HomeMy WebLinkAboutItem 07 - Contract for Workforce Management Cloud HostingMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER f
MEETING DATE: AUGUST 2, 2016
SUBJECT: APPROVAL TO RENEW AN ANNUAL CONTRACT FOR
WORKFORCE MANAGEMENT CLOUD HOSTING
RECOMMENDATION:
City Council to consider approval to renew an annual contract with Kronos, Inc. for an
annual contract for workforce management cloud hosting through a Cooperative
Purchasing Agreement with U.S. Communities.
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Funding for this purchase is currently available in account 100-44500-210-1 (IT License
& Maintenance Fees) in the amount not to exceed $15,690.00.
This request is for annual cloud hosting of the automated payroll software that effectively
replaced the paper based manual system and is integrated with the City's Stw Inc.
payroll software. This software is web based and manages the Fire Department's daily
roster which includes real-time station/apparatus staffing as well as the tracking of
employee vacation, comp time, holiday, and sick time usage.
This purchase will be made in accordance with an existing Cooperative Purchasing
Agreement with the Government Purchasing Alliance, U.S. Communities, as allowed by
the Texas Local Government Code, Section 271.102, Cooperative Purchasing Program.
Bids were taken by the Cooperative and a contract was awarded to Kronos, Inc. The
annual contract includes two, one year optional renewals. This approval would be for the
second and final renewal option. The Purchasing and Fire Department staff reviewed the
contract for specification compliance and determined that the contract would provide the
best service and pricing for meeting the needs of the City.
Staff recommends approval.
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