HomeMy WebLinkAboutItem 08 - Interlocal Purchasing AgreementMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: NOVEMBER 5, 2013
SUBJECT: APPROVAL OF A RESOLUTION TO ESTABLISH AN
INTERLOCAL COOPERATIVE PURCHASING AGREEMENT
WITH THE COUNTY OF BRAZORIA, TEXAS
RECOMMENDATION:
City Council to consider approval of a resolution authorizing an Interlocal Cooperative
Purchasing Agreement with the County of Brazoria, Texas. This agreement would allow
the City of Grapevine and the County of Brazoria, Texas to purchase various goods and
services commonly utilized by both entities.
FUNDING SOURCE:
No funding source would be necessary for this agreement.
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This request is for approval of a cooperative purchasing agreement between the County
of Brazoria, Texas and the City of Grapevine in order to participate in various contracts
established by both agencies. The City is authorized by the Interlocal Cooperation Act
Texas Government Code, Chapter 791 and Texas Local Government Code, Section
271.101 and 271.102, to enter into joint contracts and agreements for the performance
of governmental functions and services.
Because the County of Brazoria, Texas and the City of Grapevine purchase common
goods and services, establishing a cooperative purchasing agreement between the two
agencies would reduce administrative costs and increase savings for both agencies.
Staff recommends approval.
LW
10/30/2013 1:54:38 PM
INTERLOCAL AGREEMENT
BETWEEN COUNTY OF BRAZORIA AND THE CITY OF GRAPEVINE
This agreement is made this day of 2013 between the County
of Brazoria, Texas and The City of Grapevine, Texas.
Pursuant to the authority granted by the "Texas Interlocal Cooperation Act ", Chapter
791 Texas Government Code providing for the cooperation between local governmental
bodies, the parties hereto, in consideration of the promises and mutual promises contained
herein, agree as follows:
WHEREAS, the contract is made under the authority of Section 791.001- 791.029 of
the Texas Government Code; and,
WHEREAS, the parties, in performing governmental functions or in paying for the
performance of governmental functions hereunder shall make that performance or those
payments from current revenues legally available to that party;
WHEREAS, the governing bodies of each party find that the subject of this contract
is necessary for the benefit of the public and that each party has the legal authority to
perform and to provide the governmental function or service which is the subject matter of
this contract; furthermore, the governing bodies find that the performance of this contract is
in the common interest of both parties; and that the division of cost fairly compensates the
performing party for the services performed under this contract.
Each party hereby makes, constitutes and appoints the other party its true and lawful
purchasing agent for the purchase of various commodities using Annual Contracts (Bids).
Each party will maintain a listing of Annual Contracts which are available for the other
party's use. To utilize one or more of these contracts, each party must request authorization,
in writing, to the other party. Upon receipt of request, the receiving party will forward a copy
of the appropriate Annual Contract to the requesting entity. Each party agrees that the other
party shall serve as the purchasing agent for selected items, and agrees that the bidding
shall be conducted by the other party according to its usual bidding procedures and in
accordance with applicable State statutes.
Each party agrees that all specifications for selected items shall be as determined by
the other party.
Each party agrees to pay the supplier for all goods, equipment and products
pursuant to this agreement. The successful bidder or bidders shall bill each party directly for
all items purchased and each party shall be responsible for vendor's compliance with all
conditions of delivery and quality of the purchased items.
IV.
Bob Smeby, Purchasing Agent or his successor, is hereby designated as the official
representative to act for the City of Grapevine in all matters relating to this agreement.
V.
E.J. "Joe" King, County Judge, is hereby designated as the official representative to
act for the County of Brazoria, Texas in all matters relating to this agreement.
VI.
This agreement shall be in effect from the date of execution until terminated by either
party to the agreement.
IN WITNESS WHEREOF, the parties hereto have caused this agreement to be
executed by their authorized officers the day and year first above written.
EXECUTED this day of 2013.
BRAZORIA COUNTY
111 E. Locust Street
Angleton, TX 77515
BY:
(Signature)
NAME: E.J. "Joe" King
TITLE: County Judge
DATE
CITY OF GRAPEVINE, TEXAS
By: Bruno Rumbelow
Title: City Manager
Signature:
ATTEST:
By:
NAME:
TITLE:
DATE
CITY SECRETARY
RESOLUTION NO. 1,A)T64 u0cA L
1312AZ.oktA Cou07jl
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO ENTER INTO A
INTERLOCAL COOPERATIVE PURCHASING AGREEMENT
WITH THE COUNTY OF BRAZORIA, TEXAS AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Section 271.101
and 271.102 and Interlocal Cooperation Act Texas Government Code, Chapter 791 to
enter into interlocal purchasing agreements with other qualified entities in the State of
Texas; and
WHEREAS, the County of Brazoria, Texas is a qualified entity as authorized by
Section 271.102 of the Texas Local Government Code; and
WHEREAS, the City of Grapevine, Texas has requested to enter into an Interlocal
Cooperative Purchasing Agreement with the County of Brazoria, Texas and participate in
contracts established by the County of Brazoria, Texas.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Manager or his designee is authorized to take all steps
necessary to consummate an Interlocal Cooperative Purchasing Agreement with the
County of Brazoria, Texas.
Section 3. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 5th day of November, 2013.
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ATTEST:
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