HomeMy WebLinkAboutItem 16 - Hauling of Debris and AggregatesMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: APRIL 16, 2024
SUBJECT: RENEWAL OF ANNUAL CONTRACTS FOR HAULING OF DEBRIS AND
AGGREGATES
RECOMMENDATION: City Council to consider approval for the renewal of a contract for hauling
of debris and aggregates with Horns Crew Trucking, Silvas Trucking and
Q. Roberts Trucking, Inc. for the Public Works Street Department.
FUNDING SOURCE: Funds are available in the Permanent Capital Maintenance Fund (Streets)
for an annual estimated amount of $100,000.
BACKGROUND: The purpose of this contract is to establish fixed annual pricing for hauling
of various types of debris and aggregates which will be removed from
construction or maintenance projects performed by City crews.
The City of Grapevine solicited a Request for Bids in accordance with
Local Government Code Chapter 252, Subchapter B, Section 252.021 (a)
and Section 252.041 (a). The bid was advertised in the Fort Worth Star
Telegram on March 16, 2023 and March 23, 2023. There were 323
vendors electronically notified of the bid through the eBid system. Four
bids were received. The bids were opened electronically and publicly on
April 6, 2023 at 2 pm. The contracts were for an initial one-year period,
with four, one-year renewal options available. If approved, this will be for
the first available renewal option.
Based on the evaluations of the bids by the Public Works Department and
Purchasing, it was determined awards be made to Horns Crew Trucking,
Silvas Trucking and Q. Roberts Trucking, Inc. as responsible and
responsive bids meeting specifications to ensure availability without
interruption of road projects.
Staff recommends approval.
KH/TM