HomeMy WebLinkAboutItem 09 - Public Safety RadioMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER \3?'
MEETING DATE: AUGUST 2, 2016
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF A
PUBLIC SAFETY RADIO COVERAGE SYSTEM
City Council to consider approval of a resolution for the purchase of a public safety radio
coverage system from DFW Communications through. an Interlocal Participation
Agreement with The Local Government Purchasing Cooperative (BuyBoard).
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Funding for this purchase is available in account 100-44540-209-1 (Professional Services)
for $28,000; in account 100-44500-209-1 (IT Maintenance Fees) for $9,800 and in account
100-42281-209-1 (Equipment) for $68,000; the total amount not to exceed $105,800.00.
This purchase is for a Distributed Antenna System (DAS) for the new Grapevine Public
Safety Building. The DAS will allow communications of the public safety radio system
throughout the facility without interference or interruption.
The Tarrant County 9-1-1 District will be reimbursing the City of Grapevine $40,000.00 of
the cost of this purchase.
This purchase will be made in accordance with an existing Interlocal Participation
Agreement with The Local Government Purchasing Cooperative (BuyBoard) as allowed
by Texas Local Government Code, Section 271.102, Cooperative Purchasing Program.
Bids were taken by the Cooperative and a contract was awarded to DFW Communications.
The Public Safety related department staff and Purchasing reviewed the contract for
departmental specification compliance and pricing and determined that the contract would
provide the best product and pricing for meeting the needs of the City.
Staff recommends approval.
TD/LW
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A
PUBLIC SAFETY RADIO COVERAGE SYSTEM THROUGH
AN ESTABLISHED INTERLOCAL PARTICIPATION
AGREEMENT AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Section 271.102
to enter into a cooperative purchasing program agreement with other qualified entities in
the State of Texas; and
WHEREAS, The Local Government Purchasing Cooperative (BuyBoard) is a
qualified purchasing cooperative program as authorized by Section 271.102 of the Texas
Local Government Code; and
WHEREAS, the City of Grapevine, Texas has established an Interlocal
Participation Agreement with The Local Government Purchasing Cooperative (BuyBoard)
and wishes to utilize established contracts meeting all State of Texas bidding
requirements; and
WHEREAS, The Local Government Purchasing Cooperative (BuyBoard) has an
established contract no. 433-13, Public Safety and Fire House Supplies and Equipment
with DFW Communications; and
WHEREAS, the City of Grapevine, Texas has a need for a new public safety radio
coverage system for the new public safety building; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
resolution have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this resolution to be in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the
purchase of a public safety radio coverage system from DFW Communications through
an Interlocal Participation Agreement with The Local Government Purchasing
Cooperative (BuyBoard) for an amount not to exceed $105,800.00.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of said system.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 2nd day of August, 2016.
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
John F. Boyle, Jr.
City Attorney
Resolution No. 2