APRIL 16, 2024
SUBJECT: RENEWAL OF AN ANNUAL CONTRACT FOR VARIOUS FUELS
RECOMMENDATION: City Council to consider approval for the renewal of an annual contract for
the purchase of various fuels with Offen Petroleum for the Public Works
Fleet Services Department.
FUNDING SOURCE: Funds are available in the General Fund (Fleet) for an annual estimated
amount of $40,000.
BACKGROUND: The purpose of this contract is to establish fixed annual pricing for various
fuels to be ordered on an as -needed basis. This is a secondary contract
for fuels to maintain deliveries without interruption. The Public Works
Department and Purchasing reviewed the contract for specification
compliance and pricing and determined that the contracts would provide
the best service and pricing for meeting the needs of the City.
Purchases will be made in accordance with an existing Interlocal
Cooperative Agreement with Tarrant County, Texas as allowed by Texas
Local Government Code, Section 271 and Texas Government Code,
Section 791.
Tarrant County, Texas solicited bids on 2023-070, Annual Contract for
Fuel. Based on evaluations by the Tarrant County and Grapevine
Purchasing, Offen Petroleum was awarded a contract. The contract was
for an initial one-year period with three, one-year renewal options. If
approved, this will be for the first renewal available.
Staff recommends approval.
RB/LW